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Administrator / Legal Clerk - 12 month fixed term contract

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Gowling WLG

1mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Legal
    Real Estate & Property
  • Birmingham

AI generated summary

  • You need experience in customer service or administration. Legal or professional services experience is a plus, but not essential as training will be provided.
  • You will manage post, filing, and documents; handle searches; communicate with clients; oversee deeds; process finances; manage portals; and perform tasks assigned by senior staff.

Requirements

  • Experience of working within customer service or administration.
  • Previous experience of working in a legal or professional services environment would be beneficial but is not essential as training will be given.

Responsibilities

  • Post – dealing with incoming and outgoing post on a daily basis within timescales required;
  • Filing – dealing with filing for teams on a daily basis, this includes logging documents onto our case management system within required timescales;
  • File Management –Opening files in our case management systems within timescales required. Scanning, copying and eFiling deeds, documents and communications. Following completion of a transaction, dealing with closure and archiving of the file;
  • Conflict checking - requesting conflict searches and reviewing/eFiling results for team members;
  • Searches – using the Land Registry online portal to obtain documents, carrying out searches. Carrying out searches of land and utilities through other providers and utility companies and local authorities;
  • Communication – by telephone, standard letter, email, in person or other communication media with clients, agents and third parties as well as with other team members;
  • Deeds management – logging, recording and maintaining records of deeds received and dispatched with the archiving team;
  • Finance – actioning and processing matter closures, transferring WIP and any other financial requests for the Group;
  • Portal management – scanning, uploading, downloading and eFiling of deeds and documents, correspondence and other communications via online portals, deal rooms or data rooms;
  • Any other reasonable duties delegated by any Partner, Senior Manager of the firm or Practice Operations Manager.

FAQs

What is the duration of the contract for this position?

The role is for a 12 month fixed term contract.

What are the main responsibilities of the Legal Clerk?

The main responsibilities include handling post, filing, file management, conflict checking, conducting searches, communication with clients and third parties, managing deeds, finance tasks related to matter closures, and portal management, among other duties.

Is previous legal experience required for this role?

Previous experience in a legal or professional services environment is beneficial but not essential, as training will be provided.

Are there opportunities for career advancement within this role?

Yes, this role is ideal for candidates looking for a longer-term career pathway within an administration function.

What benefits does the company offer?

Benefits include 25 days annual leave, private medical insurance, a generous pension allowance, life assurance, the opportunity for a three-month sabbatical every five years, and various health and wellbeing programs.

Is flexible working an option for this position?

Yes, many employees work flexibly, and the company is open to discussing flexible working arrangements during the recruitment process.

How does the company promote equality and diversity?

Gowling WLG is committed to promoting equality and diversity, believing in equal opportunities regardless of race, religion, age, disability, sexual orientation, gender identity, and other characteristics.

Who should I contact if I have questions about the role?

You can contact Jess Swingler at jess.swingler@gowlingwlg.com if you have any queries regarding the position.

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Gowling WLG

An international law firm that's in tune with your world, aligned with your opportunity and ambitious for your success.

Law
Industry
1001-5000
Employees
2016
Founded Year

Mission & Purpose

Gowling WLG is a leading international law firm that offers a comprehensive range of legal services to businesses and individuals. With a strong global presence, their team of legal professionals provides expertise in various areas of law, including corporate, intellectual property, real estate, and litigation. Their ultimate mission is to provide top-tier legal advice and solutions to help clients navigate complex legal challenges and achieve their business objectives. Gowling WLG's purpose is to be a trusted partner for their clients, delivering high-quality legal services that contribute to their success, growth, and legal compliance in the ever-evolving business landscape.