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Administrator / Legal Clerk (Real Estate) 6 month FTC

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Gowling WLG

2mo ago

  • Job
    Full-time
    Entry Level
  • Legal
  • Birmingham

AI generated summary

  • You should have experience in customer service or administration. Legal experience is helpful but not required. Ideal for those seeking a long-term career in administration, not as a Solicitor.
  • You will manage post, filing, and file management; conduct conflict checks and searches; communicate with clients; handle deeds and finance tasks; and perform other assigned duties.

Requirements

  • Experience of working within customer service or administration.
  • Previous experience of working in a legal or professional services environment would be beneficial but is not essential as training will be given.
  • This role will be ideal for candidates looking for a longer term career pathway within an administration function / not looking to qualify as a Solicitor.

Responsibilities

  • Post – dealing with incoming and outgoing post on a daily basis within timescales required;
  • Filing – dealing with filing for teams on a daily basis, this includes logging documents onto our case management system within required timescales;
  • File Management – Opening files in our case management systems within timescales required. Scanning, copying and eFiling deeds, documents and communications. Following completion of a transaction, dealing with closure and archiving of the file;
  • Conflict checking - requesting conflict searches and reviewing/eFiling results for team members;
  • Searches – using the Land Registry online portal to obtain documents, carrying out searches. Carrying out searches of land and utilities through other providers and utility companies and local authorities;
  • Communication – by telephone, standard letter, email, in person or other communication media with clients, agents and third parties as well as with other team members;
  • Deeds management – logging, recording and maintaining records of deeds received and dispatched with the archiving team;
  • Finance – actioning and processing matter closures, transferring WIP and any other financial requests for the Group;
  • Portal management – scanning, uploading, downloading and eFiling of deeds and documents, correspondence and other communications via online portals, deal rooms or data rooms;
  • Any other reasonable duties delegated by any Partner, Senior Manager of the firm or Practice Operations Manager.

FAQs

What is the duration of the contract for this position?

The position is for a 6-month fixed term contract.

What are the main responsibilities of this role?

Main responsibilities include managing post, filing, file management, conflict checking, conducting searches, communication with clients and third parties, deeds management, financial processes, and portal management.

Is previous legal experience required for this role?

Previous experience in a legal or professional services environment is beneficial but not essential, as training will be given.

What qualifications do I need to apply for this position?

Candidates should have experience in customer service or administration. A legal qualification is not necessary as this role is not intended for those seeking to qualify as a Solicitor.

What benefits does the company offer?

The company offers benefits such as 25 days annual leave, private medical insurance, a generous pension allowance, life assurance, a three-month sabbatical every five years, parental leave schemes, and various health and wellbeing programs.

Where is the office located?

The office is located in the heart of Birmingham City Centre.

Is flexible working available for this position?

Yes, the company is open to discussing flexible working arrangements during the recruitment process.

Who can I contact for more information about the position?

You can contact Jess Swingler, Talent Acquisition Advisor, at jess.swingler@gowlingwlg.com for more information.

Are there opportunities for personal development in this role?

Yes, the company provides opportunities for training and personal development to help employees flourish in their roles.

What is the company's policy on equal opportunities?

Gowling WLG is committed to promoting equality and diversity and provides equal opportunities in employment regardless of race, religion, age, disability, sexual orientation, gender, and other factors.

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Gowling WLG

An international law firm that's in tune with your world, aligned with your opportunity and ambitious for your success.

Law
Industry
1001-5000
Employees
2016
Founded Year

Mission & Purpose

Gowling WLG is a leading international law firm that offers a comprehensive range of legal services to businesses and individuals. With a strong global presence, their team of legal professionals provides expertise in various areas of law, including corporate, intellectual property, real estate, and litigation. Their ultimate mission is to provide top-tier legal advice and solutions to help clients navigate complex legal challenges and achieve their business objectives. Gowling WLG's purpose is to be a trusted partner for their clients, delivering high-quality legal services that contribute to their success, growth, and legal compliance in the ever-evolving business landscape.