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Assistant administrator

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Valmet Inc.

Sep 10

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Facilities Management
  • Pune
  • Quick Apply

AI generated summary

  • You need a relevant Bachelor's Degree, 5-8 years of experience, and strong written and spoken English skills.
  • You will manage office operations, oversee staff, implement policies, evaluate processes, handle budgets, maintain facilities, ensure compliance, and coordinate meetings and travel arrangements.

Requirements

  • Qualification: Relevant Bachelor’s Degree.
  • Experience: Typical minimum relevant experience required for this job is 5 - 8 years
  • Good written and spoken English.

Responsibilities

  • Manage the day-to-day office administration services of AS India to ensure that the organization's administrative needs are met efficiently, reliably, and economically.
  • Lead, direct, evaluate, and develop a team of para-professional staff to ensure that administrative activities are completed on time, according to established standards, and within established budgets.
  • Support and communicate the local implementation of new functional policies and programs.
  • Evaluate and implement enhancements to function processes, procedures, and personnel to respond to changes as required.
  • Select and manage ongoing relationships with external suppliers (e.g. cleaning or equipment vendors) to ensure the organization receives satisfactory standards of service.
  • Prepare the department budget, business planning, and related planning functions.
  • Supports office facility management services – housekeeping, security, lease rent agreements, maintenance, repair etc.
  • Company’s capital assets purchase, maintenances, and management.
  • Compliance to all legal requirements pertaining to administration and maintain relevant records and files.
  • Handling complete office administration.
  • Organize meetings and events, and manage travel / visa/ hotel/ cab arrangements.

FAQs

What is the duration of the contract for the Assistant Administrator position?

The position is a fixed-term contract for 1 year.

Where is the Assistant Administrator position based?

The position is based in the Valmet office in Pune, with responsibilities that also extend to Navi Mumbai.

What are the main responsibilities of the Assistant Administrator?

The main responsibilities include managing day-to-day office administration services, leading a team of para-professional staff, supporting the implementation of new policies, managing supplier relationships, preparing budgets, facility management, and organizing meetings and events.

What qualifications are required for this position?

A relevant Bachelor’s Degree is required for the Assistant Administrator position.

How many years of experience are required for this role?

A minimum of 5–8 years of relevant experience is typically required for this position.

What language skills are necessary for the Assistant Administrator position?

Good written and spoken English skills are necessary for this role.

Does Valmet offer international exposure in this role?

Yes, working at Valmet provides the opportunity to work in a global organization with international customers and colleagues.

What support does Valmet provide for employee development?

Valmet is committed to innovation and excellence and offers a dynamic and modern work environment that fosters employee growth.

Are there any legal compliance responsibilities for this position?

Yes, handling compliance with all legal requirements pertaining to administration and maintaining relevant records and files is part of the role.

Is experience in office facilities management required for this job?

Yes, experience related to office facility management services, including housekeeping and maintenance, is an essential part of the role.

How does Valmet support teamwork within the organization?

Valmet emphasizes the importance of teamwork in moving customers' performance forward through creativity, technological innovations, and service know-how.

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Valmet Inc.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Valmet has a global customer base across various process industries. We are a leading global developer and supplier of process technologies, automation and services for the pulp, paper and energy industries, and with our automation and flow control solutions we serve an even wider base of process industries. Our more than 19,000 professionals in more than 40 countries around the world work close to our customers and are committed to moving our customers’ performance forward – every day. Valmet is organized around five business lines and five geographical areas. The business lines are Services, Flow Control, Automation Systems, Pulp and Energy and Paper. The areas are North America, South America, EMEA (Europe, Middle-East and Africa), Asia Pacific, and China. The company has over 220 years of industrial history and a strong track record in continuous improvement and renewal. Valmet’s net sales in 2023 were approximately EUR 5.5 billion. Valmet’s shares are listed on the Nasdaq Helsinki and the head office is in Espoo, Finland.