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Assistant Paralegal

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Shoosmiths

2mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Customer Relations
    Legal
  • Southampton

AI generated summary

  • You should have strong communication skills, customer service experience, organization, IT literacy, and an interest in conveyancing. Prior property-related experience is preferred.
  • You will assist with Conveyancing tasks, manage administration, prepare documents, support Paralegals, handle client queries, and maintain the case management system.

Requirements

  • We do not require the successful candidate to have a law degree
  • The ideal candidate will have excellent written and oral communication skills gained from previous experience working in a customer service position, preferably in an office environment
  • You will enjoy working as part of a team and also adaptable to the changing requirements of the range of clients dealt with
  • You will be passionate about helping people and like to be thoroughly organised to prioritise work independently
  • A legal qualification (LLB, CILEX, CLC, etc.) is not an essential requirement, but you must be able to demonstrate a keen interest in conveyancing and property law
  • Excellent customer service expertise
  • Good written, numeracy and oral communication skills
  • Accuracy and attention to detail
  • IT literate including sound knowledge of Word, Excel and the internet
  • Ability to prioritise, be organised and efficient
  • Flexibility with the capability to adapt to change, new practices and cope under pressure but with the ability to recognise when to seek assistance
  • Able to integrate within a team and able to work on your own initiative
  • Friendly and helpful approach
  • Prior experience within a law firm, financial services/mortgage provider, estate agency or other property-related organisation
  • Basic knowledge of the conveyancing life-cycle (including post-completion)
  • Legal qualification such as LLB, CILEX or CLC
  • You may also have experience in one of the following roles: Conveyancing Assistant, Property Assistant, Estate Agent, Sales Progressor, Mortgage Advisor, Customer Service Assistant, Sales Negotiator, or Residential Property Paralegal

Responsibilities

  • Acquire basic knowledge of the entire Conveyancing process to include post completion work and be familiar with the roles of support teams such as New Business and Accounts in the process.
  • Attend to any office administration requested such as dealing with post, filing, file closures and distributing faxes.
  • Prepare draft contract packages, all searches, exchange and completion letters.
  • To support Paralegals to progress the administration of transactions proactively with all key stakeholders in the process.
  • Assisting Paralegals in keeping task reports up to date daily.
  • To ensure that the case management system is kept in an orderly manner and up to date.
  • Deal with client queries wherever possible assisting the team with taking and making telephone calls.
  • Competently draft non-standard non-technical correspondence.

FAQs

Is a law degree required for the Assistant Paralegal position?

No, a law degree is not an essential requirement for this role.

What type of training will be provided for this position?

Full training will be given by our in-house conveyancing trainer, and a mentor will be assigned to provide further training on the day-to-day running of conveyancing transactions.

What skills are essential for the Assistant Paralegal role?

Essential skills include excellent customer service expertise, good written and oral communication skills, accuracy and attention to detail, IT literacy, and the ability to prioritise and be organised.

Is prior experience in a law firm necessary?

Prior experience in a law firm, financial services, mortgage provider, estate agency, or other property-related organisation is desirable but not essential.

Will I be required to attend the office during the probation period?

Yes, you will be required to attend the office during your probation period for training and supervision purposes.

What qualities are important for the ideal candidate for this position?

The ideal candidate should be passionate about helping people, thoroughly organised, adaptable to changing requirements, and able to work as part of a team while being capable of independent work.

Are there opportunities for flexible working after the probation period?

Yes, there may be an opportunity for agile working once you have successfully completed the probation period.

Can I apply if I don't have a legal qualification?

Yes, you can apply even if you don't have a legal qualification, provided you can demonstrate a keen interest in conveyancing and property law.

How does Shoosmiths support diversity and inclusion in the workplace?

Shoosmiths aims to build a diverse and ambitious workforce, treating everyone equally, regardless of gender, age, ethnic origin, nationality, marital status, disability, sexual orientation, or religious beliefs.

What are the main responsibilities of the Assistant Paralegal?

Main responsibilities include acquiring knowledge of the conveyancing process, assisting with office administration, preparing draft contract packages, supporting Paralegals in managing transactions, and dealing with client queries.

The law firm clients choose for excellent service, incisive thinking and for our ability to focus on what matters.

Law
Industry
1001-5000
Employees
1845
Founded Year

Mission & Purpose

We’re the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. We’ve won prestigious industry awards, such as ‘Law Firm of the Year’ at the Legal Business Awards 2022, ‘Legal Team of the Year’ at the Estates Gazette Awards 2022 and have been recognised for being the most active law firm advising on corporate transactions across the UK (Experian, 2022). Our innovative approach is also embodied in our non-legal solutions for clients, which complement our technical legal expertise. We also believe in supporting the communities in which we operate, and are firmly on our ESG journey, with the Science Based Targets initiative (SBTi) validating near-term science-based emissions reduction targets, and launching our grant-making body ‘The Shoosmiths Foundation’.

Culture & Values

  • Focusing On What Matters

  • Delivering Together

  • Making a Difference

  • Being Ourselves