Associate

Wipro

1mo ago

Job
Full-time
Entry, Junior & Mid Level
Customer Relations
IT & Cybersecurity
Chennai

AI generated summary

You must manage transactions, handle client queries via call/email, document issues, follow processes, ensure timely resolutions, maintain logs, and provide excellent customer service.
You will manage client inquiries, document issues, ensure compliance with service agreements, provide troubleshooting support, maintain knowledge bases, and follow up for feedback to enhance customer service.

Requirements

Support process by managing transactions as per required quality standards
Fielding all incoming help requests from clients via telephone and/or emails in a courteous manner
Document all pertinent end user identification information, including name, department, contact information and nature of problem or issue
Update own availability in the RAVE system to ensure productivity of the process
Record, track, and document all queries received, problem-solving steps taken and total successful and unsuccessful resolutions
Follow standard processes and procedures to resolve all client queries
Resolve client queries as per the SLA’s defined in the contract
Access and maintain internal knowledge bases, resources and frequently asked questions to aid in and provide effective problem resolution to clients
Identify and learn appropriate product details to facilitate better client interaction and troubleshooting
Document and analyze call logs to spot most occurring trends to prevent future problems
Maintain and update self-help documents for customers to speed up resolution time
Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution
Ensure all product information and disclosures are given to clients before and after the call/email requests
Avoids legal challenges by complying with service agreements
Deliver excellent customer service through effective diagnosis and troubleshooting of client queries
Provide product support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions
Assist clients with navigating around product menus and facilitate better understanding of product features
Troubleshoot all client queries in a user-friendly, courteous and professional manner
Maintain logs and records of all customer queries as per the standard procedures and guidelines
Accurately process and record all incoming call and email using the designated tracking software
Offer alternative solutions to clients (where appropriate) with the objective of retaining customers’ and clients’ business
Organize ideas and effectively communicate oral messages appropriate to listeners and situations
Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contract /SLAs
Build capability to ensure operational excellence and maintain superior customer service levels of the existing account/client
Undertake product trainings to stay current with product features, changes and updates
Enroll in product specific and any other trainings per client requirements/recommendations
Partner with team leaders to brainstorm and identify training themes and learning issues to better serve the client
Update job knowledge by participating in self learning opportunities and maintaining personal networks
Functional Competencies/ Skill
Process Knowledge - Knowledge of assigned process, tools and systems - Foundation to Competent
Behavioral Competencies
Collaborative working
Problem solving and decision making
Attention to Detail
Execution Excellence
Client (Internal) Centricity
Effective Communication
No. of cases resolved per day, compliance to process and quality standards, meeting process level SLAs, Pulse score, Customer feedback
Productivity, efficiency, absenteeism, Training Hours, No of technical training completed

Responsibilities

Support process by managing transactions as per required quality standards
Fielding all incoming help requests from clients via telephone and/or emails in a courteous manner
Document all pertinent end user identification information, including name, department, contact information and nature of problem or issue
Update own availability in the RAVE system to ensure productivity of the process
Record, track, and document all queries received, problem-solving steps taken and total successful and unsuccessful resolutions
Follow standard processes and procedures to resolve all client queries
Resolve client queries as per the SLA’s defined in the contract
Access and maintain internal knowledge bases, resources and frequently asked questions to aid in and provide effective problem resolution to clients
Identify and learn appropriate product details to facilitate better client interaction and troubleshooting
Document and analyze call logs to spot most occurring trends to prevent future problems
Maintain and update self-help documents for customers to speed up resolution time
Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution
Ensure all product information and disclosures are given to clients before and after the call/email requests
Avoids legal challenges by complying with service agreements
Deliver excellent customer service through effective diagnosis and troubleshooting of client queries
Provide product support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions
Assist clients with navigating around product menus and facilitate better understanding of product features
Troubleshoot all client queries in a user-friendly, courteous and professional manner
Maintain logs and records of all customer queries as per the standard procedures and guidelines
Accurately process and record all incoming call and email using the designated tracking software
Offer alternative solutions to clients (where appropriate) with the objective of retaining customers’ and clients’ business
Organize ideas and effectively communicate oral messages appropriate to listeners and situations
Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contract /SLAs
Build capability to ensure operational excellence and maintain superior customer service levels of the existing account/client
Undertake product trainings to stay current with product features, changes and updates
Enroll in product specific and any other trainings per client requirements/recommendations
Partner with team leaders to brainstorm and identify training themes and learning issues to better serve the client
Update job knowledge by participating in self learning opportunities and maintaining personal networks

FAQs

What is the primary purpose of the Associate role?

The primary purpose of the Associate role is to provide effective technical support to the process and actively resolve client issues directly or through timely escalation to meet process SLAs.

What types of requests will Associates handle?

Associates will handle incoming help requests from clients via telephone and/or emails.

How should Associates document client interactions?

Associates should document all pertinent end-user identification information, including name, department, contact information, and the nature of the problem or issue.

What system do Associates use to track their availability?

Associates must update their availability in the RAVE system to ensure productivity of the process.

What are Associates expected to do with client queries?

Associates are expected to record, track, and document all queries received, outlining problem-solving steps taken and noting results, both successful and unsuccessful.

How do Associates ensure compliance with service level agreements (SLAs)?

Associates resolve client queries as per the SLAs defined in the contract and follow standard processes and procedures to ensure timely resolutions.

What should Associates do if they encounter serious client issues?

Associates should identify red flags and escalate serious client issues to the Team Leader in cases of untimely resolution.

What types of training will Associates participate in?

Associates will undertake product trainings to stay current with product features, changes, and updates, and may also enroll in product-specific and other trainings per client requirements/recommendations.

How will Associates interact with Team Leaders?

Associates will interact with Team Leaders primarily for performance reviews and to discuss training themes and learning issues.

What are some key behavioral competencies required for this role?

Key behavioral competencies include collaborative working, problem-solving and decision-making, attention to detail, execution excellence, client (internal) centricity, and effective communication.

What performance parameters are Associates expected to meet?

Associates are expected to meet performance parameters such as the number of cases resolved per day, compliance with process and quality standards, meeting process level SLAs, pulse score, and customer feedback.

How do Associates manage their work productivity?

Associates manage their productivity by monitoring efficiency, absenteeism, tracking training hours, and the number of technical trainings completed.

Wipro

Technology

Industry

10,001+

Employees

1945

Founded Year

Mission & Purpose

Wipro Limited (NYSE: WIT, BSE: 507685, NSE: WIPRO) is a leading technology services and consulting company focused on building innovative solutions that address clients’ most complex digital transformation needs. Leveraging our holistic portfolio of capabilities in consulting, design, engineering, and operations, we help clients realize their boldest ambitions and build future-ready, sustainable businesses. With over 250,000 employees and business partners across 66 countries, we deliver on the promise of helping our customers, colleagues, and communities thrive in an ever-changing world. Wipro is an Equal Employment Opportunity employer and makes all employment and employment-related decisions without regard to a person's race, sex, national origin, ancestry, disability, sexual orientation, or any other status protected by applicable law.