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Band 3 Clinical Services Administrator - Devizes

  • Job
    Full-time
    Junior & Mid Level
  • Bath

AI generated summary

  • You should be a motivated administrator with good communication skills, able to work independently or in a team, manage records, and support ECT services while adhering to confidentiality.
  • You will manage ECT data, procure supplies, handle follow-ups, maintain documents, attend meetings, support health data collation, assist the team, and aid in FOI requests.

Requirements

  • - Experienced, highly motivated administrator
  • - Approachable, friendly and compassionate
  • - Enthusiasm for developing new skills
  • - Good initiative and judgement
  • - Ability to work independently and as part of a team
  • - Good communication and organisational skills
  • - 15hrs per week availability covering Monday and Thursday from 8.00am to 4.00pm or 9.00am to 5.00pm
  • - Role is not eligible for sponsorship
  • - Ability to record accurate and up-to-date ECT treatment figures
  • - Responsible for the procurement of office and medical supplies
  • - Ability to liaise with colleagues to monitor inventory levels
  • - Ability to maintain accurate records of procurement transactions
  • - Distribution and collation of post ECT treatment follow-up questionnaires
  • - Maintaining adequate number of ECT care pathways for referrals and other related documents
  • - Generating and posting appointment and discharge letters
  • - General filing and design and reformatting of clinical documents
  • - Attendance at meetings relevant to the position
  • - Collation and recording of data in relation to physical health in the seriously mentally unwell (SMI) population
  • - Ability to circulate relevant information to internal and external medical professionals
  • - Working within the boundaries of confidentiality and GDPR
  • - Providing general support and assistance with ad hoc projects
  • - Supporting the ECT Manager in answering Freedom of Information Requests

Responsibilities

  • Recording of accurate and up to date ECT treatment figures for use in management reports, reviews and audits. Additionally these will aid the ECT Manager to guide service needs.
  • Responsible for the procurement of office and medical supplies via Business World and NHS Supply Chain. Liaising with colleagues to monitor inventory levels. Maintaining accurate records of procurement transactions.
  • Distribution and collation of post ECT treatment follow up questionnaires to patient and carers.
  • Maintaining adequate number of ECT care pathways for referrals and other related documents; generating and posting appointment and discharge letters; general filing and the design and reformatting of clinical documents as required.
  • Attend meetings relevant to post and cover for team member absence.
  • Collation and recording of data in relation to physical health in the seriously mentally unwell (SMI) population. Circulating relevant information to internal and external medical professionals. Working within the boundaries and confidentiality and GDPR.
  • Provide general support and assistance to the ECT manager and team with ad hoc projects.
  • Supporting the ECT Manager in answering Freedom of Information Requests.

FAQs

What are the working hours for this position?

The working hours are 15 hours per week, covering Monday and Thursday from either 8.00am to 4.00pm or 9.00am to 5.00pm.

Is there an eligibility for sponsorship for this role?

No, this role is not eligible for sponsorship.

What type of administrative support will I be providing?

You will be providing administrative support to the Team Manager and Clinical Staff of the Electroconvulsive Therapy Team.

What skills are required for this position?

Good communication and organisational skills, as well as the ability to demonstrate good initiative and judgement, are vital for this position.

Will I have to work independently?

Yes, you will need to work independently but also as part of the wider administrative team.

Do I need any specific qualifications for this role?

The job description does not specify particular qualifications, but experience in administration is required.

What type of data will I be handling?

You will be recording and collating data in relation to ECT treatment figures and physical health in the seriously mentally unwell (SMI) population while adhering to confidentiality and GDPR regulations.

Will I be involved in procurement tasks?

Yes, you will be responsible for the procurement of office and medical supplies and maintaining accurate records of procurement transactions.

Can I expect opportunities for professional development?

While the job description highlights an enthusiasm for developing new skills, specific opportunities for professional development are not detailed.

Who should I contact for further details or informal visits about the job?

For further details or informal visits, you can contact Carol Crickmay, the Business Coordinator for North East Wiltshire, at carol.crickmay@nhs.net or call 07584362162.

Avon & Wiltshire Mental Health Partnership NHS Trust provides quality mental health care services across the South West

Science & Healthcare
Industry
1001-5000
Employees
2001
Founded Year

Mission & Purpose

Avon and Wiltshire Mental Health Partnership NHS Trust (AWP) provides specialized mental health services across Avon and Wiltshire. Their ultimate mission is to deliver high-quality, compassionate care that supports mental health and well-being. Their purpose is to offer effective treatment and support for individuals experiencing mental health challenges, working to improve overall mental health outcomes and promote recovery and resilience within the community.