Band 6 Contracts Manager - Procurement

University Hospitals Birmingham NHS Foundation Trust

Sep 12

Job
Full-time
Mid & Senior Level
Logistics
Accounting & Tax
Birmingham

AI generated summary

You need a relevant degree or CIPS, contract and stakeholder management experience, strong communication skills, IT proficiency, and a commitment to ongoing professional development.
You will manage and monitor contracts, ensure compliance with KPIs, analyze complex data, report to stakeholders, and provide updates and risk assessments to Trust staff.

Requirements

**Qualifications**
Knowledge of professional purchasing principles acquired through degree or Chartered Institute of Purchasing & Supply (CIPS), plus specialist expertise in procurement and contract management obtained via further training and experience or equivalent post graduate diploma level qualification.
**Desirable**
Chartered Institute of Purchasing & Supply Level 4 qualification (or above) Foundation Diploma in Procurement Supply or working towards
Cabinet Office or equivalent training undertaken regarding The Procurement Act 2023
**Experience**
Experience of contract, stakeholder & supplier management
Evidence of relevant experience in a similar role
Experience of setting up / monitoring / management and negotiating contracts
Experience of working with a wide range of Stakeholder groups
Sound knowledge of contract management
Knowledge of best practice in Procurement & Supply
Knowledge of principles of contracting (law and content), procurement and the tendering process
**Desirable**
Experience of activity modelling, forecasting, market analysis and business case appraisal
Experience in using online platforms such as Atamis and Advise Inc.
Knowledge of National and Bespoke Trust Contracts
Knowledge of Information Governance guidelines and the Freedom of Information Act
**Additional Criteria**
**Essential**
Strong interpersonal skills and the ability to interact with people/stakeholders at all levels
Able to identify and manage issues as they arise and demonstrate problem solving skills
Good verbal communication and presentation skills including the ability to explain highly complex issues
Ability to work as a core member of a team
**Analytical & Judgement skills:**
Familiarity with computerised finance systems and ability to use systems for financial analysis and reporting, including spreadsheets and databases
Ability to communicate highly complex financial information and technical concepts to colleagues both verbally and written within the Trust and externally
Ability to solve complex problems in an innovative way
Ability to analyse complex information and /or present in a clear format
Negotiation and influencing skills and the ability to stay calm in difficult situations e.g. confrontational meetings
**Planning & Organisational skills:**
Ability to work independently within clearly defined policies and procedures
**IT Skills:**
Advanced knowledge of Microsoft Office applications including Outlook, Excel, Access, PowerPoint, Word
Ability to translate and manipulate highly complex performance, information and financial issues into concise reports
**Physical Skills:**
Flexible approach to working
Ability to work under pressure and to meet tight deadlines
Maintain a professional Code of Conduct in line with Trust policy
Ability to remain calm and perform consistently in stressful situations
Planned and organised approach
Ability to work without substantial supervision
Demonstrable commitment to Continuing Professional Development in accordance with the requirements of the professional bodies
Commitment to development and training of staff
Adhere to and ensure compliance with relevant Health and Safety legislation
Ability to travel to fulfil the role involving frequent travel both between hospital sites and offsite elsewhere, as required

Responsibilities

- Directly involved in the agreement, monitoring and management of BSOL PC Contracts and SLAs
- Manage Contracts in line with Key Performance Indicators (KPIs) and legal requirements
- Deal with all issues relating to the delivery, monitoring & review of all such Contracts
- Provide data processing (in line with contract KPIs), systems development and analysis of complex and sensitive information
- Report and liaise with BSOL PC and ICS stakeholders
- Regular reporting of activity, operational, performance and financial management with suppliers and stakeholders
- Provide updates, risk assessment and professional advice to Trust staff

FAQs

What is the primary responsibility of the Band 6 Contracts Manager in Procurement?

The primary responsibility is to provide dedicated contract management support to all Trusts under the Birmingham and Solihull Procurement Collaborative (BSOL PC), including managing contracts in line with Key Performance Indicators (KPIs) and legal requirements.

Who does the Band 6 Contracts Manager report to?

The Band 6 Contracts Manager reports to the Senior Contracts Manager on a day-to-day basis.

What type of companies will the role support?

The role will support subsidiary companies associated with the Trusts, including Summerhill Services Limited, which provides Estates and Facilities Management services to over 50 sites in the West Midlands.

What qualifications are required for this position?

A degree or Chartered Institute of Purchasing & Supply (CIPS) qualification, along with specialist expertise in procurement and contract management, is required for this position.

Is previous experience necessary for this role?

Yes, relevant experience in contract, stakeholder, and supplier management, as well as the ability to set up, monitor, and negotiate contracts, is essential.

What skills are crucial for the Band 6 Contracts Manager position?

Strong interpersonal, communication, analytical, negotiation, and organizational skills are crucial for this role.

Are there opportunities for professional development offered by the Trust?

Yes, the Trust offers a wide variety of training and development opportunities to support staff's personal and career development objectives.

Will the role require interactions with stakeholders?

Yes, the role requires interaction with a wide range of stakeholder groups, providing updates, risk assessment, and professional advice.

What are the working conditions regarding travel for this position?

The role involves frequent travel between hospital sites and offsite as required to fulfill the responsibilities.

How is the Trust committed to diversity and inclusion?

The Trust is committed to creating a kind and inclusive environment, ensuring equity of opportunity and removing barriers for every individual staff member.

University Hospitals Birmingham NHS Foundation Trust

University Hospitals Birmingham NHS Foundation Trust (UHB) is one of the largest teaching hospital trusts in England.

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Mission & Purpose

University Hospitals Birmingham NHS Foundation Trust (UHB) is one of the largest teaching hospital trusts in England, serving a regional, national and international population. It includes Birmingham Heartlands Hospital, the Queen Elizabeth Hospital Birmingham, Solihull Hospital and Community Services, Good Hope Hospital in Sutton Coldfield and Birmingham Chest Clinic. We also run a number of smaller satellite units, allowing people to be treated as close to home as possible. We see and treat more than 2.2 million people every year across our sites and our hospitals deliver more babies than anywhere else in Europe. We are a regional centre for cancer, trauma, renal dialysis, burns and plastics, HIV and AIDS, as well as respiratory conditions like cystic fibrosis. We also have expertise in premature baby care, bone marrow transplants and thoracic surgery and have the largest solid organ transplantation programme in Europe. We provide a series of highly specialist cardiac, liver and neurosurgery services to patients from across the UK. We are world-renowned for our trauma care and have developed pioneering surgical techniques in the management of ballistic and blast injuries, including bespoke surgical solutions for previously unseen injuries. As a result of its clinical expertise in treating trauma patients and military casualties, the QEHB has been designated both a Level 1 Trauma Centre and host of the UK’s only £20m National Institute for Health Research (NIHR) Surgical Reconstruction and Microbiology Research Centre (SRMRC). We have over 24,000 members of staff and we are committed to investing in their development and their health and wellbeing. UHB is a Stonewall Diversity Champion and aims to achieve positive change for LGBTQ+ people by creating an inclusive, inspiring and equal environment for both staff and service users.