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Band 7 Senior Contracts Manager

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  • Job
    Full-time
    Senior Level
  • Logistics
  • Birmingham

Requirements

  • **Qualifications**
  • Knowledge of professional purchasing principles acquired through degree or Chartered Institute of Purchasing & Supply (CIPS), plus specialist expertise in procurement and contract management obtained via further training and experience or equivalent post graduate diploma level qualification
  • **Desirable**
  • Project Management Qualification e.g. PRINCE2
  • Cabinet Office or equivalent training undertaken regarding The Procurement Act 2023
  • **Experience**
  • Experience of contract, stakeholder & supplier management
  • Evidence of relevant experience in a similar role
  • Experience of setting up / monitoring / management and negotiating contracts
  • Experience of activity modelling, forecasting, market analysis and business case appraisal
  • Experience of working with a wide range of Stakeholder groups
  • Sound knowledge of contract management
  • Knowledge of best practice in Procurement & Supply
  • Knowledge of principles of contracting (law and content), procurement and the tendering process
  • **Desirable**
  • Experience in using online platforms such as Atamis and Advise Inc.
  • Knowledge of National and Bespoke Trust Contracts
  • Knowledge of Information Governance guidelines and the Freedom of Information Act
  • **Additional Criteria**
  • Communication/Relationship Skills:
  • Strong interpersonal skills and the ability to interact with people/stakeholders at all levels
  • Able to identify and manage issues as they arise and demonstrate problem solving skills
  • Good verbal communication and presentation skills including the ability to explain highly complex issues
  • Ability to work as a core member of a team
  • People Management/Leadership/Resources:
  • Experience of leading a team
  • Ability to lead teams and facilitate meetings
  • Ability to influence senior members of staff and gain credibility in a clinical and management environment
  • Team player with the ability to contribute effectively
  • Analytical & Judgement skills:
  • Familiarity with computerised finance systems and ability to use systems for financial analysis and reporting, including spreadsheets and databases
  • Ability to communicate highly complex financial information and technical concepts to colleagues both verbally and written within the Trust and externally
  • Ability to solve complex problems in an innovative way
  • Ability to analyse complex information and /or present in a clear format
  • Negotiation and influencing skills and the ability to stay calm in difficult situations e.g. confrontational meetings
  • Planning & Organisational skills:
  • Ability to work independently within clearly defined policies and procedures
  • IT Skills:
  • Advanced knowledge of Microsoft Office applications including Outlook, Excel, Access, PowerPoint, Word
  • Ability to translate and manipulate highly complex performance, information and financial issues into concise reports
  • Physical Skills:
  • Flexible approach to working
  • Ability to work under pressure and to meet tight deadlines
  • Maintain a professional Code of Conduct in line with Trust policy
  • Ability to remain calm and perform consistently in stressful situations
  • Ability to work to tight deadlines and prioritise workload
  • Planned and organised approach
  • Ability to work without substantial supervision
  • Demonstrable commitment to Continuing Professional Development in accordance with the requirements of the professional bodies
  • Commitment to development and training of staff
  • Adhere to and ensure compliance with relevant Health and Safety legislation
  • Ability to travel to fulfil the role involving frequent travel both between hospital sites and offsite elsewhere, as required

Responsibilities

  • Manage and monitor an ongoing portfolio of high profile/high value BSOL PC Contracts and SLAs
  • Lead and manage the team of Contract Managers, including the completion of HR procedures, appraisals and workload planning
  • Manage high profile contracts in line with Key Performance Indicators (KPIs) and legal requirements
  • Manage and delegate effectively to deal with all issues relating to the delivery, monitoring & review of all such Contracts
  • Responsible for providing management information data (in line with contract KPIs), systems development and analysis of complex and sensitive information and will be expected to report and liaise with BSOL PC and ICS stakeholders
  • The post-holder will be expected to set an example and act as a point of reference for staff, including systems training and advice
  • The post-holder will be expected to lead their team in order to plan and prioritise workload to meet all daily, monthly and annual objectives
  • The post holder will strategically manage allocated contracts in line with the Cabinet Office contract management methodology
  • Monthly / quarterly stakeholder and supplier meetings
  • Supplier performance reporting
  • Annual Customer and End User Satisfaction surveys
  • Production of a contract management plan
  • Maintenance of a Change Control register
  • Annual review of supplier Contingency and Business continuity plans
  • Contract Exit planning
  • The role includes management and on time delivery of regular reporting, operational, performance and financial management with suppliers and stakeholders and providing updates, risk assessment and professional advice to Trust staff
  • Responsible for a portfolio of work stream activities and projects to include but not limited to:
  • Procurement Projects
  • Service Redesign and CIP initiatives
  • Contract Monitoring and statutory reporting
  • Modelling & Contract, and Service Analysis
  • KPI monitoring
  • Service delivery and governance

FAQs

What is the main responsibility of the Band 7 Senior Contracts Manager?

The main responsibility is to provide dedicated strategic contract management oversight to all Trusts under the Birmingham and Solihull Procurement Collaborative (BSOL PC) team.

Who does the Senior Contracts Manager report to?

The Senior Contracts Manager reports to the Deputy Head of Procurement on a day-to-day basis.

What qualifications are essential for this role?

Essential qualifications include knowledge of professional purchasing principles through a relevant degree or CIPS, along with specialist expertise in procurement and contract management.

Is experience in contract management required for this position?

Yes, experience in contract, stakeholder, and supplier management is essential.

What are the desirable qualifications for the role?

Desirable qualifications include a Project Management Qualification (e.g., PRINCE2) and training related to The Procurement Act 2023.

Are there specific skills required related to communication?

Yes, strong interpersonal skills, good verbal communication, and the ability to explain complex issues clearly are essential.

Will the successful applicant be managing a team?

Yes, the role involves leading and managing a team of Contract Managers.

Are there any specific IT skills required for this role?

Yes, advanced knowledge of Microsoft Office applications, including Outlook, Excel, Access, PowerPoint, and Word, is required.

How does the organization support staff development?

The organization offers a wide variety of training and development opportunities to support personal and career development objectives.

Is the position flexible in terms of working hours?

Yes, the organization is committed to offering flexible working where possible.

Is knowledge of Information Governance guidelines necessary for this role?

Yes, knowledge of Information Governance guidelines and the Freedom of Information Act is considered desirable.

Will the role require traveling?

Yes, the role involves frequent travel between hospital sites and potentially offsite as required.

University Hospitals Birmingham NHS Foundation Trust (UHB) is one of the largest teaching hospital trusts in England.

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Mission & Purpose

University Hospitals Birmingham NHS Foundation Trust (UHB) is one of the largest teaching hospital trusts in England, serving a regional, national and international population. It includes Birmingham Heartlands Hospital, the Queen Elizabeth Hospital Birmingham, Solihull Hospital and Community Services, Good Hope Hospital in Sutton Coldfield and Birmingham Chest Clinic. We also run a number of smaller satellite units, allowing people to be treated as close to home as possible. We see and treat more than 2.2 million people every year across our sites and our hospitals deliver more babies than anywhere else in Europe. We are a regional centre for cancer, trauma, renal dialysis, burns and plastics, HIV and AIDS, as well as respiratory conditions like cystic fibrosis. We also have expertise in premature baby care, bone marrow transplants and thoracic surgery and have the largest solid organ transplantation programme in Europe. We provide a series of highly specialist cardiac, liver and neurosurgery services to patients from across the UK. We are world-renowned for our trauma care and have developed pioneering surgical techniques in the management of ballistic and blast injuries, including bespoke surgical solutions for previously unseen injuries. As a result of its clinical expertise in treating trauma patients and military casualties, the QEHB has been designated both a Level 1 Trauma Centre and host of the UK’s only £20m National Institute for Health Research (NIHR) Surgical Reconstruction and Microbiology Research Centre (SRMRC). We have over 24,000 members of staff and we are committed to investing in their development and their health and wellbeing. UHB is a Stonewall Diversity Champion and aims to achieve positive change for LGBTQ+ people by creating an inclusive, inspiring and equal environment for both staff and service users.