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Birth Certificate Registrar

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Boston Medical Center (BMC)

Sep 17

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Healthcare
  • Boston

AI generated summary

  • You need a high school diploma, experience as a registrar or in HIM, strong data entry skills, proficiency in software, and bilingual in English/Spanish preferred. Notary licensing required.
  • You will log newborns and fetal deaths, conduct interviews with parents for demographic data, educate on vital statistics, manage paternity processes, submit records, and maintain communication with agencies.

Requirements

  • High school diploma or equivalent required.
  • Associate's degree with LPN or Medical Assistant certification preferred.
  • Must be able to obtain a Notary Public License within 60 days of hire.
  • 1-3 years of experience as birth certificate registrar or HIM strongly preferred.
  • Ability to abstract data from medical records.
  • Knowledge of medical terminology.
  • Accurate typing skills at 35 wpm or better.
  • Data entry with 98% accuracy required.
  • Computer skills, including proficiency with EPIC, Microsoft Outlook, Microsoft Excel spreadsheets, e-faxing, and other software computer programs.
  • Customer service and communication skills, telephone etiquette.
  • Good written communication, organizational skills and detailed oriented.
  • Ability to speak, read and write in fluent English.
  • Bilingual (English/Spanish) strongly preferred.

Responsibilities

  • - Maintains a log of all newborns and fetal deaths using the Newborn Daily Report in EPIC as a resource.
  • - Conducts bedside interviews with parents of newborns to obtain accurate demographic information.
  • - Educates parents on state vital statistic legalities and processes with regards to birth, obtaining the birth certificate, social security card and paternity.
  • - Interviews parents and reviews medical record to correct information for birth/death certificates or paternity.
  • - Arranges for a language interpreter, if necessary.
  • - Effectively interacts with spouses, significant others and families during sensitive and crisis situations.
  • - Communicates with individuals, departments, and government agencies.
  • - Responsible for collecting legal data, preparing and submitting birth records and related documents in accordance with state regulations.
  • - Accurately abstracts from the parent worksheet and electronic medical record and keys data into Vitals Information Partnership (VIP), the State of Massachusetts’ Vital Registry System for reporting.
  • - Prints the ‘Parent Letter’ for either mailing or distribution to parents.
  • - Calls parents for missing or questionable information or follow-up on Acknowledgement of Paternity (AOP) forms.
  • - Manages the acknowledgment of paternity process by ensuring the forms are used in appropriate situations and that AOP forms are correctly completed. Notarizes parents' signatures.
  • - Accurately updates Master Patient Index for newborn name changes within three days of discharge.
  • - Transmits birth records electronically to the state and for printing/mailing within 10 days of birth as state regulations require.
  • - Works with State Department of Vital Records on audits and resolves possible discrepancies in the birth certificate.
  • - Maintains an organized and uncluttered work area.
  • - Promptly answers incoming calls and emails.

FAQs

What is the work schedule for the Birth Certificate Registrar position?

The Birth Certificate Registrar will work part-time every Saturday and Sunday, with 10-hour shifts each day.

What qualifications are required for this job?

A high school diploma or equivalent is required. An associate's degree with LPN or Medical Assistant certification is preferred.

Is a Notary Public License required for this role?

Yes, the individual must be able to obtain a Notary Public License within 60 days of hire.

What experience is preferred for this position?

1-3 years of experience as a birth certificate registrar or in Health Information Management (HIM) is strongly preferred.

What skills are necessary for the Birth Certificate Registrar?

Necessary skills include data abstraction from medical records, knowledge of medical terminology, accurate typing skills, data entry with 98% accuracy, proficiency in various software applications, customer service skills, and good written communication abilities.

Is bilingual capability preferred for this role?

Yes, being bilingual in English and Spanish is strongly preferred.

What are the main responsibilities of the Birth Certificate Registrar?

Responsibilities include interviewing parents for demographic information, educating them on legal processes, managing the acknowledgment of paternity, preparing and submitting birth records, and maintaining accurate logs and databases.

What software programs should a candidate be proficient in for this job?

Candidates should be proficient in EPIC, Microsoft Outlook, Microsoft Excel, and various other software programs used for data entry and communication.

How does this position interact with parents and families?

The Birth Certificate Registrar conducts interviews with parents, educates them about legalities, and effectively interacts with families during sensitive and crisis situations.

Are there any specific behavioral standards that must be adhered to?

Yes, the employee must adhere to all of BMC’s RESPECT behavioral standards.

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Boston Medical Center (BMC)

Science & Healthcare
Industry
5001-10,000
Employees

Mission & Purpose

Boston Medical Center models a new kind of excellence in healthcare, where innovative and equitable care empowers all patients to thrive. We combine world-class clinicians and cutting-edge treatments with compassionate, quality care that extends beyond our walls. Together, we're reimagining healthcare for Boston - and the world. As an award-winning health equity leader, our diverse clinicians and staff interrogate racial disparities in care and partner with our community to dismantle systemic inequities. This commitment to equity is the basis of all our work, particularly as 70 percent of our patients are people of color. In addition, nearly 30 percent of our patients speak a primary language other than English, and so we offer all our care and services in over 160 languages, including Spanish, Haitian Creole, Cape Verdean Creole, and more. As an academic medical center, BMC is building the future of health care. Our world-renowned researchers currently oversee over 660 research projects in a wide variety of areas, and as the principal teaching affiliate of Boston University Chobanian & Avedisian School of Medicine, BMC is devoted to training future generations of health care professionals. BMC's clinical expertise, commitment to equity, quality, and sustainability efforts have been consistently recognized by organizations across the country, including the federal government, American Nurses Credentialing Center (Magnet designation), U.S. News, Leapfrog, Human Rights Campaign, the Lown Institute, Becker’s Healthcare, and more.

Culture & Values

  • Built on Respect, Powered by Empathy

    We care about our patients, employees, and community — and we’re committed to doing right by them each and every day.

  • Move Mountains

    Impossibility doesn’t live here. Instead, we’re motivated by what can be — and we’ll move mountains to make it happen.

  • Many Faces Create Our Greatness

    Diversity is our heart and soul — and when it comes to inclusion, we’re all in.