Business Administrator

U.S. Department of Justice

Sep 22

Job
Full-time
Junior Level
Accounting & Tax
Forrest City

AI generated summary

You must be a U.S. citizen with specialized experience in financial management, budgeting, and accounting systems. Education requirements apply; transcripts may be needed.
You will manage accounting operations, ensure financial compliance, conduct audits, prepare budgets, provide training, and maintain security alongside correctional duties.

Requirements

U.S. Citizenship is Required. See Special Conditions of Employment Section.
The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.
To be considered for the position, you must meet the following qualification requirements:
Education: GS-12 and GS-13: There is no substitution of education for specialized experience for this grade level.
Experience: GS-12 and GS-13: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in the normal line of progress for the occupation in the organization.
To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.
Some examples of qualifying experience are: GS-12: Experience with accounting and budgeting principles, concepts, theories and practices, and financial reporting agencies.
Experience monitoring cost center fund balances for the facility and keeping managers informed of status of budgets.
Experience with budget formulation and execution, financial management, management of procurement and property functions, oversight of credit card programs, and serves as liaison for financial matters with management and executive staff.
Experience with all activities associated with Unified Financial Management System (UFMS), SENTRY Real Property Management System (SRPMS) and SENTRY Property Management System (SPMS).
GS-13: Experience in implementation, operation, adaption, and evaluation of accounting systems/subsystems, including financial reports, records, forms, controls, and related procedures.
Experience working with accounting and budgeting techniques, familiar with accounting and budgeting principles, concepts, theories and practices, and financial reporting and standards for Federal agencies.
Experience performing salary projections, budget formulation and execution, financial management, management of procurement and property functions, oversight of credit card program, and serving as a liaison for financial matter with management and executive staff.
Experience overseeing monthly submission of cash reports and proof checks and accuracy of all financial obligations.
If applicable, credit will be given for paid and unpaid experience.
To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.
Your eligibility for consideration will be based on your responses to the questions in the application.
Education See Qualifications Section for education requirements, if applicable.
ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement.
Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable).
All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.
If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.
In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.
The representative rate for this position is $113,751 per annum ($54.50 per hour).
Initial appointment to a supervisory/managerial position requires a one-year probationary period.
The incumbent is subject to geographic relocation to meet the needs of the agency.
Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation.
All applicants are subject to National Crime Information Center (NCIC) and credit checks.
All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.
The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office.
On the day of the scheduled interview, a CVA will be administered.
The applicant assessment must be completed within a 70 minute time period and a passing score must be obtained.
Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score.
Note: The Core Value Assessment will not be administered to current BOP employees.
Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required.
The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application.
You may be required to provide proof of residence.
Additional selections may be made if vacancies occur within the life of the certificate.
Although competitive and non-competitive applications are being accepted, the selecting official may elect to have only one group reviewed.
Federal employees must meet time-in-grade requirements for consideration.
You must meet all qualification requirements upon the closing date of this announcement.
Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, Human Resource Manager, SF-52, etc.) that includes specific timeframes (MM/YYYY) format and number of hours performing duties.
If you applied to more than one grade level, BE ADVISED that you may be selected at ANY grade level for which you applied and are found qualified.
The following Competencies/Knowledge, Skills and Abilities (KSA's) are required:
GS-12 and GS-13: Ability to collect, organize, and evaluate accounting information.
Knowledge of budget principles, procedures, and regulations.
Ability to assign responsibility and delegate authority.
Ability to prepare and present technical information both orally and in writing, in a manner which is understood by the targeted audience.
Knowledge of automated financial systems.
Knowledge of purchasing and inventory practices.
Resume showing relevant experience (cover letter optional).
In order to receive credit for experience contained in an application, your employment history must be documented in month/year format (MM/YYYY), reflecting starting date and ending date and include the number of hours worked per week.
Failure to follow this format may result in disqualification.
Current or former Federal employees NOT employed by the Bureau of Prisons MUST submit a copy of their SF-50 Form which shows competitive service appointment, tenure group, and salary.
If you have promotion potential in your current position, please provide proof.
If you are applying for a higher grade, and your experience was gained at a Federal agency other than the Bureau of Prisons, you MUST provide the SF-50 Form which verifies the length of time you have been in your highest grade and supports your claim for time in grade.
Employees applying with an interchange agreement must provide proof of their permanent appointment.
Current federal employees NOT employed by the BOP and former federal employees MUST submit a copy of their latest yearly performance appraisal/evaluation.
Failure to provide these documents could possibly result in removal from consideration for this vacancy.
If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc.
Documentation should be identified/saved as VA Letter, DD214, or Transcripts.
We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply through the online application system at www.USAJOBS.gov.
Submission of a resume alone is not a complete application.
This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section.
Please carefully review the complete job announcement and the "How to Apply" instructions.
Failure to provide the required information and/or materials will result in your application not being considered for employment.
Required supporting documentation must be electronically uploaded or transferred from USAJOBS (uploaded).
All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on the closing date of the vacancy announcement.
You MUST include the vacancy announcement number on your supporting documentation.
NOTE: Failure to follow these application procedures will result in the applicant losing consideration for this position.
If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure.

Responsibilities

Directs and coordinates accounting operations which include cash processing and voucher examination.
Responsible for the monthly submission of cash reports and proof-checks.
Responsible for the accuracy of all financial obligations to ensure compliance with established regulations.
Conducts cash verifications, draft compliance reviews, physical inventories, government credit card reviews, and provide training to institution staff on a regular basis.
Directs the formulation of budget requests, reviews monthly salary projections, monitors the fund control systems of each program manager, and prepares monthly reports detailing the financial status of each program area.
Provides training to the Associate Wardens and Program Managers on the requirements of the Budget, Obligation, and Travel Modules.
Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution.
The staff's correctional responsibilities precede all others required by this required for this position and are performed on a regular and recurring basis.

FAQs

What is the primary duty of the Business Administrator position?

The primary duty of the Business Administrator is to direct and coordinate accounting operations, which include cash processing, voucher examination, and ensuring compliance with established financial regulations.

Who can apply for this job?

This job is open to current federal employees of the agency, internal agency staff, and eligible surplus or displaced employees under the Career Transition Assistance Plan (CTAP, ICTAP, RPL).

What locations are available for this position?

The duty location for this position is FCC Forrest City, AR.

What are the conditions of employment?

Conditions include U.S. citizenship, satisfactory completion of background checks, physical, and urinalysis tests, as well as potentially attending a "Introduction to Correctional Techniques" training course.

What qualifications are required for the GS-12 and GS-13 grade levels?

Applicants must have at least one year of specialized experience equivalent to the next lower grade level, focusing on accounting, budgeting principles and financial reporting.

Is there a maximum entry age for this position?

Yes, the maximum entry age for initial appointment to a supervisory/managerial position in a Bureau of Prisons institution is 36 years.

Are there any special assessments involved in the hiring process?

Yes, candidates must complete a Core Value Assessment (CVA) during the interview process, as well as other evaluations outlined in the application instructions.

What are the benefits of working in this position?

The benefits include competitive salary, opportunities for career advancement, and the chance to contribute to the principles of humanity and normalcy in a correctional environment.

What documentation is needed to apply?

Applicants must submit a resume showing relevant experience, an SF-50 form for current or former federal employees, and any other supporting documents specified in the job announcement.

How will applicants be evaluated for this position?

Applicants will be evaluated based on their qualifications, application responses, and assessment questionnaire results, with a focus on achieving a composite score that meets or exceeds the average for the job.

U.S. Department of Justice

Law

Industry

10,001+

Employees

1789

Founded Year

Mission & Purpose

The mission of the Department of Justice (DOJ) is to uphold the rule of law, to keep our country safe, and to protect civil rights.