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Business Support Administrator

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NHS

2mo ago

  • Job
    Full-time
    Mid Level
  • Research & Development
    People, HR & Administration
  • Bristol

AI generated summary

  • You must manage diaries, handle communications, organize events, support projects, collect data, respond to queries, manage finances, order supplies, maintain filing systems, and assist with meetings.
  • You will manage diaries, handle communications, organize events, support project management, monitor data, deal with queries, oversee finances, maintain filing systems, and assist with meetings.

Requirements

  • Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate.
  • Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
  • Organising and planning events as directed, providing all necessary supporting in local materials.
  • Supporting teams in project management and participating in department events.
  • Required to input, monitor and check data produced and required for on-going programmes and projects.
  • Working with all team members in the collection of information for performance reporting on relevant team projects.
  • Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
  • Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment.
  • Responsible for ordering stationery and consumables for the department, ensuring they are kept securely.
  • Running and collating reports which may include reports to the Board and senior management as required.
  • Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team.
  • Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary.
  • Working together with other administrators/PAs across the organisations to provide an effective network of communication including dealing with visitors to the base and being flexible to cover other administrators general duties on the base.
  • Providing guidance and advice on relevant policies and procedures.
  • Participate in Research and Development activities when required and as directed.
  • To carry out other appropriate delegated duties as required.

Responsibilities

  • Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate.
  • Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
  • Organising and planning events as directed, providing all necessary supporting in local materials.
  • Supporting teams in project management and participating in department events.
  • Required to input, monitor and check data produced and required for on-going programmes and projects.
  • Working with all team members in the collection of information for performance reporting on relevant team projects.
  • Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
  • Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment.
  • Responsible for ordering stationery and consumables for the department, ensuring they are kept securely.
  • Running and collating reports which may include reports to the Board and senior management as required.
  • Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team.
  • Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary.
  • Working together with other administrators/PAs across the organisations to provide an effective network of communication including dealing with visitors to the base and being flexible to cover other administrators' general duties on the base.
  • Providing guidance and advice on relevant policies and procedures.
  • Participate in Research and Development activities when required and as directed.
  • To carry out other appropriate delegated duties as required.

FAQs

What are the primary responsibilities of a Business Support Administrator?

The primary responsibilities include managing the electronic diary, arranging appointments, handling confidential communications, organizing events, supporting project management, and dealing with complex queries from stakeholders.

Is there an opportunity to participate in events or project management?

Yes, the role involves supporting teams in project management and participating in departmental events.

How does the Business Support Administrator handle communications?

The administrator ensures that all urgent and/or confidential communications are received and distributed in a timely manner to relevant parties.

What kind of reporting is expected in this role?

The administrator is responsible for running and collating reports, which may include performance reporting on relevant team projects and reports to the Board and senior management.

Are there any responsibilities related to financial management?

Yes, the role includes supplying relevant information for financial management, checking, and sending invoices for payment.

How does the administrator manage the department's supplies?

The administrator is responsible for ordering and securely storing stationery and consumables for the department.

What kind of filing systems does the Business Support Administrator need to maintain?

The administrator should develop and maintain effective electronic and paper filing systems to ensure information is kept securely and is accessible to the team.

Will the Business Support Administrator need to take minutes during meetings?

Yes, part of the responsibilities includes preparing agendas, taking minutes, and distributing notes of meetings.

Is collaboration with other administrators necessary in this role?

Yes, the Business Support Administrator is expected to work together with other administrators/PAs to create an effective network of communication.

What additional duties may be required?

The administrator may be asked to participate in Research and Development activities and carry out other appropriate delegated duties as required.

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NHS

We lead and support the NHS in England to deliver improved care for patients.

Science & Healthcare
Industry
5001-10,000
Employees
2012
Founded Year

Mission & Purpose

NHS England is the national health service of England, responsible for overseeing the delivery of healthcare services and improving the health and well-being of the population. Their focus is on ensuring high-quality, accessible, and equitable healthcare for all individuals in England. NHS England works collaboratively with healthcare providers, professionals, and stakeholders to shape and implement policies, strategies, and initiatives that promote better health outcomes and address the healthcare needs of the population. They aim to continuously improve the healthcare system, enhance patient experiences, and support the delivery of efficient and effective healthcare services across the country.