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Buyer - Mandarin Oriental Downtown, Dubai

  • Job
    Full-time
    Junior & Mid Level
  • Customer Relations
    Logistics
  • Dubai

AI generated summary

  • You need a high school diploma, 2-3 years in purchasing, knowledge of Moreton Bay, Excel, UAE driving license, local market insight, strong negotiation, communication, and organizational skills.
  • You will manage vendor relationships, negotiate prices, process purchase orders, ensure HACCP compliance, oversee receiving operations, and assist with financial discrepancies and reports.

Requirements

  • Senior School qualification
  • Specific training records in area of scope (Purchasing)
  • Minimum 2 -3 years’ experience in purchasing/stores environment
  • Knowledge of Purchasing System (preferably Moreton Bay)
  • Excellent knowledge of Microsoft Office mainly Excel
  • UAE driving license
  • Knowledge of local UAE/Dubai market
  • Strong knowledge of purchasing and inventory management practices, with a focus on cost control and quality.
  • Excellent negotiation and vendor management skills, with the ability to build and maintain positive relationships.
  • Strong communication skills in English, both verbal and written, with the ability to interact effectively with internal teams and external vendors.
  • Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
  • Exceptional organizational and time-management abilities, with a keen attention to detail.

Responsibilities

  • Maintaining a good relationship with all departments.
  • Work closely with the Executive Chef and the Director of Food & Beverage to purchase the highest quality products while constantly searching for the lowest price.
  • Work closely with Stores.
  • Assist to supervise the day-to-day functions of the Receiving Clerk.
  • Ensure that all purchase order requests are properly completed and approved before the items are purchased.
  • Ensure that all items received by the hotel are properly documented in accordance with the company’s purchasing and receiving procedures.
  • Negotiate food prices, place required daily food orders and ensure prompt delivery.
  • Place regular liquor, beer, wine and soft drink orders as required.
  • Handle general store and engineering related purchase requests.
  • Generate purchase orders on approval requisitions and obtain necessary authorization and obtain the authorization from the Director of Finance and General Manager prior to processing these orders.
  • Obtain competitive price quotations and confirm purchase availability.
  • Assist Accounts Payable in researching any discrepancies on invoices.
  • Obtain quarterly or as needed, competitive pricing quotes for Food & Beverage items.
  • Process and file all Purchase Orders.
  • Handle telephone inquiries.
  • Maintain disclaimers, credit applications and vendor information.
  • Maintain HACCP standards at all levels – from product sourcing to storage etc.
  • Assist in conducting surprise audits in receiving and storage areas to ensure that HACCP standards are being maintained by staff.
  • Prepare any reports as requested by management.
  • To perform any other duties that may be assigned from time to time by management.

FAQs

What is the primary role of a Buyer at Mandarin Oriental Downtown, Dubai?

The primary role of a Buyer is to assist the Purchasing Manager in day-to-day purchasing operations, ensuring that all hotel departments have adequate supplies to perform their duties efficiently.

What qualifications are required for the Buyer position?

Candidates should have a Senior School qualification, specific training records in purchasing, a minimum of 2-3 years’ experience in a purchasing/stores environment, knowledge of the local UAE/Dubai market, and a UAE driving license.

What skills are essential for a Buyer in this role?

Essential skills include strong negotiation and vendor management abilities, excellent communication skills in English, proficiency in Microsoft Office (especially Excel), and strong organizational and time-management skills.

Is experience with a specific Purchasing System necessary for this role?

Yes, knowledge of a Purchasing System, preferably Moreton Bay, is required for the Buyer position.

Will the Buyer be responsible for maintaining HACCP standards?

Yes, the Buyer will need to maintain HACCP standards at all levels, from product sourcing to storage, and assist in conducting audits to ensure compliance.

How does the Buyer interact with other departments within the hotel?

The Buyer is expected to maintain good relationships with all departments and work closely with the Executive Chef and the Director of Food & Beverage, among others.

What are the main purchasing responsibilities the Buyer will handle?

The Buyer will be responsible for negotiating food prices, placing orders for liquor, beer, wine, and soft drinks, processing purchase orders, and handling store and engineering-related purchase requests.

What is the work environment like for this role?

The Buyer will work collaboratively in a fast-paced environment and must be able to adapt to changing priorities.

Are there additional duties that might be assigned to the Buyer?

Yes, the Buyer may be assigned additional duties by management from time to time.

How does the organization prioritize cost control and quality in purchasing?

The organization emphasizes strong knowledge of purchasing and inventory management practices, focusing on cost control while ensuring the procurement of high-quality products.

Travel & Leisure
Industry
10,001+
Employees
1963
Founded Year

Mission & Purpose

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the world’s most luxurious hotels, resorts and residences. Having grown from its Asian roots into a global brand, the Group now operates 36 hotels and 7 residences in 23 countries and territories, with each property reflecting the Group’s oriental heritage and unique sense of place. Mandarin Oriental has a strong pipeline of hotels and residences under development, and is a member of the Jardine Matheson Group. Mandarin Oriental’s aim is to be recognized widely as the best global luxury hotel group, providing 21st century luxury with oriental charm in each of its hotels. This will be achieved by investing in the Group’s exceptional facilities and its people, while maximizing profitability and long-term shareholder value. The Group regularly receives recognition and awards for outstanding service and quality management. The strategy of the Group is to open the hotels currently under development, while continuing to seek further selective opportunities for expansion around the world. The parent company, Mandarin Oriental International Limited, is incorporated in Bermuda and has a premium listing on the London Stock Exchange, with secondary listings in Bermuda and Singapore. Mandarin Oriental Hotel Group International Limited, which operates from Hong Kong, manages the activities of the Group’s hotels. Mandarin Oriental is a member of the Jardine Matheson Group.