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Buying Admin Assistant

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Boden

1mo ago

Applications are closed

  • Job
    Full-time
    Junior Level
  • Logistics
    Business, Operations & Strategy
  • London

Requirements

  • The Experience We Are Looking For:
  • Passionate about a career in Buying
  • Be creative and have a keen eye for detail
  • Excel and Microsoft Office skills
  • Experience of being part of a team
  • Some retail or administrative experiences
  • A Bit About You:
  • Be organised, adaptable and enjoys a challenge
  • Clear communication skills
  • Good problem-solving skills
  • Great time management
  • Ability to multitask
  • Ability to work independently

Responsibilities

  • Notify suppliers when development BOM’s are created on PLM and ready to sample
  • Critical Path – manage the department Critical Path to ensure deliveries are on time through weekly team meetings and supplier calls
  • Ensure development packs and samples meet deadlines
  • Communicate lap dip, trim and bulk are approvals to suppliers in line with the critical path and flag any concerns
  • Organise and file the department lab dip and bulk approvals
  • Follow the fit process and raise when changes may result in delayed deliveries
  • Communicate delays in a timely manner and offer solutions
  • Support the Assistant to set up order confirmation documents
  • Work closely with the Assistant to set up the production BOM’s
  • Sample management – Internal management and preparation of samples for meetings
  • Work closely with Tech and suppliers to ensure Photo, TOP, Press samples are ordered and sent in time for shoot
  • Systems - Keep PLM up to date and accurate at all times
  • Communication – Build and maintain strong relationships with all cross functional teams
  • Work at pace and ensure deadlines are met
  • Manage your own workload and priorities, raise in advance if deadlines cannot be met
  • Ensure decisions are made quickly and speak up if something goes wrong

FAQs

What are the primary responsibilities of the Buying Admin Assistant?

The primary responsibilities include managing sample administration, overseeing the critical path to ensure timely deliveries, communicating with suppliers regarding approvals, organizing lab dip and bulk approvals, managing internal sample preparations, and keeping systems like PLM up to date.

Who does the Buying Admin Assistant report to?

The Buying Admin Assistant reports to the Buyer for a particular category within the department.

What skills are essential for a candidate applying for this role?

Essential skills include proficiency in Excel and Microsoft Office, creativity with a keen eye for detail, strong organizational abilities, clear communication skills, good problem-solving skills, effective time management, multitasking ability, and the capacity to work independently.

Is prior experience in retail or administrative roles necessary for this position?

While not mandatory, some experience in retail or administrative roles is preferred for this position.

How crucial is communication in the Buying Admin Assistant role?

Communication is extremely crucial, as the role involves building and maintaining strong relationships with cross-functional teams and suppliers to ensure smooth operations and timely deliveries.

What kind of training or knowledge should an applicant possess regarding PLM systems?

An applicant should be familiar with managing and maintaining PLM systems, ensuring they are kept accurate and up to date at all times.

What qualities should a candidate possess to thrive in this role?

A successful candidate should be organized, adaptable, enjoy challenges, and possess the ability to manage their own workload and priorities effectively.

How does the Buying Admin Assistant contribute to problem-solving when delays occur?

The assistant communicates delays in a timely manner, offers viable solutions, and ensures that any issues are addressed quickly to prevent further impact on deliveries.

Will the Buying Admin Assistant need to handle meetings?

Yes, the Buying Admin Assistant will be responsible for meeting preparations and managing internal sample setups for those meetings.

How important is time management for this role?

Time management is very important, as the Buying Admin Assistant must ensure that all responsibilities and deadlines are met promptly and efficiently.

Boden

Fashion & Arts
Industry
1001-5000
Employees
1991
Founded Year

Mission & Purpose

It started with a shirt. Well, eight to be precise. In 1991 when Johnnie couldn’t find a ‘just right’ shirt, he crafted them himself from his kitchen table. Years later and he’s fronting a major British clothing brand with a turnover of £350 million. It took hard work, determination – countless cups of tea – and brand values that we still champion today; stylish, grounded, uplifting. We’ve now outgrown Johnnie’s kitchen and are based at the significantly larger Boden House in West London. We’ve got a gigantic warehouse in Leicester, an office in a trendy part of Boston and a warehouse in Pittston, Pennsylvania Together we might put a spring in the step of over 1.7 million customers worldwide and a team of over 900 who take that joy and weave it into our colourful clothing. Stylist, grounded and uplifting ... these values live through everything we do at Boden. Without the collaboration, honesty and friendship between our teams, we wouldn’t be where we are today. We curate a world of beauty that’s ethical, inclusive – and importantly – good fun. We inspire you to live your best life. We are Boden.