FAQs
What are the primary responsibilities of the Buying Admin Assistant?
The primary responsibilities include managing sample administration, overseeing the critical path to ensure timely deliveries, communicating with suppliers regarding approvals, organizing lab dip and bulk approvals, managing internal sample preparations, and keeping systems like PLM up to date.
Who does the Buying Admin Assistant report to?
The Buying Admin Assistant reports to the Buyer for a particular category within the department.
What skills are essential for a candidate applying for this role?
Essential skills include proficiency in Excel and Microsoft Office, creativity with a keen eye for detail, strong organizational abilities, clear communication skills, good problem-solving skills, effective time management, multitasking ability, and the capacity to work independently.
Is prior experience in retail or administrative roles necessary for this position?
While not mandatory, some experience in retail or administrative roles is preferred for this position.
How crucial is communication in the Buying Admin Assistant role?
Communication is extremely crucial, as the role involves building and maintaining strong relationships with cross-functional teams and suppliers to ensure smooth operations and timely deliveries.
What kind of training or knowledge should an applicant possess regarding PLM systems?
An applicant should be familiar with managing and maintaining PLM systems, ensuring they are kept accurate and up to date at all times.
What qualities should a candidate possess to thrive in this role?
A successful candidate should be organized, adaptable, enjoy challenges, and possess the ability to manage their own workload and priorities effectively.
How does the Buying Admin Assistant contribute to problem-solving when delays occur?
The assistant communicates delays in a timely manner, offers viable solutions, and ensures that any issues are addressed quickly to prevent further impact on deliveries.
Will the Buying Admin Assistant need to handle meetings?
Yes, the Buying Admin Assistant will be responsible for meeting preparations and managing internal sample setups for those meetings.
How important is time management for this role?
Time management is very important, as the Buying Admin Assistant must ensure that all responsibilities and deadlines are met promptly and efficiently.