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Cargo Administrator

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Formula 1

1mo ago

  • Job
    Full-time
    Junior, Mid, Senior & Expert Level
  • Quick Apply

AI generated summary

  • You must have experience in cargo management, strong organizational skills, attention to detail, and proficiency in logistics software and documentation processes. Effective communication is essential.
  • You will manage cargo logistics, coordinate shipments, track inventory, ensure compliance, and liaise with vendors to support efficient operations in a fast-paced environment.

Requirements

  • - Be available to travel worldwide for a maximum of 16 weeks per year. Please note travel will be primarily to intercontinental events and not European events.
  • - Carry out administrative duties which include preparing and submitting import and export customs documentation/paperwork for all stakeholders.
  • - Assist department with financial support such as raising purchase orders, managing the post-race billing and accounts, following up on the status of approvals, coding and sending invoices for payment to our internal finance team and updating finance spreadsheets.
  • - Prepare and submit travel associated paperwork for members of staff travelling as cargo attendants on board the chartered cargo planes. Also to assist with the wider teams travel associated paperwork.
  • - Undertake general administrative duties such as data and file management, being proactive by ensuring tasks have been completed in good time prior to the race event deadline; this includes maintaining and updating various spreadsheets and files.
  • - The ability to build and develop relationships with all stakeholders.
  • - Office administration experience within a collaborative and challenging environment, preferably within Logistics but not essential.
  • - Excellent administration skills
  • - High level of attention to detail
  • - Good communication skills
  • - Proven organisational skills
  • - Demonstrated ability to meet deadlines whilst working on own initiative
  • - Highly experienced with MS Office
  • - Ability to work under pressure and in periods of downtime.
  • - Worldwide travel for extended periods, at times on own.
  • - Ability to work unsupervised and as part of a team
  • - Ability to work flexible hours including weekends and evenings when attending events.
  • - Clean DBS
  • - Full Driving licence, with International overseas driving experience.

Responsibilities

  • - Be available to travel worldwide for a maximum of 16 weeks per year. Please note travel will be primarily to intercontinental events and not European events.
  • - Carry out administrative duties which include preparing and submitting import and export customs documentation/paperwork for all stakeholders.
  • - Assist department with financial support such as raising purchase orders, managing the post-race billing and accounts, following up on the status of approvals, coding and sending invoices for payment to our internal finance team and updating finance spreadsheets.
  • - Prepare and submit travel associated paperwork for members of staff travelling as cargo attendants on board the chartered cargo planes. Also to assist with the wider teams travel associated paperwork.
  • - Undertake general administrative duties such as data and file management, being proactive by ensuring tasks have been completed in good time prior to the race event deadline; this includes maintaining and updating various spreadsheets and files.
  • - The ability to build and develop relationships with all stakeholders.
  • - Office administration experience within a collaborative and challenging environment, preferably within Logistics but not essential.
  • - Excellent administration skills
  • - High level of attention to detail
  • - Good communication skills
  • - Proven organisational skills
  • - Demonstrated ability to meet deadlines whilst working on own initiative
  • - Highly experienced with MS Office
  • - Ability to work under pressure and in periods of downtime.
  • - Worldwide travel for extended periods, at times on own.
  • - Ability to work unsupervised and as part of a team
  • - Ability to work flexible hours including weekends and evenings when attending events.
  • - Clean DBS
  • - Full Driving licence, with International overseas driving experience.

FAQs

What is the primary responsibility of a Cargo Administrator in Formula 1?

The primary responsibility of a Cargo Administrator is to support the Cargo team with administrative duties related to the movement of F1, F2, F3, and F1 Academy freight, including preparing and submitting customs documentation, assisting with financial tasks, and managing travel paperwork for cargo attendants.

Where is the Cargo Administrator position located?

The Cargo Administrator position is based in the Biggin Hill Campus.

What kind of travel is required for this role?

The role requires availability to travel worldwide for a maximum of 16 weeks per year, primarily to intercontinental events rather than European events.

What administrative duties does the Cargo Administrator need to perform?

Duties include preparing and submitting import and export customs paperwork, raising purchase orders, managing post-race billing and accounts, updating finance spreadsheets, and ensuring general data and file management.

What essential skills are required for this position?

Essential skills include excellent administration skills, attention to detail, strong communication abilities, proven organizational skills, proficiency with MS Office, and the ability to work under pressure, meet deadlines, and manage tasks independently.

Is previous experience in logistics necessary for this job?

While office administration experience within a collaborative and challenging environment is preferred, experience in logistics is not essential.

What are the working hours for a Cargo Administrator?

The working hours may be flexible, including weekends and evenings when attending events.

Are there any requirements regarding background checks?

Yes, a clean DBS (Disclosure and Barring Service) check is a requirement for this position.

Is a driving license necessary for this role?

Yes, a full driving license is required, along with international overseas driving experience.

What qualities are needed to succeed in this role?

To succeed as a Cargo Administrator, one should possess strong interpersonal skills for relationship-building, the ability to work both independently and as part of a team, and the capability to handle pressure during busy periods.

Formula 1

Unleash Your Inner Drive

Entertainment & Media
Industry
501-1000
Employees

Mission & Purpose

Formula 1® is the greatest racing spectacle on the planet, with more than half a billion fans following its unrivalled mix of guts, grit and glory world-wide. But F1 is also a team of brilliant individuals, working together to deliver the global phenomenon to the masses. So what do we do at the race? Our most visible activity is just that – visuals. At each event, we provide the technical infrastructure needed to deliver timing services, on board cameras, data acquisition, production of the international TV feed, as well as post-production of content across each grand prix weekend and the official F1 App and F1TV. Over each race weekend, we analyse and monitor data, provide content for our social media and digital platforms and support the live broadcast back in our Remote Operation Centre, based in our Media and Technology Centre. Behind the scenes, there’s so much more going on. Trackside, we provide exceptional hospitality programmes for guests to get up close and personal to the sport and its stars. We look after trackside advertising, graphics, and organise and facilitate the hugely popular FanZones. Meanwhile, back at ‘home’ - we’re busy prepping for the next races and creating innovative content ideas and building new networks to bring the excitement of Formula 1 racing to new fans across the globe.