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Company Secretary

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  • Job
    Full-time
    Mid Level
  • Amsterdam

Requirements

  • Possess a degree in Law with 3-4 years of experience in corporate law, corporate governance, company secretary roles, or related fields.
  • Demonstrated experience in drafting, reviewing, and managing a wide range of legal documents with precision and accuracy.
  • Fluent in English and Dutch, with excellent written and verbal communication skills.
  • Strong organizational skills with a keen attention to detail, ensuring all tasks are completed efficiently and accurately.
  • Proven ability to manage multiple tasks and meet strict deadlines in a fast-paced environment.
  • Skilled in stakeholder management, fostering positive relationships with internal and external parties.
  • Demonstrated proactive approach to identifying and solving problems, with a strong ability to think critically and strategically.

Responsibilities

  • Draft, maintain, and improve the Corporate Governance Framework, Articles of Association, and Rules of Procedure for the Management Team (MT), Board of Directors (BoD), and international branches, including defining roles and responsibilities.
  • Manage the timely preparation and stakeholder involvement, registration, and filing of Power of Attorney documents, filings with the Chamber of Commerce, Shareholders’ Register, Antecedents Register, Branch Register, and other necessary corporate filings.
  • Manage the timely preparation, registration, and filing of General Shareholders Meetings (AGM, EGM, and decisions made outside of meetings) and maintain a rolling agenda of recurring corporate action items.
  • Manage, register, and file DNOs for new BoD members.
  • Maintain and keep a comprehensive overview of Company Third Party Contracts (through ERAMBA), including maintaining a proper and complete archive.
  • Arrange notarization/apostille for BoD/MT members.
  • Develop or improve standard operating procedures relating to the above topics as necessary.
  • Administer all risks (in ERAMBA or other risk systems), including follow-up and stakeholder management.
  • Manage and support risk management processes (management in control, key person risk, change management), develop formats and reports, and ensure follow-up and stakeholder management.
  • Manage and support risk acceptances, including managing risk acceptance flows.
  • Serve as Secretary for bi-monthly audit meetings: keep minutes, prepare and control the rolling agenda, ensure document clarity, properly file/store decision documents and minutes, and manage and follow up on actions.
  • Serve as Secretary for MT meetings: keep minutes, prepare and control the rolling agenda, ensure document clarity including the MT Cover Note, and manage and follow up on actions.
  • Serve as Secretary for Board meetings.
  • Serve as Secretary for BRCC: keep minutes, prepare and control the rolling agenda, ensure document clarity, and manage and follow up on actions.
  • Organize MT offsites, including location selection, agenda preparation, and serving as the contact person for the location.

FAQs

What qualifications are required for the Company Secretary position at LYNX?

A degree in Law with 3-4 years of experience in corporate law, corporate governance, company secretary roles, or related fields is required.

What languages should candidates be fluent in for this role?

Candidates should be fluent in both English and Dutch.

What are the main responsibilities of the Company Secretary?

The main responsibilities include managing corporate governance processes, overseeing corporate filings, maintaining a comprehensive overview of third-party contracts, and supporting risk management activities.

Is experience in drafting legal documents necessary for this position?

Yes, demonstrated experience in drafting, reviewing, and managing a wide range of legal documents with precision and accuracy is required.

What type of work environment does LYNX offer?

LYNX offers a relaxed and informal working environment that values growth and development.

Are there opportunities for professional development at LYNX?

Yes, LYNX provides opportunities for professional development along with a training budget of €2,000 per year.

Will the Company Secretary have a role in risk management?

Yes, the Company Secretary will manage and support risk management processes, including administering all risks and managing risk acceptance flows.

How does LYNX support work-life balance?

LYNX supports work-life balance by providing a competitive salary, travel allowance, and promoting a relaxed working environment.

Will the Company Secretary be required to organize meetings?

Yes, the Company Secretary will serve as Secretary for various meetings, including audit meetings, Management Team meetings, and Board meetings.

Is LYNX an equal-opportunity employer?

Yes, LYNX is an equal-opportunity employer and welcomes applications from all suitably qualified and eligible candidates regardless of gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability, or neurodiversity.

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Finance
Industry
51-200
Employees
2006
Founded Year

Mission & Purpose

Lynx is an online brokerage firm that provides access to a wide range of financial products, including stocks, options, ETFs, futures, and bonds, across global markets. They offer advanced trading platforms and tools to cater to both private and professional investors, with a focus on low fees and comprehensive market access. Lynx aims to empower investors by providing them with the resources and technology to trade efficiently and make informed financial decisions. Their ultimate mission is to facilitate smarter investing through transparent pricing and robust trading solutions. The purpose of Lynx is to offer superior access to global financial markets while enhancing the trading experience for all clients.