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Conveyancing Assistant

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Gowling WLG

1mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Legal
    Real Estate & Property
  • Birmingham

AI generated summary

  • You should thrive under pressure, work well in a team, communicate confidently, carry out research, solve problems proactively, and manage financial systems effectively. Experience in a legal environment is a plus.
  • You will manage documentation, support client portals, handle file preparation, assist with administration, submit SDLT applications, conduct property searches, and maintain financial records.

Requirements

  • Experience of working in a legal environment would be preferable but not essential.
  • Remain calm under pressure and prioritise your workload effectively.
  • Work in a team environment (this may include working as part of a bigger project team) and support your colleagues.
  • Carry out searches, do research and analysis, deal with enquiries.
  • Communicate appropriately and confidently at all levels within the team and the wider business as well as with clients, agents and other parties in person, by phone, letter, email or other communication means.
  • Use your initiative to solve problems, resolve queries and be proactive.
  • Manage financial hygiene, use finance reporting systems and billing systems.

Responsibilities

  • Issuing transaction documentation – utilising the case management system to generate and issue standard contract and transaction documentation to solicitors and clients within the required timescales together with exchange and completion documentation and correspondence at the relevant stages of a transaction or as and when requested by any member of the team
  • Portal, client management and reporting support – assisting with the building and maintenance of client portals, preparing for sales and purchases arranging documents to be uploaded and downloaded to Worksite from external portals plus any other duties as required by the practice to ensure the clients' requirements are met
  • File Management – receiving instructions from clients and action accordingly, preparing files for exchange and completion
  • Administration duties
  • Assisting the Group on all administrative duties as and when required
  • Arrange meetings, coordinate travel arrangements in the UK and internationally, book and confirm reservations and deal with related papers/itineraries when required
  • Arrange photocopying, printing, organising couriers, sending out letters etc
  • Use effective systems to ensure that both short and long term tasks are completed within required timescales
  • Stamp Duty Land Tax – submitting online applications for SDLT payments (using Landscape online system) and liaising with fee earners with any queries
  • Assisting with property searches and enquiries (using Searchflow and Land Registry Portal) and liaison with appropriate authorities
  • Deeds management – producing deeds audits for clients and auditors, reporting direct to clients. Updating schedules and maintaining complete and accurate records of deeds received and despatched back to clients or third parties as and when required
  • Finance – creating bill requests, finance forms and completing spreadsheets with financial information. Client reporting including financial data – being a point of contact for clients regarding their portals and portfolios. Supporting conveyancers to prepare statements and clear client account balances from files
  • Reporting - entering and updating data in spreadsheets for client reporting/updates. (experience of using Microsoft Excel would be an advantage but is not essential)

FAQs

What is the main focus of the Conveyancing Assistant role?

The main focus of the Conveyancing Assistant role is on residential property, specifically assisting Conveyancers with volume plot sales and residential property acquisitions for house builders and other property companies.

What type of documentation will the Conveyancing Assistant be responsible for issuing?

The Conveyancing Assistant will issue standard contract and transaction documentation, including exchange and completion documentation and correspondence, using the case management system.

Will the Conveyancing Assistant be involved in client management?

Yes, the role includes assisting with the building and maintenance of client portals, preparing documents for uploads and downloads, and ensuring clients' requirements are met.

What administrative duties are expected from the Conveyancing Assistant?

Administrative duties include arranging meetings, coordinating travel arrangements, handling photocopying and printing, managing couriers, and ensuring that tasks are completed within required timescales.

Is previous experience in a legal environment necessary for applying?

Experience of working in a legal environment is preferable but not essential.

What qualities are important for a successful Conveyancing Assistant?

Important qualities include the ability to remain calm under pressure, effective workload prioritization, teamwork, strong communication skills, initiative in problem-solving, and financial management skills.

What benefits does the firm offer to its employees?

Benefits include 25 days of annual leave (with an option to buy extra), private medical insurance, a generous pension allowance, life assurance, sabbatical opportunities, parental leave schemes, health and wellbeing programs, and modern office facilities.

Are flexible working arrangements available for this position?

Yes, the firm is open to discussing flexible working arrangements during the recruitment process.

What is the firm's stance on equality and diversity?

Gowling WLG is committed to promoting equality and diversity in the workplace and believes in equal opportunities regardless of various personal attributes, ensuring a diverse and inclusive working environment.

Who can be contacted for further inquiries about the position?

For further inquiries, you can contact Jess Swingler at jess.swingler@gowlingwlg.com.

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Gowling WLG

An international law firm that's in tune with your world, aligned with your opportunity and ambitious for your success.

Law
Industry
1001-5000
Employees
2016
Founded Year

Mission & Purpose

Gowling WLG is a leading international law firm that offers a comprehensive range of legal services to businesses and individuals. With a strong global presence, their team of legal professionals provides expertise in various areas of law, including corporate, intellectual property, real estate, and litigation. Their ultimate mission is to provide top-tier legal advice and solutions to help clients navigate complex legal challenges and achieve their business objectives. Gowling WLG's purpose is to be a trusted partner for their clients, delivering high-quality legal services that contribute to their success, growth, and legal compliance in the ever-evolving business landscape.