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Coordinator, Inclusion & Diversity

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Gilead Sciences

1mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Research & Development
    People, HR & Administration
  • Foster City
  • Quick Apply

AI generated summary

  • You need a Bachelor's (4+ years) or Master's (2+ years) in a related field, strong communication skills, experience in engagement, contract management knowledge, and a patient-centric approach.
  • You will support disability inclusion projects, coordinate meetings and events, manage internal communication, analyze surveys, provide project management support, maintain ERG pages, and handle contracts.

Requirements

  • Bachelors degree with 4+ years of experience, or Masters Degree with 2+ years of experience.
  • Ability to work both independently and collaboratively as part of a team.
  • Pharmaceutical or biotech industry preferred.
  • Experience in engaging with and communicating to a wide range of stakeholders.
  • Excellent verbal, written, and interpersonal communication skills.
  • Knowledge of contract management processes (e.g., MSAs, POs, invoicing) and strong analytical skills.
  • Strong organizational skills and ability to manage complex projects.
  • Proactive problem-solving skills, a passion for learning, with the ability to identify issues and seek solutions.
  • Demonstrated ability to build relationships, adapting quickly to change and operating in ambiguous environment.
  • Strong time management skills, highly organized and detail oriented.
  • Ability leverage data and insights.
  • Strong experience in fostering relationships, seeking diverse perspectives, experiences, and insight.
  • Has a patient-centric approach and embeds this mindset into practice.
  • Strong communication and relationship-building skills.
  • Proactively seeks and acts on feedback.

Responsibilities

  • Support Disability Inclusion Strategy: Collaborate with the disability inclusion project team to support key initiatives and projects.
  • Meeting and Event Coordination: Assist with the scheduling and coordination of project-related meetings and events, including meetings with stakeholders and external partners. Provide logistical support as needed.
  • Internal Communication and Content Management: Create and manage engaging content for internal communication channels. Assist with developing and maintaining materials, drafting internal memos, and creating presentations for meetings. Maintain the internal I&D and Disability G.Net intranet sites and Viva Engage pages.
  • Survey Design and Analysis: Lead the design, execution, and analysis of surveys related to I&D partnerships and sponsorships.
  • Project Management Support: Provide administrative and project management support to the I&D Team as needed, ensuring the successful execution of key initiatives.
  • Disability ERG Page Maintenance: Support the launch and maintenance of the Disability Employee Resource Group page on the company website.
  • Year-End Disability Event Support: Assist in the planning and coordination of the year-end Disability event, ensuring smooth execution.
  • Contract Management: Coordinate the contracting process, including the creation and execution of Master Services Agreements (MSAs), working with the project team, legal, and procurement teams. Manage invoicing processes, create purchase orders (POs), track and process invoices, and work with vendors and accounts payable to resolve any issues.

FAQs

What is the main responsibility of the Coordinator, Inclusion & Diversity at Gilead?

The Coordinator, Inclusion & Diversity plays a key role in supporting high-impact projects, managing key communication platforms, and assisting in the execution of inclusion and diversity initiatives across the company.

What qualifications are required for this position?

A Bachelor’s degree with 4+ years of experience or a Master's degree with 2+ years of experience is required.

Is prior experience in the pharmaceutical or biotech industry preferred?

Yes, experience in the pharmaceutical or biotech industry is preferred.

What skills are essential for this role?

Essential skills include excellent verbal, written, and interpersonal communication skills, strong organizational abilities, knowledge of contract management processes, and proactive problem-solving skills.

Who will the Coordinator report to?

The Coordinator will report to the Global Head of Inclusion & Diversity.

Where is the position based?

The position is based in Foster City, California.

Is there a focus on disability inclusion initiatives in this role?

Yes, there is a significant focus on supporting the Disability Inclusion Strategy and related initiatives.

What are some specific tasks the Coordinator will handle?

Specific tasks include meeting and event coordination, internal communication and content management, survey design and analysis, and contract management.

What is the salary range for this position?

The salary range for this position is $107,270.00 - $138,820.00.

Does Gilead have a commitment to diversity in the workplace?

Yes, Gilead is committed to a diverse workforce and promotes an inclusive environment where all employees feel valued and respected.

Will the Coordinator have opportunities for professional development?

Yes, the role involves collaboration and project management that contributes to your professional development within the inclusion and diversity space.

Are there any benefits included with this position?

Yes, Gilead offers company-sponsored medical, dental, vision, life insurance, and other benefits as part of the compensation package.

How can applicants with disabilities request accommodations during the application process?

Applicants who require accommodations can contact careers@gilead.com for assistance.

Will the Coordinator be involved in surveys related to inclusion and diversity?

Yes, the Coordinator will lead the design, execution, and analysis of surveys related to inclusion and diversity partnerships and sponsorships.

Is teamwork important in this role?

Yes, the ability to work both independently and collaboratively as part of a team is essential for this position.

What does the year-end Disability event entail?

The Coordinator will assist in the planning and coordination of the year-end Disability event, ensuring smooth execution.

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Gilead Sciences

Science & Healthcare
Industry
10,001+
Employees
1987
Founded Year

Mission & Purpose

The way we see it, the impossible is not impossible. It’s simply what hasn’t been achieved yet. For more than 30 years, we’ve pursued it, chased it down, tackled it for answers and surrounded it for a way in. We have worked tirelessly to bring forward medicines for life-threatening diseases. Creating Possible drives everything we do. It’s evident in our mission and core values. This is how we built a culture of excellence that is fueled by a passion for improving lives of people around the world. For us, nothing is impossible – because of the people we work with, the communities we stand with and the partners we push forward with. Our ~12,000 employees band together through science, grit, compassion and courage to prove the impossible wrong. At Gilead, the tangible results of your contributions are evident. Where every individual matters. Where all employees can enhance their skills through ongoing development. And where we start every day with one question: “What’s next?”