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Corporate Receptionist

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Cairn

12d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Dublin

AI generated summary

  • You need 2+ years in a similar role, strong attention to detail, multi-tasking skills, proficiency in Microsoft Office, and a customer-focused attitude. Must work full-time on-site.
  • You will manage visitor interactions, calls, meeting spaces, and office supplies, support teams with documentation, coordinate onboarding, and ensure reception and facilities are well maintained.

Requirements

  • A minimum of 2 years’ experience in a similar role.
  • To be a self-starter with the ability to work on one’s own initiative.
  • Strong attention to detail & forward planning.
  • Proven track record in representing an organisation to the highest standard.
  • A strong ability to multi-task in a fast-paced environment where relationships, organisation, and a high attention to detail is required.
  • Ability to develop relationships with a variety of stakeholders.
  • Confident in Microsoft Office applications (Word, Excel, PowerPoint).
  • Customer focussed individual with a “can do” attitude
  • Ability to work on-site in our Central Office full time.

Responsibilities

  • First point of contact for all central office visitors.
  • Managing incoming calls and taking relevant and timely action in a concise and professional manner, ensuring all items are followed up and closed out.
  • Maintaining the reception area and meeting spaces to the highest standard at all times.
  • Management of internal meeting rooms and hot desks, ensuring quick turnaround between meetings as well as anticipating department needs including catering as and when required.
  • Preparation and proofing of documentation and reports, including collation and formatting of same.
  • Supporting functional teams in relation to administrative requirements including but not limited to printing packs, documentation, reports & contracts.
  • Maintaining internal contact lists with monthly auditing.
  • Responsibility for maintaining office supplies centrally, providing site support as required.
  • Calendar and diary management.
  • Arranging couriers, managing post (incoming and outgoing) with some booking of travel (flights, cars, hotel).
  • Facilities management including office contracts, cleaning and liaising with landlord.
  • Partnering with the IT & People team to coordinate new starter onboarding.
  • Adhere to the grooming standard/ business dress code required for the Central Office Reception.

FAQs

What is the job title for this position?

The job title for this position is Corporate Receptionist.

Where is the Corporate Receptionist role located?

The role is located in the central office in Dublin 4.

What type of employment is this position?

This position is permanent.

What are the key responsibilities of the Corporate Receptionist?

Key responsibilities include being the first point of contact for visitors, managing incoming calls, maintaining the reception area, supporting functional teams with administrative tasks, and managing office supplies, among others.

What qualifications are required for this position?

A minimum of 2 years of experience in a similar role is required.

What skills are essential for a candidate applying for this position?

Essential skills include strong attention to detail, the ability to multi-task, proficiency in Microsoft Office applications, and the capability to develop relationships with various stakeholders.

Is there a specific dress code for this role?

Yes, adherence to the grooming standard and business dress code required for the Central Office Reception is expected.

What qualities does a candidate need to possess?

The candidate should be a self-starter, customer-focused, and have a "can do" attitude with the ability to work on-site full time.

How does Cairn define its purpose?

Cairn defines its purpose as building for people, progress, and potential, with a focus on creating communities of connection and belonging for an Ireland where people can thrive.

What is the expiry date for this job listing?

The expiry date for this job listing is 10 March 2025.

Cairn

#BuiltForGood.

Real Estate
Industry
201-500
Employees
2015
Founded Year

Mission & Purpose

Our purpose is to build sustainable communities where people can thrive. #BuiltForGood