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Corporate Receptionist

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BDO

3mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Dublin

AI generated summary

  • You need 1+ years in reception, strong communication and organizational skills, MS Office proficiency, event management experience, and a professional demeanor while handling confidential info.
  • You will manage the reception area, coordinate mail, schedule meetings, monitor supplies, maintain visitor logs, support admin tasks, liaise with IT, and assist with event planning.

Requirements

  • 1+ years’ experience in a reception/front of house hospitality position.
  • Excellent verbal and written communication skills.
  • Confident and articulate with the ability to represent the company when interacting with clients and staff at the highest levels.
  • The ability to work both as part of an effective team or as required on own initiative.
  • Knowledge of Microsoft Office – Word, Excel, and Outlook.
  • Excellent time management and organisational skills.
  • Excellent communication, interpersonal, and organisational skills.
  • Must maintain a high level of professionalism and greet all visitors in a friendly and welcoming manner.
  • Ability to handle confidential information with discretion.
  • Familiarity with office equipment, such as printers.
  • Experience in managing and coordinating meetings and events.
  • Strong problem-solving skills and the ability to handle unexpected situations with ease.
  • Proficiency in using a multi-line phone system.
  • Basic knowledge of health and safety regulations.

Responsibilities

  • Manage and maintain the reception area: Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
  • Coordinate mail and deliveries: Receive, sort, and distribute daily mail and deliveries, and arrange for outgoing mail and packages.
  • Schedule and manage meeting rooms: Assist in booking and preparing meeting rooms for client and staff meetings, ensuring they are equipped with necessary materials and refreshments.
  • Assist with office supplies management: Monitor and order office supplies, ensuring that stock levels are maintained.
  • Maintain visitor logs: Keep accurate records of visitor information and maintain a visitor log for security purposes.
  • Provide general administrative support: Assist with various administrative tasks, such as filing, data entry, and document management, to support office operations.
  • Coordinate with IT for equipment setup: Liaise with the IT department to ensure that new employees have the necessary equipment and access when they start.
  • Assist with event planning: Help organize and coordinate office events, meetings, and employee engagement activities.

FAQs

What are the main responsibilities of the Corporate Receptionist?

The main responsibilities include managing the reception area, coordinating mail and deliveries, scheduling meeting rooms, assisting with office supplies management, maintaining visitor logs, providing general administrative support, coordinating with IT for equipment setup, and assisting with event planning.

What qualifications do I need to apply for this position?

Candidates should have at least 1+ years of experience in a reception or front of house hospitality position, excellent verbal and written communication skills, confidence in interacting with clients and staff, knowledge of Microsoft Office, and strong time management and organizational skills.

What skills are preferred for this Corporate Receptionist role?

Preferred skills include excellent communication, interpersonal skills, organizational skills, professionalism, ability to handle confidential information discretely, familiarity with office equipment, event management experience, problem-solving skills, and proficiency with multi-line phone systems.

Is there an opportunity for career advancement in this role?

Yes, BDO Ireland offers career progression and a Learning & Development Programme to support professional growth.

What benefits does BDO Ireland offer to its employees?

Benefits include annual leave purchase options, health and wellness programs, professional development opportunities, employee incentives, workplace amenities like free breakfast and an on-site café, and community engagement initiatives.

What is the work environment like at BDO Ireland?

BDO Ireland provides a supportive and dynamic work environment, prioritizing a mindful and compassionate company culture where individuals are valued and encouraged to reach their potential.

Do I need prior knowledge of health and safety regulations for this position?

Basic knowledge of health and safety regulations is preferred for this role.

What type of workplace amenities can I expect at BDO Ireland?

Employees can enjoy amenities such as a state-of-the-art office, complimentary breakfast every day, an on-site café, on-site gym facilities, and a central location.

Is BDO an equal opportunity employer?

Yes, BDO is an equal opportunities employer, committed to diversity and inclusion in the workplace.

What kind of administrative support will I provide in this role?

Administrative support includes tasks such as filing, data entry, document management, and assisting with various office operations to maintain efficiency.

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BDO

Accounting
Industry
10,001+
Employees
1963
Founded Year

Mission & Purpose

BDO is the leading provider of professional services within the mid-tier of our profession. We are proud to deliver seamless client service, from 1658 offices in 167 countries, across the world. Our 91K+ professionals continuously transform our approach by embracing future-oriented technology and focusing on quality. Strategic decisions and investments made in recent years have further equipped the organisation with the global infrastructure and innovative solutions needed to deliver long-term value for our clients.