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Corporate Receptionist - BDO Ireland

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BDO

22d ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • Dublin

AI generated summary

  • You need 1+ years in reception, strong communication skills, Microsoft Office knowledge, time management, professional demeanor, discretion, and problem-solving abilities.
  • You will manage reception, coordinate mail, schedule meeting rooms, manage office supplies, maintain visitor logs, provide admin support, liaise with IT, and assist with event planning.

Requirements

  • 1+ years’ experience in a reception/front of house hospitality position.
  • Excellent verbal and written communication skills.
  • Confident and articulate with the ability to represent the company when interacting with clients and staff at the highest levels.
  • The ability to work both as part of an effective team or as required on own initiative.
  • Knowledge of Microsoft Office – Word, Excel, and Outlook.
  • Excellent time management and organisational skills.
  • Excellent communication, interpersonal, and organisational skills.
  • Must maintain a high level of professionalism and greet all visitors in a friendly and welcoming manner.
  • Ability to handle confidential information with discretion.
  • Familiarity with office equipment, such as printers.
  • Experience in managing and coordinating meetings and events.
  • Strong problem-solving skills and the ability to handle unexpected situations with ease.
  • Proficiency in using a multi-line phone system.
  • Basic knowledge of health and safety regulations.

Responsibilities

  • Manage and maintain the reception area: Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
  • Coordinate mail and deliveries: Receive, sort, and distribute daily mail and deliveries, and arrange for outgoing mail and packages.
  • Schedule and manage meeting rooms: Assist in booking and preparing meeting rooms for client and staff meetings, ensuring they are equipped with necessary materials and refreshments.
  • Assist with office supplies management: Monitor and order office supplies, ensuring that stock levels are maintained.
  • Maintain visitor logs: Keep accurate records of visitor information and maintain a visitor log for security purposes.
  • Provide general administrative support: Assist with various administrative tasks, such as filing, data entry, and document management, to support office operations.
  • Coordinate with IT for equipment setup: Liaise with the IT department to ensure that new employees have the necessary equipment and access when they start.
  • Assist with event planning: Help organize and coordinate office events, meetings, and employee engagement activities.

FAQs

What is the job title for this position?

The job title is Corporate Receptionist at BDO Ireland.

What are the main responsibilities of the Corporate Receptionist?

The main responsibilities include managing the reception area, coordinating mail and deliveries, scheduling meeting rooms, assisting with office supplies management, maintaining visitor logs, providing general administrative support, coordinating with IT for equipment setup, and assisting with event planning.

How much experience is required for this role?

A minimum of 1+ years’ experience in a reception/front of house hospitality position is required.

What skills are essential for the Corporate Receptionist position?

Essential skills include excellent verbal and written communication, time management, organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information with discretion.

Are there any benefits associated with this job?

Yes, benefits include professional development opportunities, annual leave purchase scheme, health and wellness programs, workplace amenities like free breakfast, and employee incentives.

Is prior knowledge of health and safety regulations necessary for this role?

Yes, a basic knowledge of health and safety regulations is preferred.

What kind of working environment does BDO Ireland provide?

BDO Ireland provides a dynamic and professional working environment, prioritizing a mindful and compassionate company culture.

Is there any training provided for new employees?

Yes, BDO offers a Learning & Development Programme as part of professional development.

Will I have to handle confidential information in this role?

Yes, the Corporate Receptionist must maintain discretion when handling confidential information.

What is the working location for this position?

The Corporate Receptionist position is located in BDO Ireland's central office.

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BDO

Accounting
Industry
10,001+
Employees
1963
Founded Year

Mission & Purpose

BDO is the leading provider of professional services within the mid-tier of our profession. We are proud to deliver seamless client service, from 1658 offices in 167 countries, across the world. Our 91K+ professionals continuously transform our approach by embracing future-oriented technology and focusing on quality. Strategic decisions and investments made in recent years have further equipped the organisation with the global infrastructure and innovative solutions needed to deliver long-term value for our clients.