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Department Administrative Assistant (Contract)

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Playstation Global

Aug 16

Applications are closed

  • Job
    Full-time
    Junior Level
  • Los Angeles

Requirements

  • - Excellent written and verbal communication.
  • - Good time-management skills, organization skills, and able to prioritize multiple requests.
  • - Ability to pay attention to detail and take notes as needed.
  • - Interpersonal skills.
  • - Ability to work independently and as part of a team.
  • - Ability to meet needs in a timely manner in a fast-paced, constantly evolving environment.
  • - A proactive approach to problem-solving with strong decision-making skills.
  • - Basic understanding of frequently used computer software and programs, such as Microsoft Office.
  • - Professional discretion.
  • - Ability to use creative thinking in coordinating fun social events, exploring new food options, activities, and keeping within the budget.
  • - High school diploma or equivalent experience required; Associate's or Bachelor's degree preferred.
  • - 2+ years experience in an administrative assistant or department assistant role.

Responsibilities

  • Provide administrative support to Senior Directors and their staff.
  • Support will include scheduling meetings, expense reporting, travel arrangements as needed.
  • Complete expense reports for the senior management team appropriately on a timely basis, including reconciliation of corporate credit statements.
  • Making travel arrangements and detailed travel itineraries as needed.
  • Help with on-boarding of new employees and contractors.
  • Coordinate on-site events for Department needs (working with IT, Facilities, Catering Requests, and approval requests).
  • Support will also include scheduling department meeting invitations, reserve conference rooms for both in-person and remote meetings.
  • Handle correspondence from senior management to other managers, or other admins.
  • Maintaining the current filing and database system and looking for ways to improve or streamline current systems.
  • Works with other administrative staff and supports other colleagues as needed.
  • Arrange daily lunches through a 2nd party vendor for on-site employees and managing access for on-site visitors.
  • Candidate will also support any department requests such as order supplies, approval requests, and other requests.

FAQs

What is the primary responsibility of the Department Administrative Assistant?

The primary responsibility is to provide high-level administrative support to Senior Directors and their staff, which includes scheduling meetings, handling expense reports, and making travel arrangements.

Is this a full-time or contract position?

This is a contract position.

Where is the job located?

The job is located in Los Angeles, CA.

What qualifications are preferred for this position?

Preferred qualifications include 2+ years of experience in an administrative assistant or department assistant role.

What skills are necessary for success in this role?

Necessary skills include excellent written and verbal communication, good time-management and organization skills, attention to detail, interpersonal skills, and a proactive approach to problem-solving.

Will the candidate be required to attend the office regularly?

Yes, the candidate will need to go into the office as needed.

What types of events will the Department Administrative Assistant coordinate?

The assistant will coordinate on-site workshops, social events, and manage daily lunches for on-site employees.

Is a college degree required for this position?

A high school diploma or equivalent experience is required, while an Associate's or Bachelor's degree is preferred.

What kind of software skills are expected?

A basic understanding of frequently used computer software and programs, such as Microsoft Office, is expected.

Are there any diversity and inclusion commitments from the employer?

Yes, Sony is committed to creating an inclusive environment and empowering employees while embracing diversity.

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Playstation Global

Pushing the Boundaries of Play

Entertainment & Media
Industry
5001-10,000
Employees
1994
Founded Year

Mission & Purpose

PlayStation has been at the forefront of interactive and digital entertainment since the debut of our first console in 1994. Our products delight millions across the world through incredible games, cutting edge experiences and access to many types of media. This commitment to amazing our fans is at the core of who we are and one we share with Sony Corporation, internationally known as a leader in music, movies and consumer electronics. We can only achieve this goal by welcoming talented people and empowering them to do their best work. From game developers to data scientists, software engineers to cybersecurity experts, marketing to accounting and finance professionals, we’re always looking for talented people who share a passion for creating and our commitment to delivering amazement. We’re headquartered in San Mateo, California, and our global workforce includes teams in offices across North America, Europe and Asia.