Director of Administration – Design and Construction

City of New York

2mo ago

Applications are closed

Job
Full-time
Expert Level
Construction & Surveying
$103.5K - $130K
New York

Requirements

Preferred Skills:
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
Preferred Skills:
Familiarity with NYC budget, procurement, contracting, and hiring processes, NYCAPS, SmartRecruiter, NYC Civil Service exams and processes. Proficient in Microsoft Word, Excel, Visio, Outlook, SharePoint, PowerBI and Teams. Able to create and maintain detailed file management and record keeping systems. Strong interpersonal, oral, and written communication skills. Professional attitude. Ability to work independently and with teams.

Responsibilities

D&C is seeking a Director of Administration to join the leadership team in support of the Chief Engineer and other unit Senior Management. This position will play a critical role in managing and overseeing the units administrative and operational needs. The Director of Administration will focus on office management, facility needs and human resource matters including personnel actions paperwork, hiring, recruiting, job postings, assisting with team building and staff retention through continued professional development and growth opportunities to maintain a cohesive and effective team. This role will manage the hiring and onboarding process, have oversight of office and unit assets including vehicle coordination, and manage staff providing administrative support for the unit. As the Director of Administration, the selected candidate will coordinate as necessary with DOT IT, site security, and respond to various agency requests regarding audits, records management or other oversight functions as required; track and manage mandated trainings for Unit’s staff, assist supervisory staff in preparing tasks and standards and performance evaluations, tracks Division responses to correspondence from the public and elected officials, support leadership team to address any needs or gaps that may arise to ensure seamless operations of the unit. The selected candidate will be required to demonstrate experience in the following: budget oversight and management, personnel, and contracts. The candidate may also serve as a liaison to other DOT units/divisions, and assist in drafting high level memos, external correspondences, and reports. This position requires the ability to exercise good judgement on when to elevate issues, make independent decisions and exercising confidentiality. The Director of Administration will liaise and coordinate with the TPM Administration Unit for the facilitation of human resource, vehicle, procurement, and budget matters

FAQs

What is the job title for this position?

The job title is Director of Administration – Design and Construction.

What are the minimum qualifications required for this position?

Candidates must have either a master's degree in a relevant field plus two years of professional experience (18 months in a managerial capacity), or a baccalaureate degree plus four years of professional experience (including 18 months in a supervisory role) in areas related to budget administration, management analysis, personnel administration, or similar fields.

What specific civil service title must candidates currently hold to be considered for this position?

Candidates must be serving permanently in the civil service title of Administrative Staff Analyst, be reachable on the open competitive civil service list, or be eligible under the 55-a Program.

What are the key responsibilities of the Director of Administration?

The key responsibilities include managing administrative and operational needs, overseeing human resource matters, handling personnel actions and recruitment, managing office assets, coordinating with various departments, tracking trainings, assisting with performance evaluations, and supporting overall unit operations.

What preferred skills are sought for this role?

Preferred skills include familiarity with NYC budget, procurement, and hiring processes; proficiency in Microsoft Office tools (Word, Excel, Visio, Outlook, SharePoint, PowerBI, and Teams); strong communication skills; and the ability to maintain detailed file management systems and work both independently and as part of a team.

Where is the work location for this position?

The work location is at 33-00 Northern Blvd., LIC, NY 11101.

What are the working hours for this position?

The working hours are 35 hours per week, with the specific shift to be determined.

Is there an option for remote work in this role?

Yes, this position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and DC37.

How can candidates apply for this position?

Candidates can apply by submitting their resumes electronically through the NYC careers website using Job ID # 639657, or current city employees can log into Employee Self Service to search for the same job ID.

Will candidates who apply receive immediate feedback on their application status?

No, only those applicants under consideration will be contacted; no phone calls, faxes, or personal inquiries are permitted.

What is the Department of Transportation’s mission?

The mission of the Department of Transportation (DOT) is to facilitate the safe, efficient, and environmentally responsible movement of people and goods in New York City and to enhance the transportation infrastructure essential for economic vitality and quality of life for City residents.

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The City of New York is the most iconic and dynamic city on the planet. With a population of more than 8.4 million people, New York is not only the largest city in the United States — it is the academic, cultural, commercial, and financial capital of the world. City government is filled with opportunities for talented individuals seeking to improve their communities and make a meaningful difference in the lives of their fellow New Yorkers. Every day, the City’s more than 300,000 employees improve infrastructure, provide vital social services, build technology, protect health and safety, and so much more. Join us today at: http://www1.nyc.gov/jobs The City of New York offers its employees: •A chance to build the future of this city. New York City government is at the crossroads of where policy, great ideas, city services, and smart urban planning meet the lives and needs of every day New Yorkers. •Competitive salary and benefits. Hiring packages include a competitive salary, health benefits, various pension plans, employee assistance programs, and individual retirement accounts. •Diverse career opportunities. As the largest local government in the United States with more than 40 agencies, the City of New York offers a broad spectrum of opportunities — from education, housing development, and public health to sustainability, economic growth, technology, and emergency management. •Career Satisfaction. As a City employee, you will have the chance to shape the future of New York City and improve the quality of life for your family, neighbors, and fellow New Yorkers. •Equal Opportunity and Inclusion. The City of New York is an equal opportunity employer that prohibits discriminatory action against City employees and applicants for employment based on their actual or perceived race, color, national origin, ethnicity alienage, citizenship status, gender, religion, creed and all other protected categories.