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Document Control Coordinator II

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AECOM

1mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Engineering
  • Pune
  • Quick Apply

AI generated summary

  • You must maintain document distribution systems, ensure timely edits, track records, prepare control systems, copy drawings, and follow quality assurance procedures.
  • You will manage document distribution, track edits, maintain records, ensure timely approvals, and implement quality assurance procedures for project documentation.

Requirements

  • Job Requirements
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
  • May revise system or schedule as required to ensure timely approvals and distribution.
  • Ensures changes to document in a timely fashion in order to meet set deadlines.
  • Responsible for coordination with other parties to make sure document edits are made and proofed.
  • Tracks and keeps records of documents.
  • Follows standardized procedures but may have to use discretion to complete project.
  • Ensures document tracking and production system is maintained.
  • Prepares and maintains a document control system for all forms of documentation.
  • Makes copies of drawing for production and other company employees.
  • Assures that all completed documents have been signed-off by the appropriate personnel.
  • Distributes copies of documents to the appropriate personnel.
  • Implements and follows company quality assurance program procedures.

Responsibilities

  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
  • May revise system or schedule as required to ensure timely approvals and distribution.
  • Ensures changes to document in a timely fashion in order to meet set deadlines.
  • Responsible for coordination with other parties to make sure document edits are made and proofed.
  • Tracks and keeps records of documents.
  • Follows standardized procedures but may have to use discretion to complete project.
  • Ensures document tracking and production system is maintained.
  • Prepares and maintains a document control system for all forms of documentation.
  • Makes copies of drawing for production and other company employees.
  • Assures that all completed documents have been signed-off by the appropriate personnel.
  • Distributes copies of documents to the appropriate personnel.
  • Implements and follows company quality assurance program procedures.

FAQs

What is the role of a Document Control Coordinator II at AECOM?

The role involves maintaining established data distribution systems, ensuring timely approvals and distribution of documents, tracking document records, maintaining a document control system, and coordinating with other parties to ensure document edits are finalized.

Is experience in document control necessary for this position?

Yes, relevant experience in document control or a related field is typically required to ensure the effective handling of documentation within the project lifecycle.

What are the typical working conditions for this position?

The position offers hybrid work options, allowing flexibility to work from an AECOM office, a remote location, or a client site.

What type of projects will the Document Control Coordinator II be involved in?

The coordinator will work on various projects spanning transportation, buildings, water, new energy, and environmental sectors.

Is there room for professional growth in this position?

Yes, AECOM emphasizes employee growth and success, providing access to industry-leading technology and opportunities for professional development.

What values does AECOM prioritize in its work environment?

AECOM fosters a culture of equity, diversity, and inclusion, promoting a safe and respectful workplace where all individuals are invited to bring their unique talents and expertise.

Are employees at AECOM provided with benefits and compensation programs?

Yes, AECOM offers a wide array of compensation, benefits, and well-being programs to meet the diverse needs of its employees and their families.

What is AECOM's commitment in terms of social and environmental responsibility?

AECOM is dedicated to environmental, social, and governance priorities, striving to deliver sustainable legacies for future generations.

How does AECOM ensure the confidentiality of employee information?

AECOM keeps all employee information confidential in accordance with Equal Employment Opportunity (EEO) guidelines.

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AECOM

We are the world’s trusted infrastructure consulting firm.

Engineering & Construction
Industry
10,001+
Employees
1990
Founded Year

Mission & Purpose

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022

Culture & Values

  • Safeguard

    We operate ethically and with integrity, while prioritizing safety and security in all that we do.

  • Innovate

    We think without limits and embrace new ideas, shaping digital solutions to help clients address current and future challenges.

  • Collaborate

    We connect unrivaled expertise from around the world to anticipate and solve our clients’ most pressing challenges.

  • Deliver

    We grow our business through relentless client focus, operational excellence and exceptional project execution.

  • Sustain

    We take action to make a positive impact on the planet, enrich the communities we touch and build legacies for future generations.

  • Thrive

    We build diverse teams, create an inclusive workplace and provide opportunities where each one of our people can reach their full potential.

Benefits

  • Bi-annual salary review while on the GDP

  • 25 days annual leave, plus all public holidays, and the opportunity to buy and sell holiday

  • Private medical insurance

  • Life assurance, income protection (permanent staff only)

  • Flexible benefits such as childcare vouchers and gym membership discount

  • Pension scheme that also gives you access to MyMoneyWorks, which is designed to help you plan for your future goals and provide guidance and information on a range of financial product

  • 15 days paid leave per annum for formally signed up reservists (AECOM is recognised as a Gold Employer by the Ministry of Defence for our work with the Armed Forces Covenant)