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Document Controller

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PM Group

2mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Frankfurt

AI generated summary

  • You need at least 3 years in admin, fluency in German and English, strong communication skills, initiative, multi-tasking ability, and excellent computer skills.
  • You will handle administration tasks, manage meeting schedules, maintain logs, issue documents, prepare presentations, compile reports, organize site inductions, liaise with IT, and oversee filing.

Requirements

  • A minimum of 3 years in a professional office environment with a background in administration
  • Fluent German and English
  • Excellent communication and interpersonal skills
  • Friendly, positive and flexible attitude to work
  • Excellent ability to work on own initiative
  • Strong multi-tasking and prioritisation skills
  • Excellent computer skills (Word/Excel/PowerPoint/Visio)

Responsibilities

  • Providing general administration office duties (as designated by the Project Manager) supporting a project team
  • Maintain Weekly Meeting Schedule (Book Rooms, send meeting notifications, update schedule)
  • Maintain Correspondence Log (email to / from Client / vendor etc.)
  • Issue Project Documents electronically
  • Prepare PowerPoint Presentations
  • Compiling Monthly reports, for issue to Client
  • Organising inductions and set up for new starts on site (Organising PC’s phones etc)
  • Liaising with IT to resolve issues
  • Organising Stationary & photocopier maintenance
  • Hardcopy filing and compiling of handover documentation

FAQs

What is the duration of the contract for the Document Controller position?

The contract is for 12+ months.

Is this position site-based or remote?

This position is site-based in Frankfurt.

What languages are required for this role?

Fluency in both German and English is required.

What type of experience is needed to apply for this role?

A minimum of 3 years in a professional office environment with a background in administration is needed.

What are some of the key responsibilities of the Document Controller?

Key responsibilities include general administration duties, maintaining meeting schedules, issuing project documents electronically, organizing inductions, and preparing monthly reports.

What skills are essential for this role?

Essential skills include excellent communication and interpersonal skills, strong multi-tasking and prioritization abilities, and excellent computer skills (Word, Excel, PowerPoint, Visio).

What is PM Group's commitment to diversity and inclusion?

PM Group is committed to creating a culture of mutual respect and belonging, valuing contributions from diverse people, talents, and ideas.

Will there be any support for candidates with disabilities during the recruitment process?

Yes, PM Group is committed to providing reasonable accommodations required to participate in the recruitment process for candidates with disabilities.

Who will the Document Controller work closely with?

The Document Controller will have a direct working relationship with client personnel and the PM Group Project team.

What is PM Group’s vision?

PM Group's vision is to be a highly valued and creative delivery partner, building a more sustainable world with their clients.

The project delivery specialists

Real Estate
Industry
1001-5000
Employees
1973
Founded Year

Mission & Purpose

PM Group is an employee owned, international project delivery firm. Our team of 3,500+ people manage the design, construction and commissioning of high-tech facilities. Over 50 years, we’ve built our expertise working for the world's leading pharma, food, data centre and medical technology companies. We have an excellent track record in the advanced manufacturing and energy sectors. To excel at the complex work we do, we always seek to understand our clients'​ needs. At every level of our business you will see a culture of honesty, openness and flexibility. Our approach has led to long-term, trusted relationships with our clients.