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Engineering Documentation Coordinator

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Alstom

1mo ago

  • Job
    Full-time
    Mid Level
  • Engineering
  • Toronto

AI generated summary

  • You need a Bachelor's Degree, 3+ years in engineering, strong communication skills, teamwork ability, attention to detail, and Microsoft Office proficiency.
  • You will manage documentation processes, maintain lists, ensure compliance, validate submissions, adapt structures, and report on activities while coordinating with team members.

Requirements

  • * Bachelor's Degree
  • * Minimum of 3 years in Engineering environment
  • * Good Communication (oral and written) and interpersonal skills
  • * Ability to work with, and contribute as a team
  • * Attention to detail
  • * Systematic, rigorous, organized, able to multitasks
  • * Competence in Microsoft Office

Responsibilities

  • Is responsible of the deployment and execution of the documentation management process,
  • Creates, updates and maintains the Document Master List (DML) and the Documentation Management Plans (DMP) if applicable
  • Manages documentation management requirements from the Customer
  • Manages the DML list according to the Alstom standard V Cycle
  • Follows and makes sure rules defined in the DMP are understood and applied by every team member
  • Ensures documentation is properly validated before any submission to Customer
  • Adapts and implements the documentation structure in accordance with standards.
  • Defines, assigns and follows the contractual deliverables for the technical and management documentation categories in the Contractual Deliverables Requirement List
  • Updates and uses documentation internal and external distribution list
  • Manages and deploys document management tools and trains users
  • Suggests improvements of the activity (REX on documentation issues: process, organization)
  • Participates to configuration reviews to guarantee integration in all activities of the team members that are involved with documentation.
  • Defines & analyses documentation reporting, indicators to be provided by Documentation Controller and report analysis to its department head, Project Management & Core Team Manager, team members and Customer (when required).
  • Manages, in applying internal rules/instructions, Document translation, record management and physical archiving.
  • Provide documentation reporting and indicators to Site Documentation Manager, Project Manager, Project Management Team and Customer
  • Coordinates with a team of Documentation Controllers when necessary

FAQs

What is the primary role of the Engineering Documentation Coordinator?

The primary role is to control the flow of Engineering deliverables, manage the Document Master List (DML) for the Signalling part of the project, and ensure documentation availability and consistency with the project schedule.

What qualifications are required for this position?

A Bachelor's Degree is required, along with a minimum of 3 years of experience in an Engineering environment.

What skills are essential for this job?

Essential skills include good communication (oral and written), interpersonal skills, attention to detail, and proficiency in Microsoft Office. The candidate should also be systematic, rigorous, organized, and able to multitask.

Is knowledge of Railway Signaling products and systems required?

While not mandatory, knowledge of Railway Signaling products and systems is desired and considered a beneficial characteristic for this role.

What are the performance measurements for this position?

Performance measurements include Documentation Management KPIs (Quality and Timeliness of contractual documentation), adherence to process, and oversight of document delivery milestones related to payments.

Will there be opportunities for improvement suggestions within the documentation process?

Yes, the Engineering Documentation Coordinator is expected to suggest improvements regarding documentation processes and organization, along with participating in configuration reviews.

Who will the Engineering Documentation Coordinator coordinate with?

The Coordinator will liaise with internal stakeholders within the Signaling team, the Turnkey team, and the customer.

What tools will the Coordinator manage and deploy?

The Coordinator will manage and deploy document management tools and will be responsible for training users on these tools.

Is prior experience in an Engineering environment important?

Yes, a minimum of 3 years of experience in an Engineering environment is required for this position.

Does the company promote diversity and inclusion in the workplace?

Yes, the company is committed to creating an inclusive workplace and celebrates diversity across the 63 countries it operates in.

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Alstom

Mobility by nature

Transportation
Industry
10,001+
Employees

Mission & Purpose

Alstom commits to contribute to a low carbon future by developing and promoting innovative and sustainable transportation solutions that people enjoy riding. From high-speed trains, metros, monorails, trams, to turnkey systems, services, infrastructure, signalling and digital mobility, Alstom offers its diverse customers the broadest portfolio in the industry. With its presence in 63 countries and a talent base of over 80,000 people from 175 nationalities, the company focuses its design, innovation, and project management skills to where mobility solutions are needed most.