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Equity/Stock Administrator

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Intel Corporation

Sep 26

  • Job
    Full-time
    Mid & Senior Level
  • San Jose

AI generated summary

  • You need a BA/BS or 5+ years experience, expertise in Equity Edge Online and Workday, 3+ years in relevant roles, strong Excel skills, attention to detail, communication skills, and CEP preferred.
  • You will manage equity program administration, process transactions, ensure compliance, support audits, coordinate with vendors, and resolve inquiries for effective equity management.

Requirements

  • BA/BS degree or equivalent; or at least 5+ years of experience in lieu of the degree
  • Prior experience with Equity Edge Online
  • 3+ years of relevant work experience at a public or private companies
  • Prior experience with Workday
  • CEP certification is highly preferred
  • Comprehensive knowledge of various types of equity awards, programs, governing stock plan documents, share reserve tracking, and annual filings
  • Strong proficiency in Excel
  • Strong attention to detail and accuracy
  • Strong communication skills and customer service focus
  • Ability to work in a fast-paced and collaborative environment and adjust to changing priorities, to coordinate multiple equity platforms simultaneously

Responsibilities

  • Support Balance legal entity transition for Intel and Altera Equity (e.g., system modifications), and assist with Morgan Stanley at Work Equity Edge Online (“EEO”) testing for 1/1/25 readiness.
  • Manage day-to-day administration of the company’s equity programs, including reviewing demographic, account and tax profile data transferred from Workday to EEO, processing grants, exercises, lapses, vests and payroll and tax reporting for equity compensation including, but not limited to performance stock, restricted stock units, non-qualified stock options.
  • Review RSU prelease vest reports for accuracy, including number of units, vested grants, employee tax withholding jurisdictions and rates before sending the approval to the vendor for release. Coordinate with payroll on RSU vest reporting by ensuring the accuracy of data integration.
  • Closely work with the vendors to ensure employee tax withholding jurisdiction and rates are up to date.
  • Ensure managers submit new hire grants accurately and on time into Workday for the Compensation Committee’s quarterly review and approval before transmitting the data into the EEO.
  • Monitor terminations, deceased employees and retirement eligible demographics to accurately and timely address the vesting and other equity related transactions. Prepare weekly vesting payroll files for accelerations.
  • Perform annual FICA collection from Retirement eligible employees.
  • Work with transfer agent(s) and third-party stock administrator(s) to ensure trades are settled in a timely manner.
  • Ensure accuracy and integrity of all equity data in record tracking systems and assist to process new grants.
  • Own stock plan support and continuous process improvement initiatives and responds to employee inquiries by coordinating with internal teams and stock vendors as appropriate to resolve issues.
  • Assist with preparation of Section 16 reports (Form 3, 4 and 5) and tables for 10Q/10K/Proxy filings.
  • Work with EEO platform as instructed from the Legal team on the list of employees affected by trading blackout periods, pre-clearance, and enforce insider trading policy restrictions, including coordination with brokers on Rule 10b5-1 trading plans.
  • Participate in the resolution of stock related issues and inquiries, and documents new processes or update documentation as required.
  • Provide adequate information and timely response related to equity plans and transactions to Finance, HR, Tax, Payroll, Legal, and SOX Compliance departments to ensure effective equity transaction processing and financial reporting. Manage company blackouts in partnership with Legal and vendor.
  • Reconcile equity award activity with the company records, the broker records, and the transfer agent on an ongoing basis.
  • Perform quarterly system, demographic and compliance audits.
  • Act as a backup for absence and redundancy (global equity admin).

FAQs

What is the primary responsibility of the Equity/Stock Administrator?

The primary responsibility of the Equity/Stock Administrator is the administration of Altera’s equity compensation processes, policies, and programs, including managing day-to-day administration and providing expertise to business and HR leaders.

What qualifications are needed for this position?

Candidates must possess a BA/BS degree or equivalent, or at least 5+ years of relevant experience. Prior experience with Equity Edge Online and a minimum of 3+ years in a similar role at a public or private company is also required.

Is there a preference for additional qualifications?

Yes, preferred qualifications include prior experience with Workday, CEP certification, comprehensive knowledge of various types of equity awards, strong proficiency in Excel, attention to detail, and strong communication skills.

Will this position involve working with vendors?

Yes, the Equity Administrator will closely work with vendors, including the stock plan administration vendor and transfer agents, to ensure accurate administration and processing of equity transactions.

What platforms will the administrator be working with?

The administrator will work with Equity Edge Online, Workday, and assist with EEO platform management as well as various internal systems for equity data tracking.

Are there any specific tasks related to vesting and terminations?

Yes, the administrator will monitor terminations, prepare weekly vesting payroll files, and address equity-related transactions for deceased employees and those eligible for retirement.

How is the work environment described for this role?

The work environment for this role is described as energetic, dynamic, flexible, and collaborative, with an emphasis on innovation and employee satisfaction.

Will the position allow for any flexibility in work location?

No, this role will require an on-site presence.

What benefits are offered with this position?

The position offers a total compensation package that includes competitive pay, stock, bonuses, health benefits, retirement programs, and vacation.

What is the salary range for this job?

The annual salary range for this job, which could be performed in the US, California, is between $99,487.00 and $149,235.00, depending on location and experience.

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Intel Corporation

Technology
Industry
10,001+
Employees
1968
Founded Year

Mission & Purpose

Intel’s mission is to shape the future of technology to help create a better future for the entire world. By pushing forward in fields like AI, analytics and cloud-to-edge technology, Intel’s work is at the heart of countless innovations. From major breakthroughs like self-driving cars and rebuilding the coral reefs, to things that make everyday life better like blockbuster effects and improved shopping experiences — they’re all powered by Intel technology. With a career at Intel, you have the opportunity to help make the future more wonderful for everyone.