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Executive Administrative Assistant

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Medtronic

1mo ago

  • Job
    Full-time
    Mid Level
  • Customer Relations
    People, HR & Administration
  • Brampton
  • Quick Apply

AI generated summary

  • You need 4+ years of relevant experience, strong skills in Microsoft Office, Teams/Zoom, Concur, and familiarity with Medtronic systems. Must be mobile and able to communicate effectively.
  • You will provide administrative support, manage calendars, coordinate travel, handle expense reports, and assist with meetings and events while collaborating with teams across zones.

Requirements

  • Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education.
  • Minimum of 4 years of relevant experience.
  • Extensive Experience working with Microsoft office applications, Teams/Zoom virtual conferencing, Concur and other Medtronic applications and platforms.
  • The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers.
  • The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Responsibilities

  • Provides general administrative support including preparing communications and maintaining calendars in Outlook
  • Performs normal office functions such as setting up and maintaining electronic files (OneDrive and SharePoint); arranging regional meetings and conferences; compiles and reports on information relevant to the supervisor's responsibilities
  • Collaborates with cross-functional support teams as well as their colleagues on the East and West Zone Teams
  • Responsible for coordinating travel and submitting expenses in Concur.
  • Completes all administrative tasks including weekly Cornerstone reports, expense reports, PowerPoint contents formatting, etc.
  • Attend and participate in regional meetings and training programs if required.
  • Attend/coordinate regional and divisional events including National Sales Meeting if required
  • Establish outside vendors and suppliers in our AP system.

FAQs

What are the primary responsibilities of the Executive Administrative Assistant at Medtronic?

The primary responsibilities include managing scheduling, meeting planning, and general administrative activities for the Sr. Regional Business Director, Sr. Director of Finance, and the Central Regional Leadership Team, as well as coordinating travel, submitting expenses in Concur, and providing general administrative support.

What experience is required for this position?

A minimum of 4 years of relevant experience is required, along with extensive experience working with Microsoft Office applications, Teams/Zoom virtual conferencing, Concur, and other Medtronic applications and platforms.

What knowledge or education is expected for this role?

The role requires broad practical knowledge of operational systems and practices, typically gained through extensive experience and/or education.

Is the Executive Administrative Assistant expected to work independently?

Yes, the position works under limited supervision and is expected to independently propose solutions to problems for manager review.

Will the Executive Administrative Assistant be responsible for training other employees?

Yes, the role includes providing guidance, coaching, and training to other employees within the job area.

What types of meetings and events will the Executive Administrative Assistant coordinate?

The assistant will coordinate regional meetings, conferences, and divisional events, including the National Sales Meeting, as required.

What benefits and compensation does Medtronic offer for this position?

Medtronic offers a competitive salary and flexible benefits package, including a short-term incentive called the Medtronic Incentive Plan (MIP).

Are there any physical job requirements for this role?

Yes, the role requires the employee to be independently mobile, interact with a computer, and communicate with peers and co-workers. Reasonable accommodations may be made for individuals with disabilities.

Does the role involve collaboration with other teams?

Yes, the Executive Administrative Assistant will collaborate with cross-functional support teams as well as colleagues on the East and West Zone Teams.

What is the mission of Medtronic?

Medtronic's mission is to alleviate pain, restore health, and extend life, uniting a global team to boldly attack the most challenging health problems facing humanity.

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Medtronic

Engineering the extraordinary

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Medtronic is a global medical technology company that designs, manufactures, and markets a wide range of medical devices and therapies. The company's products and solutions cover a broad spectrum of healthcare areas, including cardiac and vascular therapies, diabetes management, neurological and spinal treatments, surgical technologies, and more. Medtronic's ultimate mission is to improve the lives of patients around the world by advancing medical innovation, providing life-saving and life-enhancing solutions, and transforming the way healthcare is delivered. Their purpose is to alleviate pain, restore health, and extend the lives of patients through cutting-edge medical technologies, personalised therapies, and continuous research and development. With a commitment to delivering quality and affordable healthcare solutions, Medtronic seeks to make a positive impact on patients, healthcare professionals, and healthcare systems worldwide.