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Executive Administrative Assistant

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JP Morgan Chase & Co.

3mo ago

Applications are closed

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Columbus

Requirements

  • Extremely organized and detail-oriented with strong time-management skills
  • High proficiency with MS Office (Outlook, Excel, Word, PowerPoint)
  • Self-starter with sense of urgency and professional demeanor
  • Effective interpersonal skills that support a welcoming environment and positive team culture
  • Must be able to prioritize and work overtime and support travel after hours as needed (not frequent)
  • Motivated by collaborative environment and willing to go the extra mile
  • High school diploma or GED, plus five or more years of experience in an Administrative or Executive Assistant role.
  • Experience managing busy executive and multiple calendars and booking travel
  • Preferred qualifications, capabilities and skills:
  • Willingness to learn business context and understand how and why tasks meet business needs
  • Proven experience managing multiple priorities and ensuring projects are completed on time
  • Bachelor's Degree

Responsibilities

  • Proactive management of calendars, including swift setup of meetings through coordination with a broad set of senior executives & their admin teams, timely production of meeting materials, and meeting location coordination
  • Complete domestic and international travel arrangements: coordination of flights, hotels, visas, ground transportation logistics in accordance with company policy
  • Organize and manage various business management related projects such as town halls and other employee events
  • Coordinate and prepare materials for staff / team meetings
  • Manage expense processing through Concur and order office supplies and manage expense exception queues
  • Support staff onboarding and off boarding including technology setup and access requests
  • Assist with overflow, special projects and peer back-up coverage

FAQs

What are the primary responsibilities of the Executive Administrative Assistant?

The primary responsibilities include managing calendars, coordinating meeting invitations, arranging domestic and international travel, processing expenses, managing expense exception queues, and organizing projects such as team events and town halls.

What qualifications are required for this position?

Candidates must possess a high school diploma or GED, along with five or more years of experience in an Administrative or Executive Assistant role. They should also be extremely organized, detail-oriented, have strong time-management skills, and high proficiency with MS Office (Outlook, Excel, Word, PowerPoint).

Is previous experience managing calendars essential?

Yes, candidates must have experience managing busy executive calendars and booking travel, as this is a key component of the role.

Are there specific skills needed to perform well in this job?

Yes, effective interpersonal skills are crucial to fostering a welcoming environment and positive team culture. A self-starter attitude, ability to prioritize tasks, and the flexibility to support travel after hours (if needed) are also important for success in this role.

Is a college degree required for this position?

A Bachelor's degree is preferred but not required. Candidates with a high school diploma or GED and the necessary experience will also be considered.

What kind of work environment can the Executive Administrative Assistant expect?

The role is in a collaborative environment that values teamwork, and the ideal candidate is motivated to go the extra mile to support their colleagues and the organization.

Will the Executive Administrative Assistant be responsible for managing any projects?

Yes, the Assistant will be responsible for organizing and managing various business management-related projects, including town halls and other employee events.

What software proficiency is necessary for this role?

High proficiency with Microsoft Office applications, specifically Outlook, Excel, Word, and PowerPoint, is essential.

Is there flexibility in working hours for this position?

While the role may require some overtime and support for travel after hours when necessary, this is not frequent.

How does the company support staff onboarding and offboarding?

The Executive Administrative Assistant will assist with staff onboarding and offboarding, including technology setup and access requests.

JP Morgan Chase & Co.

Finance
Industry
10,001+
Employees
2000
Founded Year

Mission & Purpose

For over 200 years, JPMorgan Chase & Co has provided innovative financial solutions for consumers, small businesses, corporations, governments and institutions around the world. Today, we're a leading global financial services firm with operations servicing clients in more than 100 countries. Whether we are serving customers, helping small businesses, or putting our skills to work with partners, we strive to identify issues and propose solutions that will propel the future and strengthen both our clients and our communities. © 2017 JPMorgan Chase & Co. JPMorgan Chase is an equal opportunity and affirmative action employer Disability/Veteran.

Benefits

  • Healthcare and Insurance Plans

    Our employees are entitled to a variety of healthcare insurance plans, ranging from medical, dental and vision, to life and accident, disability, before-tax spending accounts, and group legal services.

  • Wellness Programs

    We are committed to providing employees with exceptional care — including arranging wellness screenings and assessment as well as access to health coaches, counseling, and guidance services for our employees.

  • Employee Programs

    Programs offered to eligible employees include parental leave, back-up child care services, flexible work options, matching gifts, discounts on banking services, electronics, arts and entertainment, fitness programs, travel and more.

  • Family Care

    We know how important your family's health is to you so we offer a variety of healthcare packages that cover you and your partner, your children and your parents.

  • Hybrid Working Model

    Dependent on the needs of the business and the nature of the role, JPMorgan Chase offers a hybrid work model for some roles, with at least three days on-site.