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Executive Administrator III (Department Coordinator III)

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Panasonic

10d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Pune

AI generated summary

  • You must have a Bachelor's degree, experience as a Coordinator or Executive Assistant, expert MS Office skills, effective communication, strong time management, and the ability to work independently.
  • You will manage administrative tasks, coordinate meetings, facilitate communications, document minutes, conduct research, and ensure timely follow-up on action items.

Requirements

  • Educated to Bachelors Degree level or equivalent experience
  • Demonstrable experience within a Coordinator or Executive Assistant function
  • Expert level of skills in the use of MS office suite of software applications i.e. Excel, Word, and PowerPoint
  • Experience of working within a global organization
  • Demonstrable internal customer management skills
  • Seasoned ability to communicate effectively, in English, both in writing and verbally to all levels of the organization, as well as external customers
  • Strong aptitude for time management combined with the ability to multiplex across different tasks/programs while tracking and maintaining issues
  • Ability to work independently and be assertive
  • Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations
  • Normally receives little instruction on daily work, general instructions on newly introduced assignments

Responsibilities

  • Perform administrative tasks including purchase requests, recordkeeping, diary management, booking and meeting organisation, document distribution, and retrieval of packages or mail from delivery points.
  • Coordinate day-to-day activities and logistics for department initiatives.
  • Facilitate operational efficiency through administrative tasks, project support, research assistance, and internal/external communication.
  • Attend meetings to record minutes, document attendance, catalog action items, and ensure information is distributed to key personnel and archived appropriately.
  • Set up meeting rooms, manage schedules, and ensure increased attendance through direct communication with key attendees.
  • Coordinate telephone and in-person meetings with third parties.
  • Receive visitors, supervise check-in, and escort them per policy.
  • Occasionally deliver paperwork to other locations and run local errands in support of the team.
  • Conduct non-technical research and related tasks to support the team.
  • Follow up on assigned action items to ensure timely completion.
  • Prepare and update a variety of periodic and special documents and reports.
  • Proofread documents for accuracy, completeness, compliance with departmental policies, and correct English usage.

FAQs

What is the job title for this position?

The job title is Executive Administrator III (Department Coordinator III).

What type of company is Panasonic Avionics Corporation?

Panasonic Avionics Corporation is the industry leader in delivering inflight entertainment products, such as movies, games, WiFi, and Bluetooth headphone connectivity.

What educational qualifications are required for this role?

A Bachelor's Degree level education or equivalent experience is required.

What experience is necessary for candidates applying for this position?

Candidates should have demonstrable experience within a Coordinator or Executive Assistant function.

Which software applications should candidates be proficient in?

Candidates should have expert-level skills in the use of the MS Office suite of applications, including Excel, Word, and PowerPoint.

Is experience in a global organization required?

Yes, experience working within a global organization is required.

What key responsibilities does this role involve?

Key responsibilities include performing administrative tasks, coordinating day-to-day activities, attending and documenting meetings, facilitating operational efficiency, and supporting project-related activities.

What abilities are essential for this position?

Essential abilities include effective communication skills in English, strong time management, the ability to work independently, and the capability to manage multiple tasks.

Will this position require attendance at meetings?

Yes, this position will involve attending meetings to record minutes, document attendance, and follow up on action items.

What are the reporting and documentation responsibilities in this role?

Responsibilities include preparing and updating various documents and reports and proofreading them for accuracy and compliance with departmental policies.

Is there an emphasis on internal customer management skills in this position?

Yes, demonstrable internal customer management skills are required for this position.

Are there opportunities for career growth within the company?

Yes, there are career growth opportunities available as Panasonic Avionics Corporation has a history spanning over 40 years and is committed to employee development.

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Panasonic

Live Your Best

Manufacturing & Electronics
Industry
10,001+
Employees
1918
Founded Year

Mission & Purpose

Founded in 1918, and today a global leader in developing innovative technologies and solutions for wide-ranging applications in the consumer electronics, housing, automotive, industry, communications, and energy sectors worldwide, the Panasonic Group switched to an operating company system on April 1, 2022 with Panasonic Holdings Corporation serving as a holding company and eight companies positioned under its umbrella. The Group reported consolidated net sales of 8,378.9 billion yen for the year ended March 31, 2023.