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Executive Assistant

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Bain Capital

Sep 11

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Quick Apply

AI generated summary

  • You should have a bachelor’s degree, 3+ years of admin support experience, strong communication skills, Excel proficiency, attention to detail, multitasking ability, and a professional attitude.
  • You will manage calendars, coordinate meetings and travel, track expenses, handle correspondence, provide team support, and assist with personal errands while interacting with diverse personalities.

Requirements

  • - Bachelor’s degree preferred
  • - 3+ years of experience providing administrative support, preferably in a professional-services environment; experience in the finance industry a plus
  • - Exceptional interpersonal and communications skills; ability to interact with personnel at every level across the firm
  • - Advanced knowledge of Microsoft Office (especially Excel, PowerPoint, and Outlook)
  • - Meticulous attention to detail; extremely organized
  • - Ability to multitask, prioritize, and respond quickly
  • - Energetic self-starter with strong sense of urgency, ownership, and follow-through skills
  • - Discretion in handling confidential information
  • - Positive and professional attitude with ability to work well under pressure and thrive in a dynamic environment
  • - Dedicated team player, willing to go the extra mile

Responsibilities

  • Manage heavy calendar scheduling; plan complex meetings, calls and travel arrangements including domestic and international travel
  • Coordinate all logistics for internal and external meetings
  • Track business expenses and prepare expense reports
  • Provide back-up coverage for other team members (during lunch or absence)
  • Receive, screen and route all incoming telephone calls, mail and correspondence
  • Provide support for personal errands, mailings, reservations etc. as required
  • Comfortable working with many different types of personalities

FAQs

What is the primary responsibility of the Executive Assistant at Bain Capital?

The primary responsibility is to provide high-level administrative support to senior professionals, including managing complex calendar scheduling, coordinating meetings, and handling travel arrangements.

Is a specific degree required for this position?

While a Bachelor’s degree is preferred, it is not explicitly required.

How many years of experience are needed for the Executive Assistant role?

A minimum of 3 years of experience providing administrative support is required, ideally in a professional-services environment.

Is experience in the finance industry necessary?

Experience in the finance industry is a plus but not a strict requirement.

What type of skills are essential for this role?

Essential skills include exceptional interpersonal and communication abilities, advanced Microsoft Office proficiency, meticulous attention to detail, and strong organizational skills.

Will the Executive Assistant need to handle confidential information?

Yes, discretion in handling confidential information is a crucial aspect of this role.

What soft skills are preferred for candidates applying for this position?

Candidates should have a positive and professional attitude, be energetic self-starters, and be dedicated team players willing to go the extra mile.

Is there support for personal errands in this role?

Yes, the Executive Assistant is expected to provide support for personal errands, mailings, reservations, and other tasks as required.

How does Bain Capital support work-life balance for the Executive Assistant?

The job description does not specifically mention work-life balance, but the organization encourages teamwork and may offer a supportive environment.

What is the work environment like for the Executive Assistant?

The work environment is team-oriented and fast-paced, requiring the ability to work well under pressure and thrive in dynamic situations.

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Bain Capital

Committed to lasting impact

Finance
Industry
1001-5000
Employees
1984
Founded Year

Mission & Purpose

Bain Capital is one of the world’s leading alternative investment firms. More than 1,750 Bain Capital employees work together at 25 locations across four continents to manage approximately $180 billion in assets. Founded in 1984, Bain Capital has advanced a consulting-based approach to investment. We develop close partnerships with management teams around the world, uncovering valuable insights that drive long-term value to businesses and markets. We have expanded this approach beyond private equity to several asset classes, including credit, fixed income, public equity, venture capital, and real estate. We’re dedicated to responsible business practices, and environmental, social, and governance (ESG) standards are critical considerations in our investment approach. We strive to create lasting impact for all stakeholders: our investors, our teams, our businesses, and the communities we’re a part of. We believe our shared values form the core of our competitive advantage: - We develop exceptional partnerships. We know great outcomes come from great teams. - We challenge conventional thinking. We think differently. We nurture a culture of deep objective inquiry and seek the full potential in every opportunity. - We work with tenacity. We roll up our sleeves, dig in, and come to work every day searching for better outcomes. - We believe character matters. We prize personal integrity and humility. Our team also supports a variety of charitable and nonprofit organizations by donating time, expertise and resources through the Bain Capital Community Partnership. Bain Capital Children's Charity, founded in 1996, has proven this by providing more than $55 million to 350 youth-related causes thanks to contributions from the firm’s employees and partners. Follow us for company news and updates.