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Executive Assistant

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dsm-firmenich

16d ago

  • Job
    Full-time
    Senior & Expert Level
  • People, HR & Administration
  • Mumbai

AI generated summary

  • You need 5 years supporting a senior executive, a relevant degree, strong communication skills, and excellent stakeholder management abilities.
  • You will manage schedules, prepare correspondence and reports, handle confidential documents, organize meetings, arrange travel, and track expenses while prioritizing deadlines effectively.

Requirements

  • About 5 years of related administrative experience supporting a senior executive; total working experience 12-15 years.
  • Graduate / Post-Graduate qualification; additional Diploma on Secretarial skills will be an advantage.
  • Strong Communicator with problem solving, analytical thinking, business acumen
  • Ability to manage stakeholders, exhibits a high level of interpersonal skills and communication skills.

Responsibilities

  • Works independently to perform advanced, diversified, and complex secretarial duties.
  • Prepares, composes, and initiates correspondence, presentation materials and periodic reports.
  • Handles confidential and critical documents for signature/authorization.
  • Organizes and prioritizes workload to meet multiple deadlines.
  • Schedules and maintains calendar of appointments, meetings, coordinates related arrangements.
  • Manage travel itinerary and related Visa/reservations requirements. Expense reporting and tracking regularly.
  • Arranges meetings and conferences; prepares and distributes minutes of meetings.

FAQs

What are the primary responsibilities of the Executive Assistant role?

The primary responsibilities include performing advanced secretarial duties, preparing correspondence and presentation materials, handling confidential documents, organizing appointments and meetings, managing travel itineraries, and preparing minutes of meetings.

What qualifications are required for this position?

A graduate or post-graduate qualification is required, along with about 5 years of related administrative experience supporting a senior executive. An additional diploma in secretarial skills is considered an advantage.

Is this position onsite or remote?

This position is onsite in Mumbai.

What kinds of skills are important for this role?

Strong communication skills, problem-solving abilities, analytical thinking, business acumen, and high interpersonal skills for managing stakeholders are important for this role.

How many years of total working experience are preferred for applicants?

Applicants should have a total working experience of 12-15 years.

What does DSM-Firmenich value in its work culture?

DSM-Firmenich values diversity, equity, and inclusion, prioritizing safety and well-being, and encourages creativity and innovation among its employees.

Is there a commitment to equal employment opportunities at DSM-Firmenich?

Yes, DSM-Firmenich is committed to equal employment opportunities and does not discriminate based on various protected statuses.

What kind of community does DSM-Firmenich aim to create within the organization?

DSM-Firmenich aims to create barrier-free communities where every employee is equally valued and respected, regardless of their background, beliefs, or identity.

How can interested candidates apply for this position?

Interested candidates can apply online by uploading their resume via the career portal of DSM-Firmenich.

Does DSM-Firmenich provide support for disabled applicants during the recruiting process?

Yes, DSM-Firmenich is committed to providing reasonable support for disabled applicants and encourages them to share their needs if comfortable.

dsm-firmenich

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

We are dsm-firmenich – innovators in nutrition, health, and beauty. We bring progress to life by combining the essential, the desirable, and the sustainable. From our master perfumers and flavorists to our expert nutritionists and scientists, our trailblazing teams work closely with customers, supporting their ambitions with 150+ years of R&D expertise. With a passionate and talented team of close to 30,000 employees, we are determined to be a force for good. And to work together to positively impact people and planet.