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Executive Assistant

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  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Manila

Requirements

  • Education: Bachelor's degree in Business Administration, Management, or a related field.
  • Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably supporting C-Level executives.
  • Technical Skills: Proficiency in Google and Microsoft Office Suite, particularly Excel and PowerPoint. Experience with project management tools is a plus.
  • Communication Skills: Excellent written and verbal communication skills. Ability to interact professionally with all levels of staff and external parties. Enhanced with advanced listening and questioning, and explaining skills.
  • Organizational Skills: Exceptional organizational skills with a strong attention to detail. Ability to multitask and prioritize effectively in a fast-paced environment.
  • Problem-Solving Skills: Strong analytical and problem-solving abilities. Ability to anticipate needs and proactively address them.
  • Professionalism: High level of professionalism, integrity, and reliability.
  • Out of Box Thinking: Proven ability to think "out-of-the box" in working with a customer in designing alternative document workflow solutions.
  • New Information: Proven ability to assimilate new information quickly.
  • A MUST: Has a good sense of humor.

Responsibilities

  • Key Responsibilities:
  • Project Management: Assist in planning, executing, and overseeing projects from inception to completion. Help ensure projects are delivered on time, within scope.
  • Spreadsheet Creation and Quality Control: Develop and maintain complex spreadsheets to support various business functions. Conduct thorough quality checks to ensure accuracy and reliability of data.
  • Communication: Act as a liaison between the C-Level Executive and internal/external stakeholders. Facilitate clear and effective communication through emails, reports, and presentations.
  • Administrative Support: Provide comprehensive administrative support, including calendar management, meeting coordination, travel arrangements, and expense reporting.
  • Strategic Support: Assist in strategic planning and execution of initiatives. Prepare briefing materials, reports, and presentations for the executive.
  • Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.

FAQs

What is the location of the job?

The job is located at 8601 W. Bryn Mawr Ave, Suite 109, Chicago, IL 60631.

What are the working hours for this position?

This is a full-time salaried position, and specific working hours will be discussed during the interview process.

What qualifications are required for the Executive Assistant role?

A Bachelor's degree in Business Administration, Management, or a related field is required, along with a minimum of 3-5 years of experience as an Executive Assistant, preferably supporting C-Level executives.

What technical skills are necessary for this position?

Proficiency in Google and Microsoft Office Suite, particularly Excel and PowerPoint, is required. Experience with project management tools is a plus.

Is there an opportunity for career advancement?

Yes, there is a clear career advancement path available for this position.

What kind of benefits does this position offer?

Benefits include a full-time salaried position, paid vacation, a flexible work environment, a young entrepreneurial culture, paid holidays, and access to the internet.

Are there any specific communication skills required?

Yes, excellent written and verbal communication skills are crucial, as well as the ability to interact professionally with all levels of staff and external parties.

Is humor appreciated in the workplace?

Yes, having a good sense of humor is a must for this position!

What types of projects will the Executive Assistant help manage?

The Executive Assistant will assist in planning, executing, and overseeing various projects from inception to completion, ensuring they are delivered on time and within scope.

What is the work culture like at Green Office Partner?

The work culture is fast-paced, fun, and entrepreneurial, with opportunities for team outings and engaging activities with partners and customers.

A national boutique provider of managed print services, intelligent process automation & document management consulting.

Technology
Industry
51-200
Employees
2012
Founded Year

Mission & Purpose

Named to the Inc. 5000 “Fastest Growing Private Companies in America”, Green Office Partner, headquartered in Chicago, with satellite offices in Los Angeles and Kansas City, is a national boutique provider of Managed Print Services, Intelligent Process Automation and Document Management Consulting. We specialize in multi-location, enterprise environments, for national and regional organizations, offering a single platform and point of contact to manage all our clients’ document workflow needs. As one of the largest Xerox and HP partners in the country, Green Office Partner’s dedicated team of analysts and specialists will drive efficiencies to your organization with the implementation of our industry-leading solutions, technologies and workflow designs. Green Office Partner’s mission is to enable our clients to focus on their core business goals and not their document workflows, by building a growth-oriented partnership that drives value and long-term relationships. Our approach is open, honest, and flexible. Our goal is to be a true extension of your team! Green Office Partner’s positive culture and client-focused Team is dedicated to growth by forming true partnerships with our clients. We are singularly focused on delivering the Value, Efficiencies, Tools and Innovations that increase our client’s ability to focus on and effectively achieve their business goals. We look forward to becoming your partner and helping your organization succeed!