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Executive Assistant

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JLR

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Mississauga

AI generated summary

  • You should have a Bachelor’s degree or equivalent experience, 1-3 years in a similar role, strong organizational skills, teamwork abilities, and advanced communication skills.
  • You will manage documents, handle confidential information, coordinate travel and meetings, respond to correspondence, and assist with events as needed.

Requirements

  • Bachelor’s Degree is preferred, or equivalent work experience;
  • 1-3 years experience related to the role
  • Strong time-management and organizational skills, attention to detail and common-sense approach
  • Excellent relationship-building skills and ability to collaborate on internal teams of diverse backgrounds as well as with external stakeholders and partners
  • Strong work ethic and ability to prioritize and multi-task
  • Advanced oral and written communication skills

Responsibilities

  • Preparation of documents from drafts through to final formatting, printing, copying and distribution
  • Regular handling of highly confidential and sensitive information.
  • Handling approaches and business contact from VIPs, Senior JLR Management, the Global Executive Committee and liaising with their appropriate staffs.
  • Travel and diary management; displaying an awareness of the logistics of international travel (air, hotels and hire cars) or the day to day requirements for other travel needs
  • Planning and co-ordinating meetings including offsites and other one-off events.
  • Dealing with general correspondence e.g. letters, faxes, e-mails, telephone calls and responding where appropriate.
  • Assisting with events
  • Perform other duties as required

FAQs

Do we support remote work?

Yes, we do remote work in a hybrid format, with designated office days on Monday, Tuesday, and Thursday, while Wednesday and Friday are choice days.

Is a Bachelor's Degree required for this position?

A Bachelor's Degree is preferred, but equivalent work experience is also acceptable.

What kind of experience is required for the Executive Assistant role?

The position requires 1-3 years of experience related to executive support.

Will the Executive Assistant handle confidential information?

Yes, the Executive Assistant will be regularly handling highly confidential and sensitive information.

What are the primary responsibilities of the Executive Assistant?

Responsibilities include document preparation, diary management, travel logistics, meeting coordination, handling correspondence, assisting with events, and performing other duties as required.

Is there an opportunity for career growth within the organization?

Yes, the position offers opportunities for career growth within an iconic organization, with various projects and relationships to build.

What benefits does the company offer to its employees?

The company offers a generous time-off policy, a Global Bonus Program based on performance, a discounted Vehicle Car Program, generous health care and retirement plans, maternity/paternity leave, and more.

What skills are necessary for success in this role?

Strong time-management and organizational skills, attention to detail, excellent relationship-building abilities, a strong work ethic, and advanced oral and written communication skills are essential.

Is Jaguar Land Rover Canada an equal opportunity employer?

Yes, Jaguar Land Rover Canada is an equal opportunity employer and promotes a diverse and inclusive workplace.

Are there accommodations available for individuals with disabilities?

Yes, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

How is the compensation for this position structured?

The base pay may vary depending on location, skills, experience, and market factors and may also include a target bonus and a full range of medical, financial, and other benefits.

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JLR

See us reimagine the future of modern luxury by design through our two, distinct British brands.

Automotive
Industry
10,001+
Employees
1922
Founded Year

Mission & Purpose

Jaguar Land Rover is a company that operates in the automotive industry, specialising in the design, manufacture, and sale of luxury cars and SUVs under the Jaguar and Land Rover brands. Their ultimate goal is to deliver premium, innovative, and sustainable vehicles that provide exceptional driving experiences. Jaguar Land Rover's purpose revolves around creating vehicles that combine cutting-edge technology, distinctive design, and environmental responsibility, meeting the needs and desires of their customers while contributing to a more sustainable future. Through their commitment to excellence and innovation, they aim to lead in the luxury automotive market, setting new standards for performance, design, and sustainability.

Benefits

  • Holiday Entitlement

    Everyone starts with at least 25 days holiday entitlement which increases after 5 years of service.

  • Pension Scheme

    Our competitive pension plan also provides financial benefits to employees and their families in the event of permanent disability or death in company service.

  • Flexible working and Family friendly policies

    We've thought about how best to enable the ideal work/life balance and so have in place a range of family-friendly policies.

  • Employee Offers

    We offer a wide range of deals and discounts from various retailers.

  • Volunteering opportunities

    We support 16 hours paid community volunteering per year.

  • Digicare

    Our employees in the UK have access to three virtual GP appointments, six mental health appointments, six nutritionist appointments, two second medical opinions, and annual health check.

  • Health and Wellbeing

    Some employees can access voluntary health cash plans or private medical insurance. Our Employee Assistance Programme (EAP) offers a free and confidential service to all employees.

  • Other benefits

    These include bonus payment opportunities for some employees, childcare vouchers, a cycle to work scheme and long service awards.