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Executive Assistant - 2024497

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World Relief

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
  • Carol Stream
  • Quick Apply

AI generated summary

  • You need a mature Christian faith, a bachelor's degree, 2-5 years admin experience, MS Office proficiency, strong communication, strategic thinking, and initiative.
  • You will manage communication, provide administrative support, schedule meetings, draft updates, coordinate logistics, project manage OKRs, and conduct research for leadership.

Requirements

  • Mature and personal Christian faith
  • Committed to the mission, vision, and values of World Relief
  • Desire to serve and empower the Church to impact vulnerable communities
  • Able to affirm and/or acknowledge World Relief's Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document
  • Bachelor's degree
  • Proficient in Microsoft Office (Outlook, PowerPoint, Excel, Word) and Microsoft Teams
  • 2-5 years of previous administrative experience
  • Strong written and spoken communication skills
  • Strong strategic thinking skills and problem solving orientation
  • Strong initiative and ability to anticipate needs

Responsibilities

  • Serve as a bridge of communication between Executive Director, leadership team, management team, and internal advisory team
  • Provide strategic planning, project management and logistical support to Executive Director
  • Complete a broad array of administrative tasks for the Executive Director including calendar management, expense reports and tracking, and space scheduling
  • Assist with scheduling multi-participant meetings for members of the leadership team
  • Work with Executive Director to develop strategy and facilitate flow of communication among leadership & management teams, including the proactive upkeep of Teams resources pages. This will include:
  • Gathering information and writing regular updates
  • Drafting communication with and on behalf of Executive Director
  • Ensuring feedback mechanisms and follow-up processes are visible to all leaders
  • Provide support for leadership, management and staff meetings including coordinating agendas, taking notes, distributing action items & supporting follow-up. When necessary, book space and arrange logistics including tech needs and food
  • Project manage the implementation of quarterly Objectives and Key Results (OKRs)
  • Prepare slides and presentations for staff meeting, management meetings, and external presentations
  • Draft updates for all Chicagoland staff through the internal newsletter and Teams site, and assist with strategy & content development for the Executive Director LinkedIn account
  • Conduct research and gather information on upcoming matters of discussion, including matters of a sensitive or confidential nature
  • Perform other administrative tasks as assigned

FAQs

What is the main role of the Executive Assistant at World Relief?

The Executive Assistant supports the Executive Director by managing the calendar, liaising between teams, preparing organizational updates, and assisting with project management and logistical needs.

What qualifications are required for the Executive Assistant position?

A Bachelor’s degree, 2-5 years of previous administrative experience, and proficiency in Microsoft Office and Microsoft Teams are required.

Is previous experience in nonprofit organizations preferred?

Yes, previous experience supporting business or nonprofit executives is strongly preferred.

What are the core values that candidates must commit to?

Candidates must be committed to the mission, vision, and values of World Relief, affirming its Core Beliefs and Statement of Faith.

Are there any specific physical requirements for this position?

Yes, the position requires ordinary ambulatory skills, the ability to lift and move light to medium weights (10-15 pounds), good hand-eye coordination, and the ability to work on a computer for long periods.

Is there a dress code for the Executive Assistant role?

While the job description does not explicitly mention a dress code, candidates should follow a professional standard suitable for a nonprofit organization.

Does World Relief offer any benefits for part-time employees?

Yes, part-time employees may be eligible for certain benefits after meeting specific criteria, such as completing 1000 hours in a year.

What kind of work environment can the Executive Assistant expect?

The Executive Assistant will work in a general office setting, with the possibility of hybrid or remote schedules for limited positions.

Are there opportunities for professional development within World Relief?

While not explicitly mentioned in the job description, organizations like World Relief typically encourage growth and development in various roles.

How does World Relief ensure confidentiality and discretion in this role?

The Executive Assistant is expected to handle information confidentially and with discretion, a key skill outlined in the job description.

What is the mission of World Relief?

World Relief is a global Christian humanitarian organization focused on fighting for change through sustainable solutions to disasters, extreme poverty, violence, oppression, and mass displacement.

World Relief

Non-profit
Industry
1001-5000
Employees
1944
Founded Year

Mission & Purpose

World Relief partners with churches and communities around the world to boldly engage in the world’s greatest crises.