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Executive Assistant

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Confluent

2mo ago

Applications are closed

  • Job
    Full-time
    Senior Level
  • People, HR & Administration

Requirements

  • Bachelor’s degree and 6+ years of relevant work experience - direct executive support, and experience supporting multiple leaders is key
  • Impeccable communication skills: we are looking for a strong writer who is comfortable sending correspondence on behalf of senior executives
  • Fluent in Google office platforms and Microsoft Office
  • Proven ability to manage time efficiently and prioritize multiple stakeholders, functions, and tasks
  • High levels of integrity and discretion
  • Personal traits: people-oriented, great listening skills, positive, can-do attitude, being able to adapt to an ever-changing environment, and willingness to jump into a myriad of projects
  • Resourceful self-starter that is curious, asks questions, and can make logical, proactive decisions in a fast-paced environment
  • Excellent written and oral communication; diplomatic and professional demeanor at all times

Responsibilities

  • Perform an extensive array of core administrative tasks (e.g., taking detailed notes, preparing meeting materials, preparing and submitting expense reports) and special projects
  • Strategic and proactive management of complex and varying day-to-day schedules, using google calendar
  • Organize, plan, and execute team events, leadership meetings, offsites, and all hands, creating presentations, managing agendas, documenting outcomes and ensuring follow-through on action items
  • Create, route, and process correspondence while exercising a high degree of confidentiality
  • Exercise strong judgment and discretion with confidential information
  • Able to work cross-functionally and with other executive assistants

FAQs

What primary responsibilities will I have as an Executive Assistant at Confluent?

As an Executive Assistant at Confluent, you will perform an extensive array of core administrative tasks, strategically manage complex schedules, organize team events and leadership meetings, create and process correspondence, and maintain confidentiality while exercising strong judgment and discretion.

What qualifications are required for this Executive Assistant position?

Candidates should have a Bachelor’s degree and 6+ years of relevant work experience, particularly in direct executive support and experience supporting multiple leaders.

What skills are essential for this role?

Essential skills include impeccable communication abilities (both written and verbal), proficiency in Google office platforms and Microsoft Office, excellent time management, high levels of integrity and discretion, and being resourceful with a proactive approach to problem-solving.

Is prior experience supporting multiple executives necessary for this position?

Yes, experience supporting multiple leaders is key for this role, as it demonstrates the ability to manage various priorities and stakeholders effectively.

Will I be working independently or as part of a team?

You will be working cross-functionally and collaborating with other executive assistants, so teamwork is an important aspect of the role.

What personal traits are preferred for someone in this Executive Assistant role?

Preferred traits include being people-oriented, having great listening skills, maintaining a positive and can-do attitude, adaptability to changing environments, and a willingness to engage in various projects.

What is the work environment like for this role?

The work environment is fast-paced and requires adaptability to an ever-changing landscape, with a focus on supporting the company’s top priorities and facilitating growth.

How should I approach communication in this role?

You should exercise excellent written and oral communication skills, ensuring a diplomatic and professional demeanor at all times, especially when sending correspondence on behalf of senior executives.

Are there opportunities to manage special projects in this position?

Yes, the role includes managing special projects alongside core administrative tasks, allowing you to contribute to various initiatives within the Growth & Marketing team.

What is the significance of maintaining confidentiality in this role?

Maintaining confidentiality is crucial as you will be handling sensitive information related to executives, candidates, and employees, requiring a high degree of integrity and discretion at all times.

Confluent

Technology
Industry
1001-5000
Employees
2014
Founded Year

Mission & Purpose

Confluent is pioneering a fundamentally new category of data infrastructure focused on data in motion. Our cloud-native offering is the foundational platform for data in motion, designed to be the intelligent connective tissue enabling real-time data, from multiple sources, to constantly stream across the organisation. With Confluent, our customers can meet the new business imperative of delivering rich, digital customer experiences and real-time business operations. Our mission is to help every organisation harness data in motion so they can compete and thrive in the modern world.