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Executive Assistant

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Extend Your Team

3mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Philippines
    Remote

AI generated summary

  • You should have a Bachelor's degree, 5+ years assisting executives, strong organizational and communication skills, Excel proficiency, and the ability to adapt in a fast-paced, confidential environment.
  • You will manage executive calendars, prioritize tasks, facilitate meetings, create processes, support teams, and plan events while working US hours to ensure efficiency and collaboration.

Requirements

  • Bachelor's degree in business administration, management, or a related field preferred.
  • Proven experience of at least 5 years as an executive assistant or in a similar role supporting senior executives, preferably in start-up companies.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills, with a keen eye for detail and accuracy.
  • Proficiency in Microsoft Excel, with the ability to analyze data and create comprehensive reports.
  • Tech-savvy with a comfort level for learning and utilizing various productivity and project management tools.
  • Ability to maintain professionalism and confidentiality in all interactions.
  • Resourcefulness and critical thinking skills, with the ability to problem-solve independently.
  • Excellent interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders.
  • An empathetic and intuitive personality, able to sense when something is off and navigate executive dynamics effectively.
  • Flexibility and adaptability to changing priorities and requirements.
  • Must be presently residing in the Philippines.

Responsibilities

  • Managing executive calendars and emails, ensuring timely responses and scheduling efficiency.
  • Overseeing and prioritizing the team's to-do lists, while effectively handling diverse team dynamics.
  • Creating new processes and facilitating meetings to enhance team collaboration and productivity.
  • Developing templates and following up with teams to ensure action items are completed.
  • Demonstrating flexibility by supporting the customer success and sales teams as needed.
  • Planning offsite events with meticulous logistical planning and execution.
  • Working US hours to align with our executive team's schedules.

FAQs

Do we support remote work?

Yes, this is a fully remote position.

What industry does this job belong to?

The job is in the Technology industry.

What is the required work experience for this position?

A minimum of 5 years of work experience as an executive assistant or in a similar role is required.

Is a bachelor's degree necessary for this role?

A bachelor's degree in business administration, management, or a related field is preferred.

What skills are needed for this Executive Assistant position?

Candidates should possess exceptional organizational and time-management skills, strong written and verbal communication skills, proficiency in Microsoft Excel, and the ability to adapt to various productivity tools.

What specific tasks will the Executive Assistant be responsible for?

The Executive Assistant will manage executive calendars and emails, oversee to-do lists, facilitate meetings, plan offsite events, and provide support to the customer success and sales teams as needed.

Is prior experience in start-up companies preferred for this role?

Yes, proven experience in supporting senior executives in start-up companies is preferred.

Are there specific hours that the Executive Assistant is expected to work?

Yes, the position requires working US hours to align with the executive team's schedules.

What personal qualities are important for the Executive Assistant role?

Important qualities include empathy, resourcefulness, critical thinking skills, professionalism, and the ability to maintain confidentiality.

Where must candidates be located to apply for this position?

Candidates must be presently residing in the Philippines to apply for this role.

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Extend Your Team

We find global team members who get you out of the grind and get your business growing

Consulting
Industry
201-500
Employees
2020
Founded Year

Mission & Purpose

Extend Your Team provides businesses with access to highly skilled virtual assistants and remote professionals who can support a variety of functions, such as administrative tasks, marketing, customer service, and more. The company helps organisations scale their teams by offering cost-effective outsourcing solutions, allowing businesses to focus on growth while delegating non-core activities. Their ultimate mission is to help companies achieve operational efficiency and growth through reliable remote staffing. Their purpose is to empower businesses by providing top-tier, flexible talent that fits seamlessly into their operations, ensuring productivity and success.