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Executive Assistant

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Integral Ad Science

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • New York

AI generated summary

  • You need 3-5+ years supporting C-suite, strong communication, organization, and tech skills, plus a degree preferred. Must be flexible and able to work independently in a fast-paced environment.
  • You will manage schedules, travel, and meetings, handle expenses and correspondence, provide tech support, maintain discretion, and coordinate with management and other assistants.

Requirements

  • 3-5+ years of experience in an administrative position ideally supporting the C-suite in a global organization
  • Bachelor’s degree preferred
  • HYBRID role which will require 3 days in the office and on an as needed basis
  • Excellent communication skills, both verbal and written
  • Strong organization skills and strong attention to detail; the ability to prioritize
  • Ability to work independently with sometimes little or no supervision
  • Flexible, positive approach in a fast-paced environment, responding to evening and weekend calls/emails as required
  • Experience working with executives in a rapidly growing environment preferably in technology, media, internet or related companies
  • Quick learner with a knack for technology — able to figure out new systems and adapt on the go
  • Knowledge of and strong interest in using and learning about technology tools as well as experimenting with different technologies to improve efficiency in executing tasks
  • Highly proficient in technology office productivity and collaboration tools including Microsoft Office (Outlook, Word, PowerPoint, Excel), SharePoint, Google Apps (Gmail, Calendar, Docs, Sheets) and Slack

Responsibilities

  • Scheduling internal/external meetings, business travel and conference calls; managing logistics and preparation for external speaking engagements
  • Handling expense reports, invoice payments, scanning and electronic filing of documents; preparing correspondence, reports and agendas
  • Providing technological support on an ongoing basis and arranging internet-based meetings, calls and webcasts
  • Anticipating material and technology resources as needed for meetings
  • Acting as the public face for the executive and responding to internal and external contacts of the organization with professionalism and integrity
  • Maintaining discretion and a keen understanding of the personnel as well as the organizational and legal impacts of the information handled
  • Being familiar with the unique aspects of executive’s department and responsibilities to effectively process incoming information
  • Interacting and coordinating efforts with management and other Executive Assistants within the organization

FAQs

What is the job title for this position?

The job title is Executive Assistant.

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include scheduling meetings and travel, managing logistics and correspondence, providing technological support, anticipating meeting materials, acting as the public face for the executive, and interacting with management and other Executive Assistants.

What qualifications are required for the Executive Assistant role?

The role requires 3-5+ years of experience in an administrative position supporting C-suite executives, preferably in a global organization, as well as a Bachelor's degree preferred.

Is this position hybrid, and what does that entail?

Yes, this is a hybrid role that requires the candidate to be in the office for 3 days a week and on an as-needed basis.

Are there specific communication skills required for the Executive Assistant position?

Yes, excellent verbal and written communication skills are essential for the role.

What kind of environment will the Executive Assistant be working in?

The Executive Assistant will work in a fast-paced collaborative environment and should be flexible and able to respond to evening and weekend communications as required.

What technology skills are necessary for this role?

The candidate should be highly proficient in office productivity and collaboration tools such as Microsoft Office, SharePoint, Google Apps, and Slack, and have a strong interest in learning about new technology tools.

What is the salary range for this position in New York?

The salary range for the position in New York is $116,900 - $200,400, based on experience or geographic location.

Is IAS an equal opportunity employer?

Yes, IAS is an equal opportunity employer, committed to diversity and inclusiveness, considering all qualified applicants regardless of race, gender, sexual orientation, or other protected statuses.

What should applicants do if they have questions about personal information collection?

Applicants can contact IAS at compliance@integralads.com if they have questions regarding the personal information collected during the application process.

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Integral Ad Science

Integral Ad Science is a global leader in digital media quality.

Marketing & Advertising
Industry
501-1000
Employees
2009
Founded Year

Mission & Purpose

Integral Ad Science (IAS) is a company that specializes in providing digital advertising verification and optimisation solutions. They offer a comprehensive suite of tools and technologies that enable advertisers and publishers to ensure the quality, safety, and effectiveness of their digital advertising campaigns. IAS's ultimate mission is to create a transparent and trustworthy digital advertising ecosystem by combating fraud, ensuring brand safety, and maximising ad viewability and effectiveness. Their purpose lies in providing advertisers and publishers with the data-driven insights and tools they need to make informed decisions, optimise their ad placements, and protect their brands from fraudulent and non-compliant activities. Through their innovative technology and partnerships, IAS aims to drive accountability, improve ad experiences, and foster a sustainable and reliable digital advertising environment for all stakeholders involved.

Culture & Values

  • We Innovate

    We build cool stuff. Innovation is at the core of what we do. We build products, deliver solutions, and generate ideas that provide valuable functions for our customers.

  • We are Accountable

    We hold ourselves and each other accountable for our conduct with teammates and our customers. We take full ownership for our deliverables.

  • We are One Team

    We value and rely on each other. We are inclusive. We show up for each other, and we act with empathy and consideration for the benefit of the team. None of us succeeds if our team doesn’t succeed. So, we never say “that’s not my job.” #WeAreOneTeam

  • We Do The Right Thing

    We value and rely on each other. We are inclusive. We show up for each other, and we act with empathy and consideration for the benefit of the team. None of us succeeds if our team doesn’t succeed. So, we never say “that’s not my job.” #WeAreOneTeam

  • We are Customer Obsessed

    We put the customer front and center of everything that we do. Our customers’ success is our success

  • We Have a Bias For Action

    Speed matters in business. We move at high velocity and we privilege risk-taking.

Benefits

  • Healthcare

    Comprehensive health insurance

  • Flexible PTO

    Take what you need, when you need it

  • Retirement

    401k match in the U.S., country-specific pension plans

  • Parental Leave

    Full maternity and paternity leave

  • Community

    Volunteer opportunities

  • Celebrating Team Players

    Peer-nominated awards

  • Meals and Snacks

    Stocked kitchens to fuel your day

  • Team Events

    Frequent happy hours, parties, and outings