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Executive Assistant

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EisnerAmper

Sep 15

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Accounting & Tax
  • Mumbai
    Remote
  • Quick Apply

AI generated summary

  • You must have strong communication skills, maintain confidentiality, be adaptable, organized, proactive, and diplomatic, with a solid grasp of MS Office and the ability to multitask from home.
  • You will manage calendars, coordinate meetings and travel, provide administrative support, assist in project management, handle correspondence, and maintain confidential information while ensuring effective communication.

Requirements

  • Great spoken and written communication skills
  • Ability to work from home/ take calls from home
  • Maintaining complete confidentiality
  • Discretion and trustworthiness: you will often be party to confidential information
  • Flexibility and adaptability
  • Organizational skills and the ability to multitask
  • The ability to be proactive and take initiative
  • Tact and diplomacy
  • Working knowledge of MS Office

Responsibilities

  • Responsibilities
  • Work directly with the PIC and any other key leaders to support all aspects of their daily work routine.
  • Maintain the leader’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international), transport and accommodation arrangements. Exercise discretion in committing time and evaluating needs.
  • Serve as a liaison between the leader and office staff. This may include receiving and screening meeting invites, answering a variety of questions with tact and diplomacy, taking messages, and directing queries appropriately for resolution.
  • Coordinate work with other staff as needed; play a key role in the coordination of staff efforts.
  • Provide coordination, monitoring, and communication of projects and programs managed by the leader.
  • Assist in PMO activities and processes including project planning, prioritization, initiation, execution, and training, as well as in fostering collaboration of end-users and key stakeholders.
  • Serve as a primary point of contact for the leader, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
  • Assist in the development of presentations and white papers for internal and external audiences.
  • Determine priority of matters of attention for the leader; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the leader advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Routinely perform a wide variety of support duties.
  • Handle printing, mail/overnight packages, copying, filing, and email/messages as applicable.
  • Compose and prepare letters relating to routine correspondence for the leader’s signature.
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
  • Prepare, reconcile, and submit expense reports.
  • Maintain paper and electronic filing systems.
  • Maintain confidential and sensitive information.
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Partners as needed.
  • May need to get on call in the morning (at about 9:30 AM/ 10:00 AM) from home as and when required.

FAQs

What are the primary responsibilities of an Executive Assistant at EisnerAmper?

The Executive Assistant is responsible for providing administrative, operational, and strategic support to the Partner In Charge and other leaders. This includes managing calendars, scheduling meetings, coordinating projects, preparing reports, and maintaining confidential information.

What key skills are required for this position?

Key skills required include excellent communication skills, discretion and trustworthiness, organizational skills, adaptability, initiative, and proficiency in MS Office.

Is the Executive Assistant role based in Mumbai?

Yes, the preferred location for the Executive Assistant position is Mumbai.

Will the Executive Assistant have to handle confidential information?

Yes, maintaining confidentiality and handling sensitive information is an essential part of the Executive Assistant role.

Does the role require coordination with other staff members?

Yes, the Executive Assistant will coordinate work with other staff as needed and play a key role in coordinating staff efforts.

Are there opportunities for professional growth within EisnerAmper?

Yes, EisnerAmper provides tools and autonomy to succeed, allowing individuals to design a career they will love and take steps towards professional growth.

Does the role include managing travel arrangements?

Yes, the Executive Assistant will be responsible for managing travel arrangements, including both domestic and international travel.

Are there initiatives for Diversity, Equity, & Inclusion within the firm?

Yes, EisnerAmper has numerous Employee Resource Groups (ERGs) to support its Diversity, Equity, & Inclusion (DE&I) efforts.

Will the Executive Assistant need to attend meetings and take notes?

Yes, the Executive Assistant is expected to attend meetings, take notes, and prepare initial drafts of minutes and summaries.

Is this role flexible regarding work hours?

Yes, the firm promotes work/life balance and provides flexibility in managing work hours.

Do the employees have the option to work from home?

Yes, employees have the option to work from home, but it is in a hybrid format.

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EisnerAmper

Solutions that help you transform, build, innovate, connect.

Accounting
Industry
1001-5000
Employees

Mission & Purpose

EisnerAmper, one of the largest business consulting firms in the world, is comprised of EisnerAmper LLP, a licensed independent CPA firm that provides client attest services; and Eisner Advisory Group LLC, an alternative practice structure that provides business advisory and non-attest services in accordance with all applicable laws, regulations, standards and codes of conduct. Clients are in all business sectors and leverage a complete menu of service offerings. Our combined entities include more than 400 partners and nearly 4,000 employees. For more information, please visit eisneramper.com, and be sure to follow us on Twitter, LinkedIn, & Facebook.