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Executive Assistant

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Capco

3d ago

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto
  • Quick Apply

AI generated summary

  • You must have 10+ years supporting C-Suite, strong leadership, excellent problem-solving, communication, organization, MS Office skills, and discretion. Flexible, detail-oriented, and proactive with time management.
  • You will support Partners by managing calendars, coordinating meetings and travel, tracking deadlines, handling expenses, and preparing documents while using Office 365 and proprietary software efficiently.

Requirements

  • Professional Background: Minimum of 10 years of experience supporting C-Suite executives in a mid-sized firm.
  • Leadership & Project Management: Strong ability to manage conflicting priorities and deadlines in a fast-paced environment.
  • Problem-Solving: Proactive approach with excellent decision-making skills.
  • Communication: Professional verbal and written communication skills.
  • Organization: Exceptional organizational skills with keen attention to detail.
  • Software Knowledge: Proficiency in MS Office; knowledge of Adobe DC is a plus.
  • Professionalism: Team-oriented with a “Yes, and…” approach.
  • Discretion & Confidentiality: Maintain discretion and confidentiality across all matters.
  • Judgment & Initiative: Strong judgment with a proven ability to work independently on multiple tasks.
  • Customer Service Orientation: A flexible, can-do attitude with the ability to be diplomatic and tactful.
  • Time Management: Excellent time-management skills and the ability to handle multiple tasks in a dynamic environment.
  • Willingness to Support: Availability to provide support outside regular business hours when necessary.

Responsibilities

  • Executive Assistance: Provide end-to-end support to at least 4 Partners.
  • Calendar Management: Strategically manage and prioritize schedules, including handling multiple time zones.
  • Meeting Coordination: Facilitate the execution of internal and client-facing meetings, ensuring a seamless experience for attendees.
  • Travel Coordination: Arrange international and domestic travel for client meetings and conferences.
  • Deadline Management: Proactively follow up on deadlines and commitments.
  • Expense Management: Independently coordinate and submit weekly Partner expenses.
  • Partner Expense Oversight: Ensure Partners request/receive authorization when spending in excess of the allowable amounts for client and internal events and travel expenses.
  • Documentation: Proofread and prepare briefing materials, submissions, correspondence, and responses.
  • Software Utilization: Leverage Office 365 and proprietary software efficiently.

FAQs

What is the main responsibility of the Executive Assistant at Capco?

The main responsibility includes providing end-to-end support to at least 4 Partners, managing calendars, coordinating meetings, arranging travel, and overseeing expense management.

How much experience is required for this role?

A minimum of 10 years of experience supporting C-Suite executives in a mid-sized firm is required.

Is travel required for this position?

Yes, travel coordination for international and domestic meetings and conferences is part of the role.

What software proficiency is necessary for the Executive Assistant position?

Proficiency in MS Office is required, and knowledge of Adobe DC is a plus.

Will the Executive Assistant need to support outside regular business hours?

Yes, the Executive Assistant should have the willingness to provide support outside regular business hours when necessary.

What type of work environment is the Executive Assistant position based in?

The position is based in a hybrid work environment at the Toronto office.

What personal qualities are emphasized for the candidate?

The ideal candidate should have strong judgment, initiative, excellent time management skills, a professional communication style, and a customer service orientation.

How does Capco approach diversity and inclusion?

Capco is an equal opportunity employer and evaluates qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, and other protected characteristics.

Are there opportunities for professional growth in this role?

Yes, the role offers a challenging and rewarding opportunity to advance EA skills as part of a dynamic team in a fast-paced environment.

What types of meetings will the Executive Assistant coordinate?

The Executive Assistant will facilitate the execution of both internal and client-facing meetings, ensuring a seamless experience for all attendees.

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Capco

Capco, a Wipro company, is a management & technology consultancy dedicated to the financial services & energy industries

Finance
Industry
1001-5000
Employees
1998
Founded Year

Mission & Purpose

Capco is a global technology and management consultancy specializing in driving digital transformation across the financial services industry. With a growing client portfolio comprising of +100 global organizations, Capco operates at the intersection of business and technology, by combining innovative thinking with unrivalled industry knowledge to fast-track digital initiatives for banking and payments, capital markets, wealth and asset management, insurance, and the energy sector.

Culture & Values

  • Respect

    We aim to act in a respectful and considerate manner with our clients and employees at all times through active listening to understand their needs and requirements, being respectful of diverse opinions and perspectives, and acting appropriately and empathically in daily interactions.

  • Integrity

    We believe integrity is the central building block to ensure that we have positive, productive and long-term relationships with our clients, employees, vendors and industry partners. Transparency, openness, and honesty are critical to enhancing and maintaining the trust of clients, employees and partners.

  • Excellence

    We are renowned for our focus on delivery excellence and are committed to consistently delivering exceptional results that have a positive impact on our clients’ businesses. Browse our Success Stories to read case studies about how we have successfully delivered impactful work for our clients.

  • Commitment

    We hold ourselves accountable when it comes to our goals and objectives. Our unwavering dedication to honouring our commitments inspires trust and confidence among our clients, employees and business partners.

  • Knowledge

    We believe that knowledge is power, and that the expertise that we have accrued through our client engagements, and our employees’ deep knowledge of the latest industry trends and best practices, help us deliver innovative solutions to our clients.