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Executive Assistant

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Capco

3d ago

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto
  • Quick Apply

AI generated summary

  • You need 10+ years supporting C-Suite, strong project management, communication, organization, MS Office skills, discretion, customer service orientation, time management, and a proactive approach.
  • You will manage calendars, coordinate meetings and travel, oversee expenses, track deadlines, proofread documents, and efficiently use software for daily operations.

Requirements

  • Professional Background: Minimum of 10 years of experience supporting C-Suite executives in a mid-sized firm.
  • Leadership & Project Management: Strong ability to manage conflicting priorities and deadlines in a fast-paced environment.
  • Problem-Solving: Proactive approach with excellent decision-making skills.
  • Communication: Professional verbal and written communication skills.
  • Organization: Exceptional organizational skills with keen attention to detail.
  • Software Knowledge: Proficiency in MS Office; knowledge of Adobe DC is a plus.
  • Professionalism: Team-oriented with a “Yes, and…” approach.
  • Discretion & Confidentiality: Maintain discretion and confidentiality across all matters.
  • Judgment & Initiative: Strong judgment with a proven ability to work independently on multiple tasks.
  • Customer Service Orientation: A flexible, can-do attitude with the ability to be diplomatic and tactful.
  • Time Management: Excellent time-management skills and the ability to handle multiple tasks in a dynamic environment.
  • Willingness to Support: Availability to provide support outside regular business hours when necessary.

Responsibilities

  • Executive Assistance: Provide end-to-end support to at least 4 Partners.
  • Calendar Management: Strategically manage and prioritize schedules, including handling multiple time zones.
  • Meeting Coordination: Facilitate the execution of internal and client-facing meetings, ensuring a seamless experience for attendees.
  • Travel Coordination: Arrange international and domestic travel for client meetings and conferences.
  • Deadline Management: Proactively follow up on deadlines and commitments.
  • Expense Management: Independently coordinate and submit weekly Partner expenses.
  • Partner Expense Oversight: Ensure Partners request/receive authorization when spending in excess of the allowable amounts for client and internal events and travel expenses.
  • Documentation: Proofread and prepare briefing materials, submissions, correspondence, and responses.
  • Software Utilization: Leverage Office 365 and proprietary software efficiently.

FAQs

What is the job title for this position?

The job title is Executive Assistant.

How many Partners will the Executive Assistant support?

The Executive Assistant will support at least 4 Partners.

What type of environment is this role based in?

This role is based in a hybrid environment for our Toronto office.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include calendar management, meeting coordination, travel coordination, deadline management, expense management, documentation preparation, and utilizing software efficiently.

What is the minimum professional background required for this position?

A minimum of 10 years of experience supporting C-Suite executives in a mid-sized firm is required.

What software proficiency is required for the Executive Assistant role?

Proficiency in MS Office is required, and knowledge of Adobe DC is a plus.

What is the expected communication skill level for this position?

The role requires professional verbal and written communication skills.

Is discretion and confidentiality important in this role?

Yes, maintaining discretion and confidentiality across all matters is essential.

Does the role require travel coordination?

Yes, the role involves arranging international and domestic travel for client meetings and conferences.

Is there a flexible schedule associated with this position?

Yes, there is a willingness to provide support outside regular business hours when necessary.

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Capco

Capco, a Wipro company, is a management & technology consultancy dedicated to the financial services & energy industries

Finance
Industry
1001-5000
Employees
1998
Founded Year

Mission & Purpose

Capco is a global technology and management consultancy specializing in driving digital transformation across the financial services industry. With a growing client portfolio comprising of +100 global organizations, Capco operates at the intersection of business and technology, by combining innovative thinking with unrivalled industry knowledge to fast-track digital initiatives for banking and payments, capital markets, wealth and asset management, insurance, and the energy sector.

Culture & Values

  • Respect

    We aim to act in a respectful and considerate manner with our clients and employees at all times through active listening to understand their needs and requirements, being respectful of diverse opinions and perspectives, and acting appropriately and empathically in daily interactions.

  • Integrity

    We believe integrity is the central building block to ensure that we have positive, productive and long-term relationships with our clients, employees, vendors and industry partners. Transparency, openness, and honesty are critical to enhancing and maintaining the trust of clients, employees and partners.

  • Excellence

    We are renowned for our focus on delivery excellence and are committed to consistently delivering exceptional results that have a positive impact on our clients’ businesses. Browse our Success Stories to read case studies about how we have successfully delivered impactful work for our clients.

  • Commitment

    We hold ourselves accountable when it comes to our goals and objectives. Our unwavering dedication to honouring our commitments inspires trust and confidence among our clients, employees and business partners.

  • Knowledge

    We believe that knowledge is power, and that the expertise that we have accrued through our client engagements, and our employees’ deep knowledge of the latest industry trends and best practices, help us deliver innovative solutions to our clients.