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Executive Assistant

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Brighton Jones

Sep 4

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Seattle
  • Quick Apply

AI generated summary

  • You should have a Bachelor’s degree, 2-4 years in executive support, strong organizational and time management skills, initiative, attention to detail, problem-solving abilities, and effective communication.
  • You will support the Senior Lead Advisor with administrative tasks, event planning, travel logistics, team management, communications, and project coordination, ensuring smooth operations and collaboration.

Requirements

  • Bachelor’s Degree preferred
  • 2-4 years of professional work experience preferred in executive administrative support
  • Organizational Skills | Effectively prioritize and manage multiple tasks and projects in a fast-paced environment
  • Time Management | Plan and organize time for self and others efficiently, ensuring tasks are completed within set timelines
  • Takes Initiative | Think and proactively plan and work ahead while being responsive to competing demands and shifting priorities. Able to anticipate needs and provide proactive solutions or proposals
  • Attention to Detail | Thoroughly and accurately manage information and tasks while minimizing errors
  • Problem Solving | Think critically and creatively to solve problems independently
  • Communication Skills | Communicate written and verbal information with precision, efficiency, and accuracy
  • Confidentiality | Show discretion, ensure secure handling of sensitive information and maintain high standards of privacy and trust
  • This role is an in-office, full-time, and exempt position. We are a work from office culture with lots of flexibility

Responsibilities

  • Act as a versatile support resource for the Senior Lead Advisor, willingly taking on a diverse array of tasks and special projects as required and embracing a "whatever it takes" attitude to support the SLA and the team.
  • Provide strategic and administrative support with respect to planning and executing a wide range of remarkable experiences for the team ranging from volunteering, social events, celebrations, retreats, to personalized gifts for teammates.
  • Take on ad-hoc projects from the Senior Lead Advisor (and in partnership with the RLBPs) around People and Operations and provide support on special projects and initiatives as needed.
  • Provide local support for interviewee experience and onboarding experience.
  • Manage relationships and projects outside of Brighton Jones, this could be related to non-profit boards and philanthropic activity or vendors and property managers for the office.
  • Arrange and coordinate travel logistics, including flights, accommodation, and transportation.
  • Manage Paycom on behalf of SLA including PTO requests, expense tracking & approval, team spending, and provide monthly/quarterly budget reports to SLA. Ensure teammates are not taking PTO during peak days for Client Service.
  • Manage team member movement, from teammate seating and location to supporting the SLA on client transition worksheets, and ensuring the right stakeholders (leads, SCAs, RLBPs) are collaborated with at the right time.
  • The SLA may leverage this role to manage the Office Coordinator position if applicable and oversee supply ordering and delivery.
  • Support the SLA on their schedule needs for internal and external meetings, this ranges from weekly meetings, to board meetings, to team retreats and more. Prepare any necessary materials for those meetings and coordinate logistics, such as booking meeting rooms and technology needs.
  • Take clear and detailed meeting notes for the SLA and ensure follow-up actions items are communicated.
  • Ensure SLA is prepared for their meetings and various engagements.
  • Communicate the company RoB and create a calendar specific for the pod based on the RoB.
  • Assist with incoming and outgoing communications on behalf of the SLA, including emails, phone calls, and mail.
  • Support the SLA and pod in tracking and communicating key metrics.
  • Track and ensure there is follow up and communication around any asks of the team/teammates.

FAQs

What is the job title for this position?

The job title for this position is Executive Assistant.

Where is Brighton Jones headquartered?

Brighton Jones is headquartered in Seattle, Washington.

What is the salary range for the Executive Assistant position?

The salary range for the Executive Assistant position is $65,000 - $85,000 per year.

What type of company culture does Brighton Jones promote?

Brighton Jones promotes a culture that values commitment, curiosity, continuous growth, compassion, community, and collaboration.

What are the primary responsibilities of the Executive Assistant?

Primary responsibilities include providing organizational and administrative support to the Senior Lead Advisor, managing the schedule and communications, coordinating events, and overseeing various projects and relationships.

How many years of professional work experience are preferred for this role?

2-4 years of professional work experience in executive administrative support are preferred for this role.

Are there benefits included with this position?

Yes, the benefits package includes health care benefits, retirement benefits, paid time off, holiday flex-days, and more.

Does this position require in-office attendance?

Yes, this role is in-office, full-time, and requires presence at the office.

What is the hiring process for this position?

The hiring process includes a Values in Action Self-Assessment, an initial interview, role alignment discussions, team interviews, personal reference calls, and communication of the final decision.

Is there an opportunity for growth within the company?

Yes, every teammate has a path to ownership in the firm, providing opportunities for growth and career advancement.

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Brighton Jones

We are a team that helps our clients, colleagues, and the global community live richer lives.

Finance
Industry
201-500
Employees
199
Founded Year

Mission & Purpose

Whether you want to save for the future or celebrate today, give back to the community or explore the globe, your values are every bit as unique as your fingerprints. The challenge is aligning your time and resources to those values, so you can go after the things you truly care about. For us, protecting and growing your wealth is a foundational part of that journey. But our goal is bigger than your financial peace of mind—it’s your happiness. We want to be the partner that helps you align your wealth, your passions, and your purpose, so you can pursue the life that truly fulfills you—your richer life.