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Executive Assistant

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Nokia

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Reading

AI generated summary

  • You must have international secretarial experience, fluency in English, a collaborative mindset, high ethical standards, and the ability to thrive in a fast-paced, dynamic environment.
  • You will manage calendars, arrange travel, compile financial reports, support events, cover for teammates, and handle general administrative tasks as needed.

Requirements

  • Sound secretarial experience in an international environment. Experience in a communications and/or marketing environment is a plus
  • A fluent command of English in writing as well as speaking is a must
  • Self-efficient, confident and eager to learn
  • Strong results orientation and business driven mentality
  • True team player
  • High ethical standards; able to manage confidential information and projects
  • Ability to manage and work collaboratively with a diverse group of executives and employees across multiple departments and functions as well as external partners and simultaneously work toward many company initiatives at once with a bias for action
  • Fast paced and flexible, able to work effectively in a rapidly changing, intensive and virtual environment across time zones and receptive to change

Responsibilities

  • Provide administrative and secretarial assistance including calendar maintenance
  • Arrange business travel including related bookings and expense reporting
  • Compile monthly financial reports and assist with PO lifecycle management
  • Compile special reports
  • Support arranging special internal/external events
  • Provide holiday cover for other assistants in the team
  • Carry out other general administrative tasks as required

FAQs

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include providing administrative and secretarial assistance, arranging business travel, compiling monthly financial reports, supporting special events, and carrying out general administrative tasks.

What qualifications or skills are required for this role?

Key skills and experience required include sound secretarial experience in an international environment, fluent command of English, strong results orientation, high ethical standards, and the ability to work collaboratively across multiple departments.

Who will the Executive Assistant report to?

The Executive Assistant will report solid line to the Deputy Chief Communications Officer and dotted line to the VP Brand.

What type of work environment should candidates expect?

Candidates should expect a fast-paced and flexible work environment that is rapidly changing and virtual, with the need to work effectively across time zones.

Is experience in a communications or marketing environment preferred?

Yes, experience in a communications and/or marketing environment is preferred but not mandatory.

Are there opportunities for learning and growth within Nokia?

Yes, Nokia offers continuous learning opportunities, mentoring programs, and support through employee resource groups.

What recognition has Nokia received for its commitment to inclusion and equality?

Nokia has been recognized as one of the World’s Most Ethical Companies by Ethisphere, has received the Gender-Equality Index by Bloomberg, and has achieved a Workplace Pride Global Benchmark.

Is there any support for well-being offered by Nokia?

Yes, Nokia has well-being programs to support employees mentally and physically.

Are decisions regarding employment made inclusively at Nokia?

Yes, Nokia’s employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status, or other characteristics protected by law.

Will the Executive Assistant handle confidential information?

Yes, the Executive Assistant will be expected to manage and maintain high ethical standards when handling confidential information and projects.

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Nokia

At Nokia, we create technology that helps the world act together.

Manufacturing & Electronics
Industry
10,001+
Employees
1865
Founded Year

Mission & Purpose

Nokia is a global technology company that focuses on creating and delivering innovative networking and communications solutions. They specialise in areas such as mobile and fixed network infrastructure, software, and related services. With a vision to shape the future of technology to transform human experiences, Nokia aims to connect people and things seamlessly, enabling new opportunities for individuals, businesses, and societies. Their purpose is to build technology that helps to create a more connected and sustainable world, enhancing people's lives and enabling digital transformation across industries.