Executive Assistant

Faculty

Aug 1

Applications are closed

Job
Full-time
Senior (5-8 years)
London

Requirements

To be successful in this role, you’ll ideally have a strong level of exposure to working as an Executive Assistant to a C-suite level of executives in a fast paced growing business.
We’ll need someone who is highly organised with excellent levels of emotional intelligence and attention to detail.
In particular you’ll:
Have a problem-focused and solutions-oriented mindset
Provide a hands-on approach to getting things done
Display strong multitasking skills with the ability to manage multiple and varied priorities simultaneously
Bring exceptional interpersonal skills
Have a track record of building relationships with peers across a business at a wide array of levels
Show an ability to push back on requests, prioritise workloads and escalate challenges
Be able to work with a high degree of autonomy, whilst still being given the support and development needed to succeed in the role
Beyond all of this, your attitude and behaviour are just as important as your skill and experience. We look for individuals who are empirical, support our values, foster our culture and want to deliver for our organisation.

Responsibilities

Collaboration with the CEO
Work to quickly establish a strong working relationship with the CEO
Seek to understand their professional and personal needs, requirements, priorities and objectives of his daily work
Be responsible for the effective use of the their time
Review and manage their diary and email communications, prioritising where appropriate
Hold the CEO to account and follow up on tasks, activities to ensure deadlines are adhered to or communication is managed
Exercise discretion and confidentiality at all times
Meetings
Be accountable for the success of meetings
Take ownership of meetings agendas, rooms, guests, contributors and make sure these relative parties are organised and briefed accordingly
Track and follow up on actions
Offer hands on events support for key meetings (off sites, board meetings & other high profile events that sit in their team)
Process and Project management
Identify and suggest process improvements to the CEO
Where appropriate lead, manage or contribute to internal projects

FAQs

What kind of company is Faculty?

Faculty is Europe’s leading applied AI company, focused on transforming organisational performance through safe, impactful, and human-led AI.

What is the role of an Executive Assistant at Faculty?

The Executive Assistant will support the CEO by managing their diary, travel, expenses, and other administrative tasks, while also contributing to meeting success and process improvements.

What experience is required for this role?

Ideally, candidates should have strong exposure to working as an Executive Assistant to C-suite level executives in a fast-paced growing business.

What skills are important for an Executive Assistant at Faculty?

Important skills include excellent organizational abilities, emotional intelligence, attention to detail, strong multitasking, exceptional interpersonal skills, and the ability to work autonomously.

How does the company view problem-solving?

The company values a problem-focused and solutions-oriented mindset in candidates for this role.

Will the Executive Assistant be required to manage meetings?

Yes, the Executive Assistant will be accountable for the success of meetings, managing agendas, coordinating participants, and following up on actions.

Is discretion important in this role?

Yes, exercising discretion and confidentiality at all times is a key expectation for the Executive Assistant.

What kind of growth opportunities are available for an Executive Assistant?

The role offers support and development needed to succeed, allowing the individual to work with a high degree of autonomy while fostering personal and professional growth.

What kind of tasks will the Executive Assistant have beyond administrative duties?

Beyond administrative tasks, the Executive Assistant may lead, manage, or contribute to internal projects and suggest process improvements.

What qualities does Faculty look for beyond skills and experience?

Faculty seeks individuals whose attitude and behavior align with their values, culture, and commitment to delivering results for the organization.

Faculty

We build and deploy safe AI systems to help our customers achieve exceptional performance

Technology

Industry

201-500

Employees

2014

Founded Year

Mission & Purpose

Faculty is a prominent artificial intelligence (AI) company that specializes in developing advanced machine learning solutions for organisations. Their ultimate mission is to harness the power of AI to drive positive societal impact and transform industries. Faculty's purpose revolves around enabling businesses to leverage data-driven insights, automation, and predictive analytics to make informed decisions and solve complex challenges. By combining expertise in data science and machine learning, Faculty strives to empower clients across various sectors, ranging from healthcare to finance, facilitating a data-driven and intelligent future.