Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant

image

Moss Adams

2mo ago

  • Job
    Full-time
    Junior (1-2 years)
  • Spokane

AI generated summary

  • You must have a high school diploma, 1+ year of experience, Microsoft Office proficiency, strong communication and organizational skills, attention to detail, and discretion in handling confidential info.
  • You will manage schedules, travel, and expenses, assist with client deliverables and engagement setup, coordinate events, draft correspondence, liaise with clients, and support team onboarding.

Requirements

  • High School Diploma/GED required
  • Minimum of 1 year of related experience required; experience in a professional services environment preferred
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
  • Proven commitment to providing exceptional client service
  • Strong verbal and written communication skills including the ability to articulate complex issues to leaders and internal/external clients
  • Strong organizational skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment
  • Ability to collaborate and work effectively across functions/departments/teams while building trusted relationships and positively influencing others
  • Strong attention to detail, commitment to producing accurate work in a timely manner
  • Able to understand problems, think critically, and identify creative solutions
  • Ability to handle sensitive situations and confidential information with discretion
  • May require some overtime hours
  • Ability to travel as needed, approximately 5%

Responsibilities

  • Manage calendars, office space reservations, and travel logistics for assigned executives
  • Manage time and expense entry for assigned executives
  • Assist with the production of client deliverables, including client reports
  • Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance
  • Draft, format, and proofread business correspondence (e.g., letters, memos, email) and presentations
  • Assist with internal/external event and meeting coordination, set-up, and execution, including schedule coordination, meeting materials, collaborating with Office Services on catering orders and on-the-day support
  • Leverage internal network and teams to effectively manage workflow
  • Serve as a liaison for internal and external clients, including screening phone calls, facilitating communications with the appropriate client service staff, and following up with clients
  • Participate with onboarding of new administrative team members with training and answering questions
  • Assist with Continued Professional Education (CPE) activities for assigned teams
  • Other duties and special projects as assigned

FAQs

What is the primary role of an Executive Assistant at Moss Adams?

The primary role of the Executive Assistant at Moss Adams is to provide a variety of administrative support to assigned executives, including managing calendars, travel logistics, and assisting with client deliverables.

What qualifications are required for this position?

A High School Diploma or GED is required, along with a minimum of 1 year of related experience, preferably in a professional services environment. Proficiency in Microsoft Office is also necessary.

Is experience in a professional services environment preferred?

Yes, experience in a professional services environment is preferred for this position.

What skills are emphasized for success in this role?

Success skills emphasized for this role include Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Will the Executive Assistant be required to handle confidential information?

Yes, the Executive Assistant will need to handle sensitive situations and confidential information with discretion.

Is travel required for this position?

Yes, some travel may be required, approximately 5%.

Are there opportunities for professional development at Moss Adams?

Yes, there are opportunities for continuous professional education (CPE) activities for assigned teams.

What is the compensation range for this position in Washington?

The compensation range for this position in Washington is between $50,000 and $60,000.

Does Moss Adams offer a discretionary bonus for this position?

Yes, this position may be eligible for an annual discretionary bonus.

Is there an emphasis on client service in this role?

Yes, a proven commitment to providing exceptional client service is crucial for the Executive Assistant position at Moss Adams.

Moss Adams

Accounting
Industry
1001-5000
Employees
1913
Founded Year

Mission & Purpose

Each day is an opportunity to imagine and plan for tomorrow. To think ahead, anticipate, and peer around corners. To see what’s unfolding in our world. At Moss Adams, we believe in the power of possible. In the face of accelerating change—where so much seems unplanned, unmanaged, and uncertain—we’re inspired by the extraordinary potential companies and individuals possess to discover and claim their future. We advise clients at all intervals of development—from start-up to rapid growth and expansion, to transition—collaborating on what’s important to them and their business. Delivering a full spectrum of accounting, consulting, and wealth management solutions, we’re immersed in the industries we serve and contextualize engagements with guidance and insight tailored to the nuances of each situation. We view the world through new ideas and help our clients elevate their business performance. Join us as we help clients create and manage the future, and rise. Upward. Our service lines include: ● Assurance ● Tax ● IT Consulting ● Strategy & Operations ● Transactions Consulting ● Individual Wealth Management ● Institutional Wealth Management