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Executive Assistant

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Carta

Aug 14

Applications are closed

  • Job
    Full-time
    Senior Level
  • San Francisco

Requirements

  • 5+ years of Executive Assistant experience supporting a senior leader, preferably in marketing
  • Heavy calendar management and travel experience
  • Ability to effectively multitask and prioritize on a daily basis
  • Excellent written and verbal communication skills
  • Ability to commute to our SF office 3 days per week (required)

Responsibilities

  • Build trusted business partnerships with the CMO, their leadership team, and other key stakeholders across the business
  • Understand how Carta operates and its core products and offerings. Know who is responsible for what, which teams are in which office and who our executives and senior leaders are
  • Proactively and accurately manage heavy calendars for the CMO and assist the broader Marketing team with complex scheduling as needed
  • Triage and reply to emails, Lattice tasks/Google comments and Slack channels as needed
  • Plan and execute team meetings, events and offsites; including the coordination of agendas and materials, budgets, logistics, hospitality and more
  • Assist with developing and maintaining deck content for marketing meetings, roadshows, and other presentations
  • Plan and track marketing projects, ensuring alignment with yearly priorities and roadmap
  • Book travel and process expenses timely; exercise good judgment and adhere to our travel and expense policy
  • Approve expenses, travel and time off requests for your Executive’s direct reports
  • Maintain a pulse on the sentiment of the organization serving as a liaison between your Executive and their team
  • Contribute to projects on the Executive Assistant team

FAQs

What is the main responsibility of the Executive Assistant at Carta?

The main responsibility of the Executive Assistant is to support the Chief Marketing Officer and their organization by managing calendars, scheduling, planning meetings and events, and assisting with communication and project management.

What qualifications are required for this role?

Candidates should have 5+ years of Executive Assistant experience supporting a senior leader, preferably in marketing, as well as heavy calendar management and travel experience.

What is the expected work schedule for this position?

The Executive Assistant is required to commute to the San Francisco office 3 days per week.

What qualities are sought after in a candidate for this position?

We are looking for candidates who are detail oriented, proactive, can multitask and prioritize effectively, and possess excellent written and verbal communication skills.

What is the salary range for this Executive Assistant role?

The salary range for this role is $131,750 - $155,000 in San Francisco, depending on geography, candidate experience, and other factors.

Does Carta provide equity as part of the compensation package?

Yes, Carta includes equity as part of the compensation package for all full-time roles.

How does the Executive Assistant team at Carta operate?

The EA team operates in a hybrid model, working autonomously for their executives while also collaborating on broader projects like events, training, and best practices.

Can I apply if I have experience in a different field but meet the other qualifications?

While our preference is for candidates with experience specifically supporting senior leaders in marketing, we encourage applicants with relevant EA experience from other fields to apply as well.

How does Carta promote a positive workplace culture?

Carta values fairness, helpfulness, transparency, and leadership, and builds teams around these values, fostering a collaborative and supportive work environment.

Are there opportunities for professional development within the company?

Yes, Carta encourages learning and growth, and employees are provided opportunities to collaborate on impactful projects and contribute to their team's success.

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Carta

Our aim is to unlock the power of equity ownership for more people in more places.

Technology
Industry
1001-5000
Employees
2012
Founded Year

Mission & Purpose

Carta is a platform that helps people manage equity, build businesses, and invest in the companies of tomorrow. Our mission is to unlock the power of equity ownership for more people in more places. Carta manages over two trillion dollars in equity for nearly two million people globally. The company is trusted by more than 30,000 companies, over 5,000 investment funds, and half a million employees for cap table management, compensation management, liquidity venture capital solutions, and more