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Executive Assistant

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Deliveroo

1mo ago

Applications are closed

  • Job
    Full-time
    Junior Level
  • Sales & Business Development
  • London

Requirements

  • As an Executive Assistant you’ll be providing high quality EA / administrative support to two or more of our VPs.
  • You will sit within the EA team and partner closely with other EAs to support smooth running of the business.

Responsibilities

  • Manage diaries, including organising internal and external meetings, across multiple locations and timezones
  • Ensure VPs feels well prepared for all interactions and has necessary documents for internal and external meetings
  • Secure meeting rooms for internal and external meetings, including external venue space as required
  • Register guests with reception and welcome them on arrival
  • Arrange refreshments for meetings as required
  • Research and book travel and accommodation + visa applications as required
  • Book ground transportation including taxis
  • Arrange courier services
  • Process expenses
  • Raise purchase orders and process invoices
  • Establish, maintain and update key docs / doc repositories including shared drives
  • Organise or support the organisation of team events / offsites / workshops / socials
  • Partner with various stakeholders to support smooth running of the business, including Facilities Team, Enterprise Tech and AV Teams
  • Provide ad hoc administrative support as required, including personal administration or collecting lunch
  • Manage ad hoc projects / initiatives as they arise
  • Ensure compliance with key policies, including but not limited to Travel & Expense policy
  • Positively contribute to making the EA team a great team to work in, including through organising or participating in team events
  • Positively contribute to making Deliveroo a great place to work, including through participation in social events and ERG events

FAQs

What is the primary mission of Deliveroo?

The primary mission of Deliveroo is to transform the way people shop and eat by connecting consumers, restaurants, shops, and riders, making access to food and products more convenient and enjoyable.

What are the key responsibilities of the Executive Assistant role?

The key responsibilities include managing diaries, organizing internal and external meetings, ensuring VPs are well-prepared, booking travel and accommodation, processing expenses, organizing team events, and providing ad hoc administrative support.

What skills are essential for the Executive Assistant position?

Essential skills for the Executive Assistant position include excellent organizational abilities, strong communication skills, proficiency in managing multiple schedules, attention to detail, and the capacity to handle various administrative tasks effectively.

What is the size of the team that the Executive Assistant will be part of?

The Executive Assistant will be part of a small EA team, partnering closely with other EAs to ensure the smooth running of the business.

How does Deliveroo support diversity and inclusion in the workplace?

Deliveroo prioritizes diversity and inclusion by creating a workplace that represents the diversity of the world, encouraging an environment without judgment based on gender, race, sexuality, religion, or other personal traits.

What kind of events may the Executive Assistant be involved in organizing?

The Executive Assistant may be involved in organizing team events, offsites, workshops, and social gatherings.

What types of administrative support may be required on an ad hoc basis?

Ad hoc administrative support may include personal administration, meeting preparation, or tasks such as collecting lunch and managing small projects or initiatives.

What is the importance of compliance in this role?

Compliance is important in this role to ensure adherence to key policies, including the Travel & Expense policy, thus facilitating organized and responsible business operations.

Does Deliveroo offer any benefits for employees?

Yes, Deliveroo offers a wide range of benefits in areas such as health, family, finance, community, convenience, growth, time away, and relocation for their employees' welfare.

What qualities does Deliveroo look for in a candidate for this position?

Deliveroo looks for candidates who have a passion for food, a desire to be part of a fast-growing startup, and those who can contribute positively to the team dynamics and company culture.

We’re a food company, aiming to be the food company. Fancy joining that mission?

Retail & Consumer Goods
Industry
1001-5000
Employees
2013
Founded Year

Mission & Purpose

Deliveroo is an online food delivery platform that connects customers with a wide range of restaurants and food establishments. Through their website and mobile app, customers can browse menus, place orders, and have their favourite meals delivered directly to their doorstep. Deliveroo's ultimate mission is to provide convenient and efficient food delivery services, giving customers access to a diverse selection of cuisines from local restaurants. Their purpose is to support restaurants and food vendors by expanding their reach and customer base, enabling them to thrive in the digital age and compete in the increasingly competitive food delivery market. Deliveroo aims to enhance the overall dining experience for customers while helping restaurant partners grow their business and adapt to evolving consumer preferences.

Culture & Values

  • Live and Breathe our Marketplace

  • Play to Win

  • Celebrate Difference

  • Champion Big and Small Innovations

  • Obsess about Operational Excellence

  • Be Curious and Intellectually Honest