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Executive Assistant

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Brookfield Asset Management

1mo ago

  • Job
    Full-time
    Senior (5-8 years)
  • London
  • Quick Apply

AI generated summary

  • You must have excellent organization and communication skills, proficiency in Outlook, Word, and PowerPoint, be proactive, detail-oriented, flexible, and resilient with a strong team focus.
  • You will manage diaries, schedule meetings, coordinate travel, handle expenses and invoices, assist with onboarding, support team events, and liaise with stakeholders and reception.

Requirements

  • - Excellent organization and communication skills
  • - Proficient knowledge of Microsoft Outlook, Word and PowerPoint – Previous experience using Concur would be desirable but not essential
  • - Proactive and able to work on own initiative as well as part of a team
  • - Decisive, resourceful and quick to prioritize
  • - High attention to detail
  • - Flexible and adaptable
  • - Resilient, with strong team focus

Responsibilities

  • Diary management, across global time zones.
  • Scheduling / Coordinating meetings (external and internal):
  • Preparing internal rooms and coordinating with required stakeholders
  • Printing and preparing relevant materials
  • Coordinating global travel and accommodation requirements for the team.
  • Produce visa documentation when required.
  • Supporting visitors from international offices.
  • Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.
  • Responsible for onboarding of new joiners into the team.
  • Management of team expense reports each month in line with company policy.
  • Process invoices and retain records to ensure timely payment.
  • Sort post and deal with routine enquiries and confidential correspondence.
  • Assisting with the organisation of team social events.
  • Providing support to other EA’s and administration colleagues as required.

FAQs

What is the location of the Executive Assistant position?

The position is located in London at One Canada Square, Level 25.

What type of business does Brookfield Renewable and Transition operate in?

Brookfield Renewable and Transition operates in the renewable power and decarbonization solutions sector.

What are the key responsibilities of the Executive Assistant role?

Key responsibilities include diary management, scheduling meetings, coordinating global travel, processing invoices, onboarding new joiners, managing expense reports, and organizing team social events.

What technical skills are required for this position?

Required technical skills include excellent organization and communication skills, proficiency in Microsoft Outlook, Word, and PowerPoint, as well as high attention to detail and the ability to work proactively and flexibly.

Is experience with Concur necessary for this role?

Experience with Concur is desirable but not essential.

What qualities should the ideal candidate possess?

The ideal candidate should be proactive, resourceful, resilient, flexible, adaptable, and have a strong team focus.

How does Brookfield promote a positive work environment?

Brookfield is committed to maintaining a safe and respectful work environment, free from discrimination, violence, or harassment.

Are there opportunities for personal development within the company?

Yes, Brookfield is committed to the development of its people through challenging work assignments and exposure to diverse businesses.

Will I be contacted for an interview if I apply for this position?

Only candidates selected for pre-screening will be contacted.

Does Brookfield have a commitment to diversity and equal opportunity?

Yes, Brookfield is proud to create a diverse environment and is an equal opportunity employer.

Brookfield Asset Management

1001-5000
Employees

Mission & Purpose

Brookfield is invested in long-life, high-quality assets and businesses around the world that form the backbone of the global economy. With over $925 billion in assets under management, and over 100 years’ experience as an owner and operator, we put our own capital to work in virtually every transaction, aligning interests with our partners and investors, and bringing the strengths of our operational expertise, global reach and large-scale capital to bear in everything we do. To learn more about our global businesses spanning renewable power and transition, infrastructure, real estate, private equity and credit, please visit www.brookfield.com. Phishing and Fraudulent Websites Warning Please be aware of the misuse of the Brookfield name and brand by individuals and groups fraudulently publishing fake websites and engaging in “phishing” scams that seek personal or confidential information from potential job candidates. This includes the posting of fake Brookfield job offers on LinkedIn and other career sites. You can find more details on what to look out for and how to report potentially fraudulent activity at https://www.brookfield.com/web-fraud-and-phishing-warning.