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Executive Assistant

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Brookfield Asset Management

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • London
  • Quick Apply

AI generated summary

  • You need excellent organization and communication skills, proficiency in Microsoft Office, a proactive mindset, high attention to detail, adaptability, resilience, and a strong team focus.
  • You will manage diaries, schedule meetings, coordinate travel, handle expenses and invoices, support onboarding, and assist with team events and other administrative tasks.

Requirements

  • - Excellent organization and communication skills
  • - Proficient knowledge of Microsoft Outlook, Word and PowerPoint – Previous experience using Concur would be desirable but not essential
  • - Proactive and able to work on own initiative as well as part of a team
  • - Decisive, resourceful and quick to prioritize
  • - High attention to detail
  • - Flexible and adaptable
  • - Resilient, with strong team focus

Responsibilities

  • Diary management, across global time zones.
  • Scheduling / Coordinating meetings (external and internal):
  • Preparing internal rooms and coordinating with required stakeholders
  • Printing and preparing relevant materials
  • Coordinating global travel and accommodation requirements for the team.
  • Produce visa documentation when required.
  • Supporting visitors from international offices.
  • Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.
  • Responsible for onboarding of new joiners into the team.
  • Management of team expense reports each month in line with company policy.
  • Process invoices and retain records to ensure timely payment.
  • Sort post and deal with routine enquiries and confidential correspondence.
  • Assisting with the organisation of team social events.
  • Providing support to other EA’s and administration colleagues as required.

FAQs

Where is this Executive Assistant position located?

The position is located in London at One Canada Square, Level 25.

What business division will the Executive Assistant be supporting?

The Executive Assistant will be supporting the Renewable Power & Transition business at Brookfield.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include diary management, scheduling meetings, coordinating global travel, producing visa documentation, onboarding new team members, and managing expense reports among other administrative duties.

What skills are required for the role?

Required skills include excellent organization and communication skills, proficiency in Microsoft Outlook, Word, and PowerPoint, the ability to work independently and as part of a team, high attention to detail, flexibility, and resilience.

Is previous experience using Concur necessary for this position?

Previous experience using Concur is desirable but not essential.

What qualities does Brookfield look for in a candidate?

Brookfield seeks candidates who are entrepreneurial, collaborative, disciplined, proactive, resourceful, and able to prioritize effectively.

Is there an onboarding process for new joiners?

Yes, the Executive Assistant will be responsible for the onboarding of new team members into the group.

Does this position require management of team expenses?

Yes, the Executive Assistant will manage team expense reports each month in line with company policy.

How does Brookfield handle workplace conduct?

Brookfield is committed to maintaining a positive work environment that is safe and respectful, and they do not tolerate workplace discrimination, violence, or harassment.

How can candidates express their interest in this position?

Candidates can express their interest in this position by applying through the designated channels, though only those selected for pre-screening will be contacted.

Brookfield Asset Management

1001-5000
Employees

Mission & Purpose

Brookfield is invested in long-life, high-quality assets and businesses around the world that form the backbone of the global economy. With over $925 billion in assets under management, and over 100 years’ experience as an owner and operator, we put our own capital to work in virtually every transaction, aligning interests with our partners and investors, and bringing the strengths of our operational expertise, global reach and large-scale capital to bear in everything we do. To learn more about our global businesses spanning renewable power and transition, infrastructure, real estate, private equity and credit, please visit www.brookfield.com. Phishing and Fraudulent Websites Warning Please be aware of the misuse of the Brookfield name and brand by individuals and groups fraudulently publishing fake websites and engaging in “phishing” scams that seek personal or confidential information from potential job candidates. This includes the posting of fake Brookfield job offers on LinkedIn and other career sites. You can find more details on what to look out for and how to report potentially fraudulent activity at https://www.brookfield.com/web-fraud-and-phishing-warning.