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Executive Assistant

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Paramount Pictures

18d ago

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • Los Angeles

AI generated summary

  • You need 7+ years supporting C-level execs, MS Office proficiency, strong communication skills, attention to detail, confidentiality, and problem-solving abilities in a fast-paced environment.
  • You will provide executive support, manage schedules and travel, coordinate meetings, handle expenses, maintain files, and assist with projects and team events.

Requirements

  • 7+ years of experience as an Executive Assistant supporting C-level executives, preferably within the marketing, advertising, or entertainment industries.
  • Skilled in MS Office suite: Word, Excel, PowerPoint and MS Outlook, as well as Zoom and Slack.
  • Willingness to work in the office with the executive or travel as needed.
  • Ability to communicate effectively, clearly, and tactfully with persons at all levels inside and outside of the company, in person, via email, on phone/text, etc.
  • Always represents the executive, the office and the company in the highest regard and most professional manner.
  • Detail oriented and organized; a stellar multi-tasker who pays close attention to detail and understands written and verbal instructions.
  • Handles sensitive documents, information and other materials with high confidentiality.
  • Resourceful, a self-starter, teammate, and efficient problem solver with the ability to anticipate needs in a fast-paced work environment.
  • Nimble, creative, problem-solver who can handle sensitive, timely, or complicated tasks without getting flustered.
  • Ability to organize, schedule and plan effectively.

Responsibilities

  • Provides full administrative and executive support to the senior leader of CBS Marketing.
  • Manages a daily and long-range schedule, independently or as directed, and maintains effective communication with the executive regarding schedule and changes to calendar.
  • Interacts with a wide range of internal and external persons to coordinate, plan, schedule and manage meetings, calls, events and other activities, independently or as directed.
  • Plans and manages all travel and related expenses.
  • Manages, submits and reconciles expense reports.
  • Orders supplies and other office items as needed.
  • Serves as a conduit between various CBS and Paramount teams by acting as a resource for information and maintains the flow of information.
  • Greets guests/visitors for in-office meetings and events and other activities as directed.
  • Coordinates lunch and other dining as needed/directed for the executive and guests.
  • Screens and manages incoming and outgoing calls.
  • Maintains and organizes a file system for the executive.
  • Plans and assists on projects such as presentations, team meetings, events and other projects/activities as directed.
  • Assists with team-related events and activities, correspondence, document management and spreadsheets.
  • Manages confidential documents as directed.

FAQs

What are the primary responsibilities of the Executive Assistant position?

The primary responsibilities include providing administrative and executive support to the President and Chief Marketing Officer, managing schedules, coordinating meetings and travel, handling expense reports, and assisting with various projects and activities.

What qualifications are required for this Executive Assistant role?

The role requires 7+ years of experience supporting C-level executives, proficiency in the MS Office suite, and a willingness to work in the office or travel as needed.

Is there any specific industry experience preferred for this position?

Yes, experience within the marketing, advertising, or entertainment industries is preferred.

What skills are essential for the Executive Assistant position?

Essential skills include strong communication, coordination, prioritization, attention to detail, problem-solving abilities, and the capacity to handle sensitive information with confidentiality.

What is the salary range for this position?

The hiring salary range for this position is $65,000.00 - $85,000.00, depending on various job-related factors.

Are there benefits offered with this position?

Yes, benefits include medical, dental, vision, a 401(k) plan, life insurance coverage, disability benefits, a tuition assistance program, and PTO.

Do you provide any accommodations for individuals with disabilities?

Yes, reasonable accommodations can be requested for individuals with disabilities or disabled veterans who have difficulty using or accessing the application portal.

What kind of work environment can I expect in this role?

The work environment is fast-paced, requiring effective multitasking, organization, and a collaborative approach to support the executive and team efficiently.

Will I be required to manage confidential documents?

Yes, managing confidential documents and information is part of the responsibilities of the Executive Assistant.

How important is communication in this role?

Communication is critical in this role, as the Executive Assistant will need to interact with various internal and external stakeholders effectively.

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Paramount Pictures

We Are Paramount

Entertainment & Media
Industry
1001-5000
Employees
1971
Founded Year

Mission & Purpose

Founded in 1912, Paramount Pictures works with the entertainment industry’s biggest filmmakers and brightest stars to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller’s Day Off; and blockbuster franchises such as Star Trek, Transformers, and Mission: Impossible. Recent innovative break-out films such as Interstellar, Arrival, A Quiet Place and Rocketman have further elevated Paramount’s film legacy. On the small screen, Paramount Television Studios’ Defending Jacob, 13 Reasons Why, The Alienist: Angel of Darkness and Tom Clancy’s Jack Ryan have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount’s passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.

Benefits

  • Health

    Working here includes health and wellness programs, vision plans, childcare and more. Comprehensive health, dental, vision and life insurance plans for employees and their families, including domestic partners. Health saving and flexible spending accounts. A plethora of health and wellness programs for all fitness levels and lifestyles

  • Wealth

    Competitive 401(k) plan with a company match. Tuition Assistance. Financial Wellness Planning

  • Self

    Family-centered programs such as backup childcare and eldercare, adoption and family building assistance. Employee Assistance Program. Employee discounts and perks. Commuter program including a bicycle commuter reimbursement