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Executive Assistant

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CIBC

20d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Toronto
  • Quick Apply

AI generated summary

  • You have 3-5 years as an Executive Assistant, strong communication skills, digital proficiency in MS Office, attention to detail, and align with values of trust, teamwork, and accountability.
  • You will manage calendars, arrange travel, handle expense reports, prepare correspondence and presentations, and support onboarding/offboarding activities for executives.

Requirements

  • You’re an experienced administrative professional. You have 3-5 years of experience as an Executive Assistant in a highly professional, confidential and fast-paced environment.
  • You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
  • You’re digitally proficient. You have strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
  • You know that details matter. You notice things that others don't. Your critical thinking skills help to inform your decision making.
  • Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

Responsibilities

  • What You'll Be Doing
  • You’ll be joining CIBC’s Credit Adjudication team as an Executive Assistant. In this role, you’ll provide day-to-day administrative support to the VP, Credit Adjudication. The Executive Assistant is accountable for providing secretarial, operational and administrative support for one or more Executive level managers within a medium to large size business group on activities that generally span up to a one-month timeframe. The role monitors and ensures that all established administrative and operational processes and control standards are followed, contributing to the effective and efficient operation of the business group.
  • Calendar Management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
  • Travel Arrangement & Expense Reporting - Arrange travel arrangements and maintain travel expense account including expense submissions to PeopleSoft on behalf of the Executives. Arranges group travel as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
  • Professional Support - Prepare standard correspondence, minutes, reports and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting.
  • Administrative Duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense and travel profiles etc.

FAQs

What is the primary responsibility of the Executive Assistant at CIBC?

The primary responsibility of the Executive Assistant is to provide day-to-day administrative support to the VP of Credit Adjudication, ensuring effective and efficient operation of the business group.

How many years of experience are required for this position?

The role requires 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.

What kind of communication skills are expected for this role?

Strong verbal and written communication skills are essential, along with interpersonal skills to interact with a wide range of individuals, requiring tact, diplomacy, and discretion.

What types of tasks will the Executive Assistant handle regarding travel arrangements?

The Executive Assistant will arrange travel accommodations, maintain travel expense accounts, process expense reports, and monitor department invoices and expenses.

What tools and software should the candidate be proficient in?

Candidates should have a strong command of the MS Office suite, including Word, Excel, PowerPoint, and Outlook.

Is there any specific skill set or quality that the candidate should possess?

Candidates should have strong attention to detail, critical thinking skills, and the ability to notice things that others may overlook.

What values does CIBC prioritize in its employees?

CIBC values trust, teamwork, and accountability, and encourages employees to bring their real selves to work.

What benefits does CIBC offer to its employees?

CIBC offers competitive compensation, banking benefits, wellbeing support, employee and family assistance programs, and a social recognition program called MomentMakers.

What is the expected end date for this position?

The expected end date for this position is April 30, 2026.

Where is the job location for the Executive Assistant position?

The job location is at Toronto-81 Bay, 16th Floor.

CIBC

Ambitions Made Real

Finance
Industry
10,001+
Employees
1961
Founded Year

Mission & Purpose

The Canadian Imperial Bank of Commerce (CIBC) is a major financial institution that provides a wide range of banking and financial services. CIBC's ultimate mission is to be a leading, innovative financial institution that helps clients achieve their financial goals. The bank's purpose is rooted in delivering trusted advice and exceptional service to individuals, businesses, and communities. CIBC is committed to fostering economic growth, supporting financial well-being, and contributing to the overall prosperity of its clients and the regions it serves. With a focus on integrity and customer satisfaction, CIBC plays a vital role in the Canadian and international financial landscape, offering solutions that span banking, wealth management, and capital markets to meet the diverse needs of its stakeholders.

Benefits

  • Financial health

    Rewards and resources to support your short and long-term financial goals. At a glance: 50% employee share matching plan, Employee Banking Offer including free banking services, credit cards and more, Defined Benefit Pension Plan that provides you with a secure retirement for life

  • Mental health

    Resources to support your mental health and increase your resiliency. At a glance: Mental health therapy covered at 100% and $5,000 per person per year, Online and in-person counselling, Shareable mental health video library, Mindfulness education and practice tools